Tip for: 04.03.17
You have a book missing from your library. How can you find it? The first step is to see when it was last inventoried—in other words, when it was last recorded as having been seen or used.
Alexandria inventories an item any time you scan the barcode in inventory mode, but also whenever a patron checks the book out or checks it back in, and whenever you bookdrop the book.
To see the last inventory date, go to Item Management and locate the title.
In v6, click on the Copy Information tab, and the Copy Info subtab.
In v7, Click on the Copies tab, and the Information subtab.
Look for the Inventory Date field.
If this date is recent, you might try looking in a different area of the library. Check your calendar and see if there were any events on that day where the book might have been mislaid. On the other hand, if this date is far in the past, the book may be long gone, and you can probably declare it Lost. If it shows up later, all you need to do is bookdrop it to put it back in your collection.
User comment:
L.H. points out: "I would look to see who checked it out last, and if it was returned, also the history in case a teacher came in and "borrowed" it without checking it out." Absolutely! You can quickly see previous checkouts from Circulation with the Copy Stats. Thanks for the tip!
Recent Posts
Blog Posts
-
Restricted items–using patron alert notes
created by
Sep 27, 2023
-
Loaned Items Notice for teachers
created by
Sep 21, 2023
-
Librarian hack: schedule your overdue notices
created by
Sep 13, 2023
-
Passwords: protect your data
created by
Sep 07, 2023
-
Cleaning up homerooms: Authority Control
created by
Aug 30, 2023
-
Password management: best practices
created by
Aug 23, 2023
-
Start the school year off right!
created by
Aug 02, 2023
-
Summer tip: how to print library cards
created by
Jul 12, 2023
-
Tip compilation: end-of-year edition
created by
May 17, 2023
-
End-of-year reports
created by
May 10, 2023
Want more tips?
Sign up for the emails!
Add Comment