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Circulation Utilities

Last Updated: Jan 08, 2021 15:25

Change Due Date

 Textbook Tracker

Changes the due date of checked out items to the specified date

 More information

The due date is changed without regard to loan periods, policies, or closed dates.

Use(s)

Run this utility if there's a snow day or other unexpected library closure and you need to adjust due dates so patrons aren't penalized.

Selections

Change Due Date utility Selections tab

Options

Change Due Date utility Options tab

New Due Date: Specify the new due date for checked out items in MM/DD/YYYY format.

Check In

 Textbook Tracker

Checks in all selected copies at the specified site


 More information

All fines, holds, and returned lost items are processed with default actions.

Selections

Check In utility Selections tab

Options

Check In utility Options tab

Check In Site: Specify the site at which you would like to check in the selected copies.

Check In Archived Copies

Checks in all selected copies that are currently archived (checked out to System Patron 6)

 More information

All fines, holds, and returned lost items are processed with default actions. Checking in archived copies will make them available for circulation again.

Selections

Check In Archived Copies utility Selections tab

Options

Check In Archived Copies utility Options tab

Check In Site: Specify the site at which you would like to check in the selected copies.

Check In Discarded Copies

Checks in all selected copies that are currently discarded (checked out to System Patron 2)

 More information

All fines, holds, and returned lost items are processed with default actions. Checking in discarded copies will make them available for circulation again.

Selections

Check In Discarded Copies utility Selections tab

Options

Check In Discarded Copies utility Options tab

Check In Site: Specify the site at which you would like to check in the selected copies.

Check In Lost Copies

Checks in all selected copies that are currently lost (checked out to System Patron 1)

 More information

All fines, holds, and returned lost items are processed with default actions. Checking in lost copies will process fines and make them available for circulation again.

Use(s)

Run this utility if a bunch of items were accidentally declared as lost through inventory or other utilities.

Selections

Check In Lost Copies utility Selections tab

Options

Check In Lost Copies utility Options tab

Check In Site: Specify the site at which you would like to check in the selected copies.

Check In Processing Copies

Checks in all selected copies that are currently in processing (checked out to System Patron 7)

 More information

All fines, holds, and returned lost items are processed with default actions. Checking in processing copies will make them available for circulation.

Use(s)
  • Run this utility if you have moved copies from the Union Site to another site and need to change their status to Available.
  • If you use the In Processing status for items that are not yet ready to be placed on shelves, run this utility when they are ready to be placed in circulation and need their status changed to Available.
Selections

Check In Processing Copies utility Selections tab

Options

Check In Processing Copies utility Options tab

Check In Site: Specify the site at which you would like to check in the selected copies.

Recompute Due Dates

Recomputes check out periods and fines for items that are already checked out

 More information
Use(s)

Run this utility after changing title or patron policies that affect fine rates, check out periods, in-stock hold lengths, and more. You may also need to run this utility after running the Change Patron Policy, Change Title Policy, or Change Copy Policy utilities.

Selections

Recompute Due Dates utility Selections tab

Remove Circulation Statistics

Removes all Circulation statistics older than the specified date

This action is not normally required. Only run this utility if you are certain those statistics are no longer useful for your reporting. 

 More information
Use(s)
  • Run this utility if you have completely changed your policies and old statistics don't match your new standards.
  • If you move from a Centralized Catalog to separate catalogs, run this utility to get rid of old records.
Selections

Remove Circulation Statistics utility Selections tab

Options

Remove Circulation Statistics utility Options tab

Remove Statistics Older Than: Enter a date in MM/DD/YYYY format, and all Circulation statistics from before that date will be removed. If you don't enter anything, it will default to five years before the current date.