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Copies Labels Reports

Last Updated: May 13, 2021 12:48


Tools > Reports > Copies > Labels


Alexandria custom label reports give you a way to control and customize the look of your barcode and spine labels. You can choose what information to display, where it's displayed on the label, and whether it's bold, regular, or even colored.

When you're finished customizing your labels, click Create Saved Report so it's ready when you need to print more labels. Remember to give it a descriptive title so you know exactly what the labels are formatted for.

Custom Label Reports (5:21) (info)

Set up the content and format of your label reports to print specialized labels for your patrons and items.

Download  (63 MB) | Script (PDF)

Options

The custom label report interface contains a loose representation of an actual label's height and width. These are not meant to be an exact—just enough to get a rough feel for how they are laid out. Each field in the template can be customized using the options on the right. Formatting options can vary based on the type of data you've chosen to display in that field. For example, a barcode image cannot be bold. If you would like to start over with a blank label, simply click on the Clear All Rows button below the label image.

FieldOptions
Printing Options
Sort byChoose how you want the labels to be ordered.
Labels to SkipSkips a certain number of labels from the top before beginning printing. Useful if you're using a sheet of labels in which you've already begun printing. Applies to the first page only. (Character limit of two.)
Label CopiesAllows you to make multiple copies of the same label. (Character limit of two.)
Call # DivisionChoose whether you want call number sections to be split into separate rows when there are Spaces or Spaces & Periods (spine labels only).
Formatting Options
Data

Select the data to be displayed in the selected field. In the label portion on the left, select the line you want to change and then pick from the Data drop down.

Add series and series volume to your barcode or spine labels to make finding the next volume easier!

Size

Choose if this field will be small (1 row) or large (2 rows). The text will be formatted to fit the size. Labels are limited by the number of rows, so not all of them can be large.

Justification

Position the text (or barcode image) on the left, right, or center of the label.

Color

If you are printing these labels on a color printer, you can have certain fields show up in different colors: black, blue, red, purple, green, brown, and orange.

Bold

Format the text in this field bold.

Study ProgramChoose the Study Program type. This option only appears when Study Program data is added to copy labels.
Include LabelsWhen checked, this option adds abbreviations that label the data type (e.g. RL indicates Reading Level). This option only appears when Study Program data is added to copy labels.

Check out our Alignment Troubleshooting tips if you're having problems printing labels.

Copy Labels (3x10)

 Textbook Tracker: Textbook Copy Labels (3x10)

Generates barcode or envelope labels

 More information

This report is formatted for 3x10 (1" x 2 5/8") label sheets, such as COMPanion's V0055 Blank Barcode Labels.

Check out Barcode Labels for more information on barcode label types, alignment troubleshooting tips, and FAQs.

Use(s)

Use these labels to place barcodes on library items (equipment, books, DVDs, etc.) for easy scanning.

Selections

Copy Labels (3x10) report Selections tab

Options
Copy Labels (3x10) report Options tab
Example Report

Copy Labels (4x20)

Generates study program or envelope labels

 More information

This report is formatted for 4x20 (1/2" X 1 3/4") label sheets, such as COMPanion's V0036 Blank Reading Level/Lexile Labels.

It's possible but not recommended to put barcode images on these labels. Use the Copy Labels (3x10) report if you want labels with barcode images.

Use(s)
  • Create small labels with study program information. Place these on the outside or inside of book covers.
  • Create small labels with additional information about a copy (author, genre, publication year, and more). Place these on the outside or inside of book covers.
Selections

Copy Labels (4x20) report Selections tab

Options
Copy Labels (4x20) report Options tab
Example Report

Copy Labels (5x10)

Generates spine labels

 More information

This report is formatted for 5x10 (1" x 1 1/2") labels sheets, such as COMPanion's V0034 Blank Spine Labels.

Use(s)

Use these labels when you have longer call number segments, but fewer total segments. These are wider than the 8x6 labels.

Selections

Copy Labels (5x10) report Selections tab

Options

Copy Labels (5x10) report Options tab

Example Report

Copy Labels (5x10), Variable

Generates spine labels 

 More information

This report is formatted for 5x10 (1" x 1 1/2") labels sheets, such as COMPanion's V0034 Blank Spine Labels.

The only difference between this report and the Copy Labels (5x10) report are additional options that allow you to change the font size and number of rows on these labels.

Use(s)

Use these labels when you have longer call number segments, but fewer total segments. These are wider than the 8x6 labels.

Selections

Copy Labels (5x10), Variable report Selections tab

Options

Copy Labels (5x10), Variable report Options tab

Example Report
Font Size Recommendations

To lower the chances of the text on your labels being cut off while printing, use these recommended font sizes:

Number of RowsLargest Recommended Font SizeLargest Supported Font Size
22030
41418
61012

Copy Labels (8x6, Tall)

Generates spine labels or study program labels

 More information

This report is formatted for 8x6 (1 5/8" x 1") labels sheets, such as COMPanion's V0032 Blank Spine Labels.

Use(s)
  • Use these spine labels if you have several lines in your call numbers, as these are a bit taller than the 5x10 labels.
  • Use these labels to put study program information on book spines.
Selections

Copy Labels (8x6, Tall) report Selections tab

Options
Copy Labels (8x6, Tall) report Options tab
Example Report

Copy Labels (8x6, Tall), Variable

Generates spine labels or study program labels 

 More information

This report is formatted for 8x6 (1 5/8" x 1") label sheets, such as COMPanion's V0032 Blank Spine Labels.

The only difference between this report and the Copy Labels (8x6, Tall) report are additional options that allow you to change the font size and number of rows on these labels.

Use(s)
  • Use these spine labels if you have several lines in your call numbers, as these are a bit taller than the 5x10 labels.
  • Use these labels to put study program information on book spines.
Selections

Copy Labels (8x6, Tall), Variable report Selections tab

Options

Copy Labels (8x6, Tall), Variable report Options tab

Example Report
Font Size Recommendations

To lower the chances of the text on your labels being cut off while printing, use these recommended font sizes:

Number of RowsLargest Recommended Font SizeLargest Supported Font Size
22034 (3 characters max)
42426
61820
81214

Copy Labels (8x6, Wide)

Generates wide and short spine labels 

 More information

This report is formatted for 8x6 (1" x 1 5/8") labels sheets, such as COMPanion's V0032 Blank Spine Labels.

Use(s)

Use these labels when you need wide and short spine labels.

Remember to set the orientation to landscape in Adobe Reader.

Selections

Copy Labels (8x6, Wide) report Selections tab

Options
Copy Labels (8x6, Wide) report Options tab
Example Report

Copy Labels (8x6, Wide), Variable

Generates wide and short spine labels

 More information

This report is formatted for 8x6 (1" x 1 5/8") label sheets, such as COMPanion's V0032 Blank Spine Labels.

The only difference between this report and the Copy Labels (8x6, Wide) report are additional options that allow you to change the font size and number of rows on these labels.

Use(s)

Use these labels when you need wide and short spine labels.

Remember to set the orientation to landscape in Adobe Reader.

Selections

Copy Labels (8x6, Wide), Variable report Selections tab

Options

Copy Labels (8x6, Wide), Variable report Options tab

Example Report
Font Size Recommendations

To lower the chances of the text on your labels being cut off while printing, use these recommended font sizes:

Number of RowsLargest Recommended Font SizeLargest Supported Font Size
22030
41418
61012