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Custom Label Reports

Alexandria custom label reports give you a way to control and customize the look of your barcode and spine labels. You can choose what information to display, where it's displayed on the label, and whether it's bold, regular, or even colored.

Custom Label Reports (5:21) (info)

Set up the content and format of your label reports to print specialized labels for your patrons and items.

Download  (63 MB) | Script (PDF)

Formatting Options

The custom label report interface contains a loose representation of an actual label's height and width. These are not meant to be an exact—just enough to get a rough feel for how they are laid out. Each field in the template can be customized using the options on the right. Formatting options can vary based on the type of data you've chosen to display in that field. For example, a barcode image cannot be bold. If you would like to start over with a blank label, simply click on the Clear All Rows button below the label image.


Select the data to be displayed in the selected field. For copy labels, this includes things like Barcode Number, Title, Author, Call Number, Study Program data, etc. For patron labels, this includes things like Last, First Name, Barcode Number, Homeroom, Grade, or Custom Text. In the label portion on the left, select the line you want to change and then pick from the Data drop down.


Choose if this field will be small (1 row) or large (2 rows). The text will be formatted to fit the size. Labels are limited by the number of rows, so not all of them can be large.


Position the text (or barcode image) on the left, right, or center of the label.


If you are printing these labels on a color printer, you can have certain fields show up in different colors: black, blue, red, purple, green, brown, and orange.


Format the text in this field bold.

Study Program

If this field shows study program information, choose which study program to include.

Include Labels

Include a short code label (two letters) to identify the study program on the label.

Variable Label Size Recommendations

For Copy Labels (8x6, Tall), Variable and Copy Labels (8x6, Wide), Variable reports, you have the option to further customize your labels by picking the number of rows and font size. To lower the chances of the text on your labels from being cut off while printing, consider using these recommended font sizes:

RowsRecommended Font SizeLargest Supported Font Size
22034 (3 characters max)

When you're finished customizing your labels, click Create Saved Report so it's ready the next time you need it. Remember to give it a descriptive title so you know exactly what the labels are formatted for.