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Hotkeys

Last Updated: Nov 03, 2022 10:42

This page has been updated to be current with the Alexandria and Textbook Tracker Makeover interfaces. 

To use a keyboard shortcut, or key combination, you press a modifier key with another key on your keyboard. For example, pressing the Command key (⌘) and the “C” key at the same time copies whatever is currently selected (text, graphics, and so forth) into your operating system clipboard.

A modifier key alters the way other keystrokes or mouse clicks are interpreted by your computer. 

Here are some of the modifier key symbols you can find in a Mac macOS menu: 

  • ⌘ (Command key) - On some Apple keyboards, this key also has an Apple logo. 
  • ⌃ (Control key)
  • ⌥ (Option key) - “Alt” may also appear on this key. 
  • ⇧ (Shift key)

Often, Mac and Windows operating system keystrokes are similar, where the Command on Mac is substituted for Control on Windows.


Accelerator and Hotkey Commands 

(This part is technical. It's ok if you skip to the next section.)

Hotkeys. Hotkeys are the underlined characters in a menu item or dialogue box that allow users to access the item or control by pressing that character's key on the keyboard. In the case of dialogue controls, the user may have to hold down the <alt> key before pressing the hotkey. Hotkeys are sometimes referred to as shortcut keys, access keys, or mnemonic keys.

Accelerator keys. An accelerator key is a keyboard shortcut that is accessed by holding down modifier keys (<shift>, <ctrl>, <alt>, or combinations of these) and pressing another key on the keyboard. Accelerator shortcuts appear to the right of a menu item text.

You can navigate most Alexandria interfaces using the Tab key to go to the next field/selection, and shift-tab to go back. 

Note that Safari has a Preferences > Advanced option for “Press Tab to highlight each item on a webpage” — it's OFF by default, but must be turned ON for proper user interaction with the software.

Standard Hotkeys 

These hotkeys are standard for browsers running on macOS or Windows Operating Systems. They also work in most Alexandria interfaces! NOTE: Use Command on macOS and Ctrl on Windows.

KeysDescription
Command / Ctrl + CCopy selected text
Command / Ctrl + VPaste copied text
Command / Ctrl + XCut selected text
Command / Ctrl + ASelect all
Command / Ctrl + PPrints the current window
Command / Ctrl + NNew Window or Tab

Command / Ctrl + click

Select multiple lines or records

All Alexandria Modules

Key

Function

ESC

Dialog - Closes any dialog that doesn't require acknowledgment. 

Enter

Dialog - Executes the primary option unless input is required.



Librarian

Navigation

Mac

Windows

Go to...

⌘ 1

Ctrl 1

Dashboard

⌘ 2

Ctrl 2

Circulation

⌘ 3

Ctrl 3

Items

⌘ 4

Ctrl 4

Patrons

⌘ 5

Ctrl 5

Operations

⌘⇧ 5

Ctrl⇧ 5

Reports

⌘ 6

Ctrl 6

Tools

⌘ 7

Ctrl 7

Builder

⌘⇧ 7

Ctrl⇧ 7

Researcher

⌘ 8

Ctrl 8

Preferences


Record Manipulation

In Patrons and Items Management.

Mac

Windows

What's it do?

⌘ L

Ctrl + L

Toggles window lock

⌘ A

Ctrl + A

New record

⌘ S

Ctrl + S

Saves current record _if_ the record is dirtied.

⌘ DEL

Ctrl + DEL

Removes current record(s). If multiple records are selected, will remove multiple records.

⌘ D

Ctrl +D

Duplicates current record

⌘ E

Ctrl E

Items - Quick export (exports single record)

⌘ F

Ctrl + F

jumps the cursor to the basic search field

⌘ ⇧ F

Ctrl + Shift + F

opens Advanced Search (where it exists)

[ / ]

Ctrl + [ / ]

Selects previous/next record in list.

⌘⇧ [

HOME

Selects FIRST record in list

⌘⇧ ]

END

END

Selects LAST record in list

FN + ←

FN + ←

Selects FIRST record in list

FN + →

FN + →

Selects LAST record in list


Advanced Search

In Patrons and Items Management.

Mac

Windows

What's it do?

⇧ + click

Shift + click

Expand/collapse all areas.


Item Management

Mac

Windows

What's it do?

⌘ ⌃ M

Ctrl M

Switch to MARC view

⌘ A

Ctrl A

Opens SmartMARC Title dialog for adding an item. 

⌘ ⇧ A

Ctrl + Shift +A

Adds a copy and opens the copy tab to the new copy.

⌘⇧ DEL

Shift + DEL

Removes the selected copy(s). (ONLY when in copies tab!) Can remove multiple records.

⌘ D

Ctrl D

Duplicate a title.

⌘⇧ D

Ctrl + Shift + D

Duplicate a copy.


Editors

MARC editor and mini editors. 

Shortcut

What's it do?

Return / Double-click / long press

Lets you edit the selected tag.

Shift + Return

Activates add menu in MARC view, certain tabs (subjects, terms, notes, other), and editor dialogs from Publication tab (title, author, series, and genre). User can use arrow keys to highlight a tag (enter to confirm adding it) or ESC to exit the menu.

DEL

Removes the selected tag

Up/down arrow

Moves between selected fields
Return / Enter“OK” out of add/edit and returns back to the tag view
ESCCancels out of add/edit and returns back to the tag view
Alt + EnterCreates a new subfield


Preferences > Calendars

Click a day = closes the clicked day.

Click a day of the week name = closes that day for the month.

Bulletins Builder

(New)

Mac

Windows

What's it do?

⌘ A

Ctrl A

Adds a bulletin board

⌘ ⇧ A

Ctrl + Shift +A

Adds a bulletin to the board (or the board of the bulletin) the user is on.




Management Hotkeys 

These hotkeys are specific to all management windows.

KeysDescription
Ctrl + LToggles window lock
Ctrl + ANew Record
Ctrl + SSave the Current Record
Ctrl + .Reverts the Current Record
Ctrl + RRemoves the Current Record
Ctrl + FOpens the Find Records roll down.
Ctrl + [Selects the previous record in the list (same action as the 'Up Arrow' key).
Ctrl + ]Selects the next record in the list (same action as the 'Down Arrow' key).
Ctrl + Shift + [ or HOMESelects the first record in the list.
Ctrl + Shift + ] or ENDSelects the last record in the list.