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Maintenance Strategies

Last Updated: Jan 07, 2019 08:39

Develop a Machine Maintenance Strategy

Although today's state-of-the-art computers are largely reliable, they can experience damage through excessive use, power fluctuations, crashes, and incorrect operations. To discover or postpone such damage, you should run maintenance utilities such as Scandisk or Disk Defragment on Windows and Norton Utilities on Macintosh. Optimally, Alexandria should not be running as a service during any maintenance operations.

In addition, you should regularly perform a virus scan with antivirus software. It's important that Alexandria is not an active service when performing such scans and that the Alexandria Data Folder be excluded from these scans.


Defragment & SSD

Never perform defragmentation operations on an SSD (solid-state drive); doing so provides no performance benefits and adds excessive wear to the drive’s limited lifespan.

Develop an Alexandria Maintenance Strategy

Corruption can happen to any database of information via hardware or operating system error. It is recommended that you use Alexandria's Database Maintenance function on a regular basis—once a month is usually sufficient for a single Data Station; weekly is suggested for Centralized Catalog and IT Controllers.

However, hardware or system failure may necessitate using this utility more often; Database Maintenance disables all services while it is cleaning your data and can take several hours depending on the size of your data and speed of your machine. You should backup or archive prior to a manual Rebuild (i.e. Database Maintenance), just as you should with any other utility.


Evaluate the Security of Your Data Station

Some libraries may not have the funds or hardware necessary to have both a dedicated Data Station and accessible clients. If your Data Station is accessible to the general public, you may want to enable additional security that would prevent unauthorized users from deleting, renaming, or moving your Alexandria application or Data folder. Some file security may be built into your operating system; some operating systems have no such security and would require purchasing third party software to provide that file security.

If you don't have file security on your Data Station, you should be extra vigilant in backing up your Data folder.