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Titles General Utilities

Last Updated: Aug 07, 2020 13:58

Change Medium

Changes the medium (245_h) of selected titles to the specified medium

 More information
Use(s)

Run this utility if you accidentally imported items with the wrong medium and need to correct the mistake.

Selections

Change Medium utility Selections tab

Options

Change Medium utility Options tab

Change Medium to: Specify the new medium you would like selected titles to have.

Change Title Call Numbers

Changes various components of selected title call numbers (prefixes, case, slashes, and matching to copy call numbers)

 More information

Check out Keep it straight—Title vs Copy Call Number to learn the difference between title and copy call numbers.

Use(s)
  • Librarians can use this utility to change call numbers to their preferred style.
  • Use this utility to help genrefy your library's collection.
  • If a school district comes out with new standards, librarians can use this utility to quickly reorganize their collection. 
  • Use this utility to clean up differences between title and copy call numbers.
Selections

Change Title Call Numbers utility Selections

Copies with a Genre of: This selection includes all terms that look similar. For example, a selection for "Fantasies" would also include "Fantasy."

Options

Change Title Call Numbers utility Options

Change Call #

No Change: Choose this option if you don't want to make any prefix changes.

Add prefix: Appends the new prefix entered into the Add field to the front of selected call numbers. If adding a prefix results in exceeding the 50 character limit, that call number will be skipped.

Remove prefix: Removes the text entered into the Remove field from selected call numbers. Additional spaces are removed as well if there are still characters left.

Replace prefix: Replaces the existing call number entered into the Replace field with the new call number entered into the with field. The Replace field isn't case sensitive (e.g. "fiC" would replace both "FIC" and "fic"). If replacing a prefix results in exceeding the 50 character limit, that call number will be skipped.

Match Title to Copy Call Number: Changes selected titles' call numbers to match the first copy's call number.

Removing and replacing only affect the first word of a call number. For example, if the original call number is "FIC BIO," you could change "FIC" to "P" but not just "F" to "P." Also, you could change "FIC" to "P" but not "BIO" to "P."

Change Case

No Change: Choose this option if you don't want to make any case changes.

All Letters Uppercase: e.g. FIC BIO

All Letters Lowercase: e.g. fic bio

First Letter Uppercase: e.g. Fic Bio

Remove Slashes

When checked, this option will remove all forward slashes ("/").

Change Title Policy

 Textbook Tracker: Change Textbook Policy

Changes the policy of selected titles to the specified policy

 More information

Run the Recompute Due Dates utility after this utility if you want to update due dates for checked out items based on new policies.

Use(s)
  • Run this utility if you've made changes to your policies and they are the same across all of your sites. However, if your policies differ by site, use the Change Copy Policy utility instead.
  • If you use a policy like "Bestseller" and need to frequently move a group of items in and out of that policy, use this utility.
Selections

Change Title Policy utility Selections tab

Options

Change Title Policy utility Options tab

Match titles to policy of the first copy: When selected, the utility will change title policies to match that of the first copy. 

Change Policy to: Specify the new policy you would like selected titles to have.

Hide Titles in Search

Hides selected titles in all Researcher modules 

 More information

Running this utility turns on the Don't Show in Researcher option in selected title records.

Use(s)

Run this utility to hide teacher-only materials in Researcher. 

You can view hidden items in Researcher by holding down Alt / Option while searching.

Selections

Hide Titles in Search utility Selections tab

Remove Cover Art

Removes the cover art of selected titles

 More information
Selections

Remove Cover Art utility Selections tab

Remove Holds

Removes queue, in-stock/on-shelf, or all holds on selected titles and their copies

 More information
Selections

Remove Holds utility Selections tab

Options

Remove Holds utility Options tab

  • Remove queue holds only. Removes all holds in the queue for selected titles and their copies, which includes suspended holds. View the holds queue for a specific title in its Copy List.
  • Remove in-stock and on-shelf holds only. Removes all in-stock and on-shelf holds for selected titles and their copies, but does not remove queue holds.
  • Remove all holds. Removes all holds for selected titles and their copies.

Remove Titles

 Textbook Tracker: Remove Textbooks

Removes all selected title records and their copies

 More information

There are three ways to handle copies that are checked out:

  • Declare Lost. The copy is declared lost and the patron is charged appropriately. Neither the title record or copy are removed; however, other copies under that title that aren't checked out are removed.
  • Remove. The title record and all copies are removed.
  • Keep. The title record and checked out copy will not be removed. However, other copies under that title that aren't checked out are removed.
Use(s)

Run this utility if you made a mistake while importing item records and need to remove those titles before trying again.

Selections

Remove Titles utility Selections tab

Options

Remove Titles utility Options tab

Checked Out Copies: Choose what to do with copies that are currently checked out.

Remove Titles without Copies

Removes selected title records that don't have any copies

Make sure your selection does not include items that purposely don't have any copies, such as electronic resources.

 More information
Use(s)

Run this utility to clear out old titles with no copies left that you don't intend to replace. This can sometimes happen as copies are lost and discarded.

Selections

Remove Titles without Copies utility Selections tab

Show Titles in Search

Makes selected titles visible in all Researcher modules

 More information

Running this utility turns off the Don't Show in Researcher option in selected title records.

Selections

Show Titles in Search utility Selections tab