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This is used to add and update title and copy records during import. Cop= y records can be updated, but ONLY if they "belong" to the associated Title= Record. This is the preferred choice when importing new records provided b= y a vendor. If your collection already had one of the Titles, the Title MAR= C record will be updated, and the new copies added. Valid for Tab Delimited= and MARC import data. Each import record can result in both Title and Copy= records getting added or updated. Import records can be used to modify exi= sting Titles if a matching Title can be identified, and can modify existing= Copies if the barcode matches for that Title, otherwise the data will be u= sed to create new Title and Copy Records. In order for a COPY record to be = updated, rather than added, the Unique Copy BARCODE in the import record mu= st match an existing Title. Thus one can update and add Copy and/or Title r= ecords in the same import record.
NOTE: Copy records can ONLY be modified if they are copies for the assoc= iated Title. Thus, if a new title is created, the copy records can ONLY be = used to add copies to that title. If a Title is updated, the copy data can = ONLY be used to modify copies associated with that Title. If ALWAYS= add at least one Copy is selected a copy with the next available = barcode is added with the Copy Data Options to the added or updated Title r= ecord (IF a copy hasn't already been added or updated with this import).
Reject Import File: If the import file is a Tab Delimit= ed file and there is no "Title" field in the import header this is an error= and the import is terminated with "Title Field required in import records.= Import Cancelled." The import is cancelled.
Invalid import records and invalid Titles are ignored, and logged in the= Summary. Added Titles must have a valid Title of one or more characters (a= t 245a) this error is logged in the Summary. When Always add at least one C= opy is set, at least one Copy Record will be added for each Title Added or = Updated.
Ignore Rules Barcode Handling, and Copy Data Options (u= nless Always add at least one Copy is selected).
Record Error Logging: Added Title must have a valid Tit= le of one or more characters (at 245a) "Missing Title data, import record i= gnored." is logged in the Summary and the imported record is ignored. If a = Copy can not be added due to Barcode rules, log "Copy {barcode} could not b= e added with selected Barcode Rules." All Option Tab values are supported. = If a matching Title record can be identified, it is updated, and Copies for= that Title can be Updated or Added, otherwise the import will be used to c= reate new Title and Copy records.
The Summary file ends with:
You purchased an order of books from your vendor of choice and now you n= eed to add them to Alexandria so that they can be circulated and searched. = In this case the book vendor has already barcoded the items so the records = will contain both title data and copy data. On import, if you already have = an existing title, you likely expect the existing title to be updated and a= ny new copies to be added to it. For new titles, Alexandria will add both t= he title and copy records. Book orders frequently contain a mix of new titl= es AND new copies of existing titles.
Add or Update Titles & Copies. Selected.= p>
Always add at least one Copy. This should be u= nchecked as you do not want to add any new copy data if the vendor did not = supply it.
Title Update Matching. Select ISBN/LCCN. Vendor sup= plied records will typically contain accurate ISBNs which are reliable iden= tifiers for title match purposes.
Skip First Record if Field Mapping. This setting is= used to skip the header row in a tab delimited import file. It should be l= eft unchecked in this case.
Starting Item Barcode. Ensure this is set to an app= ropriate value for the next barcode to be assigned in the event the vendor = supplied information conflicts with existing records.
Reassign Only Duplicate Barcodes. Selected. Book ve= ndors typically know your barcode range (for their use) and will properly b= arcode the new items and include those data in the records. However, IF the= y make a mistake, and accidentally assign a barcode that is already in use,= the system will need to reassign it so the copy get=E2=80=99s added withou= t conflict.
Remove Leading Alpha Characters. This should be unc= hecked in this case. Adding title records only. Copy settings are ignored.<= /p>
Title Policy / Use Call Number Policy Mapping. Sele= ct the most appropriate item policy for your library. Either select the def= ault policy for any new titles, or, choose to let the system determine thes= e based on call number, if Policy Mapping has been configured.
Replace MARC Records on Title Match. Ensure this is= unchecked so that any title record being updated is not replaced, potentia= lly eliminating local cataloging such as study program or subject tags. Onl= y select this option if your intention is to completely replace existing re= cords with the new records being supplied by the vendor.
You have sent your data to an enhancement service such as Mitinet and ar= e now trying to import the data back into Alexandria to update existing tit= les, completely replacing the existing MARC data with the enhanced version.= You will not be adding or removing any titles or copies data.