Features

With KeepnTrack, you can eliminate the worries and guesswork involved with maintaining the safety and security of your schools and students. KeepnTrack streamlines the following processes:

Visitors

KeepnTrack makes it easy to sign in/out all your visitors while providing intuitive and extensive reports. KeepnTrack records all visitor traffic in detail, runs instant sex offender checks, prints identification badges and denies unauthorized visitors while notifying the appropriate personnel. All you do is enter the person’s name and date of birth, select their reason for visiting, and print their identification badge. The entire process takes less than ten seconds.

• Signing out is as easy as typing the visitor’s name or scanning their badge number.
• KeepnTrack helps protect your school by automatically sending a visitor’s information through a national sex offender database. If a match is found positive, entry is denied and alert notification is sent to on—site staff so that they may contact local law enforcement.
• Quick Links allow you to see who’s currently on campus, who’s been on campus, and can look up vehicles in case owners need to be located.
• System flexibility allows you to customize people, activities, and events.
• Accurate and detailed reports on all the visitors who have ever accessed your facility.
• Signs visitors in and out for various activities.
• Search for visitors using selected date ranges.
• Automatic sex offender checks are logged.
• Accurate reports for individual schools or entire districts.
• In event of disaster, all electronic records are stored off—site, offering security and ease.

Volunteers

Managing volunteer programs is usually an undertaking that can waste time and resources. KeepnTrack, however, streamlines the management of volunteer activities/hours and eliminates all manual processes. It also provides an online application where volunteers can be screened and approved in advance.

• Pre-screen volunteer applications online from your home or office. Volunteer applications are sent through a frequently updated Federal Sex Offender database. If a match is found positive, alert notification is sent to on-site staff. Organizes volunteer programs and links volunteers to events and activities. Reports are available for all traceable hours and expenses.

Students

KeepnTrack manages activities such as field trips, early dismissals, and late arrivals—all while providing immediate reports that inform you where your students are, making unforeseen emergencies smoother.

• Track student activities such as field trips. Track early dismissals. Track late arrivals. All data is stored electronically for future report creation.

Staff

Tired of wasting time wondering where people are and what they are doing? KeepnTrack provides an employee arrival and departure system so that you can see which employees are currently on campus at any given time. This tool is useful for keeping track of mobile employees.

• Tracks the attendance of your employees as they sign in and out. Provides a quick view report of who’s on campus and who’s not; great for managing mobile staff that cover several facilities.
  
  

Vendors

With all the vendor activities in our modern world, KeepnTrack allows you to manage all of your vendor traffic and keep you up to speed on what services vendors are performing and how often.

• Vendors are added to the system which will allow them to sign in/out more quickly in the future.