Blog

Tip for 11.26.18

Did you know that Alexandria provides several state reports for your convenience? It's true! 

Collection Analysis Reports


Running state reports in v7

For librarians from Houston and Missouri, those annual reports are easy because Alexandria has done the work for you! For librarians from other states, you may find one of the other reports will work well for your own needs.

  1. From Tools, open Reports.
  2. Choose the Collection Analysis category.

Houston

  1. Select the Houston Super Summary report.
  2. Go to the Options tab.
  3. Enter Financial Year information or an Inventory Start Date to narrow down what's included in the report.
  4. Run the report, then go to Operations Management to view it.


Houston Super Summary Report


Missouri

  1. Select the Missouri Super Summary report.
  2. In the Options tab, select the appropriate Format
    1. If you have some unusual call number prefixes, use the appropriate Ignore Super Summary Call Numbers report format. This will provide a breakdown by call number for those areas instead of lumping them together in a category called Other.
  3. Enter Financial Year information or an Inventory Start Date to narrow down what's included in the report.
  4. Run the report, then go to Operations Management to view it.

Missouri Super Summary Report



Running state reports in v6

For librarians from Iowa, New York, and Missouri, those annual reports are easy because Alexandria has done the work for you! For librarians from other states, you may find the Iowa report will work well for your own needs.

  1. Go to Tools on the menu bar and select Reports.
  2. Click on the Copies tab and on the Collection Analysis subtab.

New York

  1. Select State Reports.
  2. Select NY BEDS from the Format drop-down window.
  3. Fill in the Accession End Date.
  4. Click Print.

Iowa

  1. Select State Reports.
  2. Select Iowa from the Format drop-down window.
  3. Fill in the Accession End Date.
  4. Click Print

Missouri

  1. Select Super Summary.

  2. Select the appropriate format from the Format drop-down window. (Missouri Elementary and Missouri Secondary are based upon the 2008 criteria given for the report.)

    1. If you have some unusual call number prefixes, use the appropriate Ignore Super Summary Call Numbers report format. This will provide a breakdown by call number for those areas instead of lumping them together in a category called Other.
  3. Fill in the Accession End Date.
  4. Click Print

Recent Posts

Blog Posts


See All

Want more tips? 

Sign up for the emails!

Write a comment…