The Alexandria Makeover is here! See what has changed. 
Tip for April 15, 2019
Do you perform inventory? (Silly question.) Do you weed items? (Another silly question.) Do you do those things at the same time? You can.
We talked recently about Spring cleaning—Weeding old items which gave you some methods to identify items to weed. You could pull those items separately, but since you'll be working in your stacks to do inventory anyway, you could also use the Check Out utility to select a group of items and check them out to Discarded.
- Navigate to Tools > Utilities and locate the utility.
- Make your selections. Enter a "Copy last used date" range to select items that haven't been used in a long time – try a date in the far past, like 100 years ago, to something more recent, like 5 years ago. Or you could enter barcodes from your weeding list.
- v6 – Select By Barcode List.
- v7 – Enter a Copies last used between date range to narrow the utility to copies that haven't been used in a while. Or if you want to select by barcode, check Show Additional Selections and fill out the Copies with Barcodes selection.
- Set your options.
- v6 – In the Selection tab, set To Patron to 2-Discarded Copies.
- v7 – In the Options tab, choose Discarded from the Check out to dropdown menu.
As you're scanning items during inventory, listen for the alert sound that tells you when something unexpected happened – like if you scanned a discarded item – so you can set those books aside.
What's that sound?
You can change it! In Preferences > Sounds, change the Inventory Alert sound to something else, like Buzzer. Now you'll hear it!
Recent Posts
Blog Posts
-
Restricted items–using patron alert notes
created by
Sep 27, 2023
-
Loaned Items Notice for teachers
created by
Sep 21, 2023
-
Librarian hack: schedule your overdue notices
created by
Sep 13, 2023
-
Passwords: protect your data
created by
Sep 07, 2023
-
Cleaning up homerooms: Authority Control
created by
Aug 30, 2023
-
Password management: best practices
created by
Aug 23, 2023
-
Start the school year off right!
created by
Aug 02, 2023
-
Summer tip: how to print library cards
created by
Jul 12, 2023
-
Tip compilation: end-of-year edition
created by
May 17, 2023
-
End-of-year reports
created by
May 10, 2023
Want more tips?
Sign up for the emails!
3 Comments
Anonymous
It would be great if we could check out copies based on Lifetime to Date circulation! Any chance we could get that in an update?
Anonymous
We also use Inventory Bookdrop mode to do inventory and weeding at the same time. This gives us all the publication date and circulation information we need to make good selections in the weeding process, and it gets inventory done at the same time! It doesn't allow us to use the nifty inventory features, but we can run those reports manually.
Morgan
If you could head on over to our Ideas form (https://goalexandria.com/ideas/) and fill it out, that would be great! This ensures that your request will be seen by the right people. Thank you.
Add Comment