this page has been moved to https://support.goalexandria.com/knowledge-base/clean-up-your-data/ |
Have you exceeded—or are you close to exceeding—your patron and item record limits? Do your reports look cluttered? Is it sometimes hard to find things in your catalog? If so, it's probably time to clean up your data! Doing so will free up space and make your collection easier to manage and search.
You can check your record limit in Alexandria by clicking on the question mark icon in the top right corner, then selecting "About Alexandria." |
Before running any utilities, run a report to see what information will be changed. If you are removing patrons and items, their history and statistics will be lost. (Although, don't worry—removing a copy does not alter the title lifetime usage and last use date.) |
How do you tell how many items or patrons you have per site? A quick way is to go to Sites and run the Actions menu > Site Record Counts report. Note that you will need to add the count of your titles with no copies to the number of copies in order to get a true item count. |
Is this a lot to manage? Consider using a SIS integration service such as GG4L or Clever. |