January 24 2022
It is almost inventory season, and Miss Honey wants to unify all the call numbers in the library to the same format. She knows that she can use utilities to modify the call number prefix, but how can she update the entire call number, or other title record information in one go? Enter: exports and imports!
For our example, we will use call numbers, but you can use this same method to update other title record information.
Keeping the Alexandria headers means you won't have to do field mapping when you import. |
4. Before you run the import, go to Preferences > Items > Cataloging and uncheck Preserve Existing Call Numbers.
We recommend checking some of your copy records once the import has finished, to ensure everything imported as expected.
If you want your title call numbers to match your updated copy call numbers, go to Tools > Utilities > Titles > Change Title Call Numbers. Add your selections, or leave them alone if you are running it for all your records. For Options, select Match Title to Copy Call Number. Select Run.
Finally, go back to Preferences > Items > Cataloging and check Preserve Existing Call Numbers, to ensure that future imports won't change the call numbers you have in place.
As always, if you need help with exports, imports, or anything else in Alexandria, you can contact our stellar support team at support@goalexandria.com, or call 1-800-347-4942.
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