Use(s)

Run this report after performing an inventory at the end of the year to see how many copies of particular titles are at each site. Then you can move copies between sites or order more copies to ensure an even distribution.

The Detailed format includes columns for Checked Out and Lost copies, for tracking and budgeting purposes. 

Example Reports

Use(s)

Run this report to see what titles fall into certain categories, or a full list of the titles you have, and how many of each are available. Specifications allow you to sort your titles by certain format, for example, viewing all titles you have in a specific language. 

Example Reports

Series information is kept in the 800-830 MARC fields.

Use(s)

• Librarians or teachers can run this report to get a list of titles in the same series for reading assignments or activities. Note that this information can also be found through Researcher by using the Series filter in the Search interface. 

• Run this report to see if you're missing any titles in a series. Enter a series name in the Titles in the Series selection to narrow down the report to only one series. If you want to see a list of all series that fall under your other selections, you don't need to use the Titles in the Series selection. When you identify what's missing, you can order new copies.

Example Reports

Subject information is saved in the 600-651 MARC tags, and genre information is saved in the 655_a MARC tag.

Use(s)

Librarians or teachers can run this report to get a list of titles with a particular subject or genre for reading assignments or activities. Note that this information can also be found through Researcher by using the Subjects or Genre filters in the Search interface. 

Example Reports

Use(s)

• Select by Titles with Notes to get a list of titles with a particular General Note, which is saved under MARC field 500_a. Librarians or teachers can run this report to get a list of particular titles (e.g. "Translated from Greek" or "Includes Index") for reading assignments or activities.

• Select by Titles in Bibliographic Categories to get a list of titles with a particular Bibliographic term, which is saved under MARC field 653_a. Librarians or teachers can run this report to get a list of titles with particular bibliographic information for reading assignments or activities.

• Select by Titles in Curriculum Categories to get a list of titles with a particular Curriculum term, which is saved under MARC field 658_a. Librarians or teachers can run this report to get a list of titles marked for a particular class (e.g. "Geography 212" or "Mrs. Andres") for reading assignments or activities. Note that students can also find this information through Researcher by using the Curriculum filter in the Search interface. 

• Select by Titles in Interest Categories to get a list of titles with a particular Interest term, which is saved under MARC field 521_a. Librarians or teachers can run this report to get a list of titles with a particular reading level or interest group for reading assignments or activities. 

• Run this report and select by a particular category or note to see which titles are included and determine what needs to be added or removed.

Report Examples

Items won't show up in Researcher when when the Don't Show in Researcher checkbox is checked in the title record.

Use(s)

Run this report at the beginning or end of the school year to make sure that no titles are hidden in Researcher that shouldn't be.

Example Reports

Example Report

Use(s)

Quickly find titles in your Alexandria that are missing cover art or genre. 

Use(s)

Use this report at the end of the year to identify what potentially needs to be removed from your library.

• No usage. Enter 0 through 0 in the Titles with Life to Date Usage of selection.
• Little usage. To see items checked out fewer than 10 times, enter 0 through 10 in the Titles with Life to Date Usage of selection. In the Options tab, choose to sort by LTD Usage.
• No recent usage. To see items last used more than 3 years ago, use the Titles Last Used Between selection to input a date from (some date in the past like 05/26/1900) to (date 3 years ago like 05/26/2018), and that should pull items with a last use date before 05/26/2018 (3 years ago).
• Really old stuff. Fill in the Titles Published Between with some old dates like 1900–1990.

Once you decide which items need to be removed, run them through Discard Mode. Then run a Discarded Copies report to make sure you want to permanently remove those items from your library. Finally, run a Remove Discarded Copies utility to remove those items.