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You can use an import to update study program information in MARC tags for titles already in your collection. Before you get started, read these articles to understand how it all works:

You probably wont have any trouble importing MARC or MicroLIF records provided to you by a vendor or data services company, but importing your own data may be a bit more complicated. Alexandria uses the import header to match the imported data to the correct fields. If your import file does not have a header, however, you will need to map your fields. This is crucial to ensuring that your data is imported correctly. 

Go through each tab above to see examples of how to format your tab-delimited file and map your fields to correctly import study program data.

Accelerated Reader

MARC Field

526 - Study Program Information Note

Subfields

_a     Program name
_b     Interest code
_c     Reading level
_d     Point count
_z     Test number
_9     Have test


Tab-Delimited Example

Format your import file as follows:

ISBN<tab>title<tab>study program name<tab>study program interest code<tab>study program reading level<tab>study program point count<tab>study program test number<enter>

0439678137      Gregor the Overlander      Accelerated Reader      MG      4.8      8.0     71754

Field Mapping

If your import file does not have a header, click Field Mapping.

Data from the import file is shown on the left-hand of the window while Alexandria field names are shown on the right. Fields are matched and imported in order. Use the arrows to move the Alexandria fields up and down to match them with the fields in your import file.

Fields with a green checkmark will be imported and fields with a red X will not. Go through each field to make sure it's being set correctly—click the green checkmark to change it to an X, or click the X to change it to a checkmark.

When you've finished matching Alexandria fields to the information in your file, click Set.

New MARC Tag

Alexandria will use the data in the import file to match each each record to an existing title and update the MARC tag. In this example, the new MARC tag will look like this:

526_aAccelerated Reader_bMG_c4.8_d8.0_z71754^

Reading Counts

MARC Field

526 - Study Program Information Note

Subfields

_a     Program name
_b     Interest code
_c     Reading level
_d     Point count
_z     Test number
_9     Have test

Tab-Delimited Example

Format your import file as follows:

ISBN<tab>title<tab>study program name<tab>study program interest code<tab>study program reading level<tab>study program point count<enter>

9780142301937      Rapunzel      Reading Counts      K      3.8      2.0


Field Mapping

If your import file does not have a header, click Field Mapping.

Data from the import file is shown on the left-hand of the window while Alexandria field names are shown on the right. Fields are matched and imported in order. Use the arrows to move the Alexandria fields up and down to match them with the fields in your import file.

Fields with a green checkmark will be imported and fields with a red X will not. Go through each field to make sure it's being set correctly—click the green checkmark to change it to an X, or click the X to change it to a checkmark.

When you've finished matching Alexandria fields to the information in your file, click Set.

New MARC Tag

Alexandria will use the data in the import file to match each each record to an existing title and update the MARC tag. In this example, the new MARC tag will look like this:

526_aReading Counts_c3.8_d2.0^

Lexile

MARC Field

521 - Target Audience Note

Subfields

_a     Lexile code and value
_b     Program name


Tab-Delimited Example

ISBN<tab>title<tab>Lexile code<tab>Lexile value<enter>

9780060835248      Scary Stories 3      BR      680

Alexandria automatically adds the program name to subfield _b when the Lexile import mapping option is set or it detects a field mapping header.

Field Mapping

If your import file does not have a header, click Field Mapping.

Data from the import file is shown on the left-hand of the window while Alexandria field names are shown on the right. Fields are matched and imported in order. Use the arrows to move the Alexandria fields up and down to match them with the fields in your import file.

Fields with a green checkmark will be imported and fields with a red X will not. Go through each field to make sure it's being set correctly—click the green checkmark to change it to an X, or click the X to change it to a checkmark.

When you've finished matching Alexandria fields to the information in your file, click Set.

New MARC Tag

Alexandria will use the data in the import file to match each each record to an existing title and update the MARC tag. In this example, the new MARC tag will look like this:

521_aBR680_bLexile^

Guided Reading

MARC Field

521 - Target Audience Note

Subfields

_a     Reading program value
_b     Program name

Tab-Delimited Example

ISBN<tab>title<tab>Guided Reading value<enter>

0439531640      Inkheart      5.4

Alexandria automatically adds the program name to subfield _b when it detects Guided Reading in the import header or the Guided Reading Value field is mapped.

Field Mapping

If your import file does not have a header, click Field Mapping.

Data from the import file is shown on the left-hand of the window while Alexandria field names are shown on the right. Fields are matched and imported in order. Use the arrows to move the Alexandria fields up and down to match them with the fields in your import file.

Fields with a green checkmark will be imported and fields with a red X will not. Go through each field to make sure it's being set correctly—click the green checkmark to change it to an X, or click the X to change it to a checkmark.

When you've finished matching Alexandria fields to the information in your file, click Set.

New MARC Tag

521_a5.4_bGuidedReading^

Fountas and Pinnell

MARC Field

521 - Target Audience Note

Subfields

_a     Reading program value
_b     Program name


Tab-Delimited Example

Format your import file as follows:

ISBN<tab>title<tab>Fountas and Pinnell value<enter>

0689500297      The Grey King      6.2

Alexandria automatically adds the program name to subfield _b when the Fountas and Pinnell import mapping option is set or it detects a field mapping header.

Field Mapping

If your import file does not have a header, click Field Mapping.

Data from the import file is shown on the left-hand of the window while Alexandria field names are shown on the right. Fields are matched and imported in order. Use the arrows to move the Alexandria fields up and down to match them with the fields in your import file.

Fields with a green checkmark will be imported and fields with a red X will not. Go through each field to make sure it's being set correctly—click the green checkmark to change it to an X, or click the X to change it to a checkmark.

When you've finished matching Alexandria fields to the information in your file, click Set.

New MARC Tag

Alexandria will use the data in the import file to match each each record to an existing title and update the MARC tag. In this example, the new MARC tag will look like this:

521_a6.2_bFountas and Pinnell^