Command | ## | Use |
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Add/Show Copy Note | ++ | Displays all notes for the current copy, or appends a note to the Copy Notes. Expand |
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| ++ Has CD Appends ‘Has CD” to the Copy Notes for the current copy. |
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Add/Show Patron Note | + | Display the Notes for the Current Patron, or appends a note to the patron General Notes. Expand |
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| + Likes cherry gummy bears Appends ‘Likes cherry gummy bears” to the patron‘s General Notes. |
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Bookdrop | B | |
Bookdrop During Bookdrop In bookdrop mode, all item barcodes scanned are checked in if they are checked out; and if they are already checked in, they are inventoried |
.To exit this mode enter a period ‘‘ or enter a patron barcode. Expand |
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| B 3000 Bookdrops item 3000 only. |
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Change Barcode Number | / | Quickly change the barcode of an item or patron. Enter the old barcode and new barcode in this format: /OldBarcode=NewBarcode |
and Alexandria Textbook Tracker will update all references and then issue the new barcode to the |
Command Line. Thus, you can command line. This allows you to change barcode numbers as you are checking items out |
items doing Bookdropbookdropping items, and so on. Expand |
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| /10029=19929 Takes the copy of barcode 10029 and assigns it the new barcode of 19929. |
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Change Condition Mode | CL | Enters Change Condition Mode for the specified condition. You can also simply enter the command and a list of condition codes will be shown.
Expand |
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| CL 1 Changes the condition of any scanned copies to code ”1“. |
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You can also simply enter the command and a list of condition codes will be shown.
To exit this mode, type a period ’.‘ and press the enter or return key.
Charge a Fee | F FF
| Opens the Charges subtab, or adds a charge for the current patron. Opens the Payments subtab |
Charge a Fee | F | Opens the Charges subtab, or adds a charge for the current patron. Expand |
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| F 3.25 Book Club Adds a charge of $3.25 with a Charge Note of ‘Book Club”. |
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FFOpens the History subtab.
Charge Damage Fee | DL | Logs damage on the current copy and charges the current patron, according to the chosen Damage Code. You can also simply enter the command and a list of damage codes will be shown. Damage |
Codes preferences (Preferences>Codes>Damage Codes) Custom Damage custom damage code is specified, you can edit the description and cost. Expand |
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| DL Pen Records the charge associated with the damage code of ”Pen“. |
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You can also simply enter the command and a list of damage codes will be shown.
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..Sets Check Out mode without clearing override dates. |
Clear Due Date | . | Clears the Override Date and any special modes, and returns to Check Out mode.
Clear Transaction Log | Z | Clears the Transaction Log in the Circulation display. There is no ”Undo“ for this command so use it with caution.
Z Back in 5
Will clear the Transaction Log and add the note ”Back in 5“.
Details, Patron/Item | Q | Displays Patron Details for the specified patron. If no barcode is given, the Current Patron is selected.
Q 1000
Displays details for patron 1000.
Q
Displays details for the Current Patron.
Enter Barcode Range | RG | Brings up the Barcode Range window which will allow you to enter a range of barcodes to process in the current mode.
For example, if you are in inventory mode when using this command, the range of barcodes you entered will be inventoried. If you are in Check Out mode with a current patron, the range of barcodes entered will be checked out to that patron. If you are in Bookdrop mode, the range of barcodes will be checked in.
After the barcodes are entered a utility will be added to the operations queue to process the barcode range.
RG 3000 4000
Brings up the Barcode Range window with a barcode range of 3000 to 4000.
Check Out/In-Transit | CHX | Changes copy locations to the new destination and place items in transit to that destination. A packing note may be included and a batch number is automatically generated. If items that are part of a batch are book dropped, then a dialog is displayed that can allow the entire batch to be book dropped. If an item barcode for an item that is part of a batch is entered while in Check In/Check Out mode, then a dialog is shown which will allow the entire batch to be processed or for the check in to be cancelled. The BP command can be used to print a report about a batch. |
Clear Due Date | . | Clears the Override Date and any special modes, and returns to Check Out mode. |
Clear Transaction Log | Z | Clears the Transaction Log in the Circulation display. There is no ”Undo“ for this command so use it with caution. Expand |
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| Z Back in 5 Will clear the Transaction Log and add the note ”Back in 5“. |
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Details, Patron/Item | Q | Displays Patron Details for the specified patron. If no barcode is given, the Current Patron is selected. Expand |
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| Q 1000 Displays details for patron 1000. Q Displays details for the Current Patron. |
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Enter Barcode Range | RG | Brings up the Barcode Range window which will allow you to enter a range of barcodes to process in the current mode. For example, if you are in inventory mode when using this command, the range of barcodes you entered will be inventoried. If you are in Check Out mode with a current patron, the range of barcodes entered will be checked out to that patron. If you are in Bookdrop mode, the range of barcodes will be checked in. After the barcodes are entered a utility will be added to the operations queue to process the barcode range. Expand |
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| RG 3000 4000 Brings up the Barcode Range window with a barcode range of 3000 to 4000. |
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Find Item by Author | A | Displays a list of titles by author in the Item Lookup dialog |
Find Item by Title | T | Displays a list of titles. Pick the title you want from the list, and the first copy is made the Current Item.
T eats
Displays a list of titles with ‘eats” (exact match) in the title, e.g. starting with Eats, shoots & leaves.
Find Item by Title ID [replaces by call number (C)] | C | Displays a list of titles by title ID. Pick the title you want from the list, and the first copy is made the Current Item. |
C 23456
Displays a list of titles by title ID, starting with the call number closest to 23456.
HELP for HELP | | ⬅ Click on a command to the left and read about it in this pane.
⬇ Press the Insert Command button at the bottom of the pane to insert the command into the Command Line.
⬅ Enter a term in the Filter field and Alexandria will limit the list of command options in the left pane to those pertaining to your search term.
Inventory | I | Starts Inventory mode with today’s date. In Inventory mode, all item barcodes scanned are recorded as inventoried as of the date specified in the inventory command, or the current date if no date is specified.
I 6/18
Starts Inventory mode with a date of 6/18 in the current year.
To exit this mode, type a period ’.‘ and press the enter or return key.
Inventory Bookdrop Suppressed | IBS | Starts Inventory mode for the current date with automatic bookdrop and with dialogs suppressed. This mode is the same as Inventory Bookdrop mode (IB command), except that dialogs are suppressed. This mode can be used when you are performing inventory with a wireless scanner or in a similar situation.
IBS 6/18
Starts Inventory Bookdrop with suppressed dialog mode with a date of 6/18 in the current year.
To exit this mode, type a period ’.‘ and press the enter or return key.
Note |
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For clarity, this command requires a space between the command and lookup term. For example, to find titles by an author named Johnson, you would type "A Johnson." |
Expand |
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| A McGraw-Hill Displays a list of titles with "McGraw-Hill" listed as the author. |
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Find Item by Title | T | Displays a list of titles in the Item Lookup dialog. Pick the title you want from the list, and the first copy is made the Current Item. Note |
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For clarity, this command requires a space between the command and lookup term. For example, to find a title that includes the word "history," you would type "T history." |
Expand |
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| T eats Displays a list of titles with ‘eats” (exact match) in the title, e.g. starting with Eats, shoots & leaves. |
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Find Item by Title ID | C | Displays a list of titles by title ID in the Item Lookup dialog. Pick the title you want from the list, and the first copy is made the Current Item. Expand |
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| C ENG
Displays a list of titles with title IDs that begin with ENG. |
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In Processing | 7 | Check out items to the In Processing Patron (barcode 7) while they are being processed and are not yet available for checkout. When the items are Bookdropped, they will become available for use. Enter 7 in the command line, then scan or type barcodes to check items out to the In Processing patron. |
In Transit Mode | IT | Assigns checked-out copies to the In Transit system patron (barcode 9). After which, the copy is placed In Transit to its home library (whichever library is specified in the copy's Copy Site field). |
Inventory | I | Starts Inventory mode with today’s date. In Inventory mode, all |
Inventory Suppressed | IS | Starts Inventory Suppressed mode for the current date. This mode is the same as Inventory mode (I command), except that dialogs are suppressed. This mode can be used when you are performing inventory with a wireless scanner or in a similar situation.
IS 6/18
Starts Inventory mode with dialogs suppressed with a date of 6/18 in the current year.
To exit this mode, type a period ’.‘ and press the enter or return key.
Inventory with Bookdrop | IB | Starts Inventory mode for the current date with automatic Bookdrop. During Inventory Bookdrop, all item barcodes scanned are recorded as inventoried as of the date specified in the inventory command, or the current date if no date is specified. |
If the item is checked out, it is automatically checked in.IB 6/18 with Bookdrop mode with a date of 6/18 in the current year. |
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To exit this mode, type a period ’.‘ and press the enter or return key.
Locate Patron | L | Locate a patron by name. You can specify as much of the first or last name as you want and Alexandria will display a list of names close to the name you specified.
L SMITH, JAMES
L JAMES SMITH
L SMITH
L SMITH CINDY
L CINDY
The comma is not required between the last and first name. Use a space between the command and the name to avoid confusion with other commands or barcodes. Typically, entering the last name is sufficient.
LA
Locate a patron by looking across all sites (Centralized Catalog only).
Lost Copies | 1 | The Lost Copies System Patron (barcode 1) allows you to maintain a record of lost items for statistical purposes, without allowing them to circulate. You can remove Lost Copies with a utility.
Enter 1 in the Command Line, then scan or type barcodes to check items out to the Lost Copies patron. These items will be given a status of ”Lost“.
The program keeps track of lost items by checking them out to patron 1.
Make Patron or Item Current | X | Clears the Current Patron and Current Item panes.
X 1000
Makes patron 1000 current without invoking the command of the current mode. For example, in Change Policy mode, this patron’s policy would not be changed.
X 3000
Makes item 3000 current without invoking the command of the current mode. For example, in Check Out mode, this item would not be checked out to the current patron.
Print Transactions | D | Prints the current receipt for the current patron.
D 3
Prints 3 copies of the current receipt for the current patron.
Note there is a preference (Preferences > Circulation > Receipts > Browser Settings) to set Alexandria to always print receipts on check out. If the preference is set, and if an item has been checked out, then when the patron is cleared or a new patron becomes current, receipts will automatically be printed.
Renew All Items | RA | Renews all copies checked out to the Current Patron.
If an item has a hold, and renewals are not allowed when holds are pending, or if there is a reservation on an item or it can not be renewed for some other reason, the item will not be renewed. You can override and renew an item anyway when using the Renew (R) command on an individual item.
The RA command can not be used to renew more than 200 items.
RA 1001
Renews all items checked out to patron with patron barcode 1001.
RA 1001 3/17
Renews all items checked out to patron 1001 and sets the due date to 3/17.
Renew Item | R | Enters Renewal mode. Use Renewal mode to renew multiple checked-out items. If an item isn”t checked out, this command does nothing.
R 3000
Will renew item 3000.
R 3000 3/17
Will renew item 3000 and set the due date to 3/17.
To exit this mode, type a period ’.‘ and press the enter or return key.
Set All Copy Locations | CH | Sets Site, Copy Location, and Copy Shelving for a number of copies.
To exit this mode, type a period ’.‘ and press the enter or return key.
CH
Brings up a dialog where you can enter in the fields for Site, Copy Location, and Copy Shelving.
CH _a WHS
This will change the Site to WHS for each copy entered.
CH _b OFFICE
Changes the Copy Location to OFFICE for each copy entered.
CH _c DISPLAY
Changes the Copy Shelving to DISPLAY for each copy entered.
The CH command can take one or any combination of these fields in any order.
CH _c WAREHOUSE _b OFFICE
Changes the Copy Shelving to WAREHOUSE and the Copy Location to OFFICE for each copy entered.
Substitute a hyphen (-) for the term (e.g. OFFICE) to clear the corresponding location value from each copy entered.
CH _b - _a LHS
Clears the Copy Shelving and changes the Site to LHS for each copy entered.
Set All Patron Locations | PH | Sets Site, Location, and Sublocation for a number of patrons.
To exit this mode, type a period ’.‘ and press the enter or return key.
PH
Brings up a dialog where you can enter in the fields for patron Site, Location (i.e. Homeroom), and Sublocation.
PH _a WHS
This will change the Site to WHS for each patron entered.
PH _b JONES
Changes the Location to JONES for each patron entered.
PH _c PYPER
Changes the Sublocation to PYPER for each patron entered.
The PH command can take one or any combination of these fields in any order.
PH _c PYPER _b JONES
Changes the Sublocation to PYPER and the Location to JONES for each patron entered.
Substitute a hyphen (-) for the term (e.g. JONES) to clear the corresponding location value from each patron entered.
PH _b - _a LHS
Clears the Location and changes the Site to LHS for each patron entered.
Set Current Patron | P [barcode] | Selects a new Current Patron. Generally, you can just enter the barcode number of a patron, but if for some reason you have patron and item barcodes that are the same this command allows you to specify a patron directly.
P 100
Makes patron 100 current.
Set Due Date | .[date] | Sets an override due date.
Manual due dates may be from one year in the past to any time in the future. If the date falls on a closed date, it is adjusted forward during check out. The override date will remain in use even if the patron is changed.
.3/14/16
.3/14
.mar 14
All set the due date to March 14th. If you don't specify a year, the current year is used.
. 3/14/17 1001
Sets a due date of 3/14/17 for all items checked out to the patron with barcode 1001.
. 3/14/17 11482
Sets a due date of 3/14/17 for the copy with barcode 11482.
To exit this mode, type a period ’.‘ and press the enter or return key.
Transfer Mode | .X | Starts Transfer mode.
Transfer mode works like Check Out with the following exception: When a patron is active and an item that is already checked out to a different patron is scanned, instead of checking in the item, the item is transferred to the Current Patron. A new due date will be assigned based on the policies of the copy and the Current Patron.
Copies can not be transferred to system patrons.
To exit this mode, type a period ’.‘ and press the enter or return key.