The Operation Management window can potentially display the name and status of the operation, the user who initiated the operation, and the time/date that the operation was completed or canceled. By default, the Operation Management window only provides a quick glimpse at the operations performed (or queued) by you, the current operator. If you are logged in and have the proper security permissions, you can expand the scope of the Operation Management window to include operations from other users as well.

The status of an operation can be one of four things:

• Running. This status shows the operation currently being performed; it provides the progress of the operation, the date/time that the operation began, and a Cancel button.

• Queued. This status indicates than an operation is pending, but has not yet been started. The Position: XX text following this status indicates what place your operation has in the queuing system. Users with the proper security privileges are able to Cancel queued operations other than their own.

• Canceled. This status indicates that an operation was canceled during (or before) completion and includes a time/date stamp and the user who canceled it.

• Complete. The operation was completed and results are available; operators can open it, download the results, or send the results via email to whatever address they want—different from those specified in the Notification tab(s) of the Reports window.
  
  

One of four different icons can appear to the right of each completed operation in the queue; an open Send Email window icon, an operation information icon, an open report icon, and a download file icon.

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• Information. By themselves, completed operations display very little information in the queue; they have a completion date, operation name, and the operator who created it. Click this icon to view additional information for each operation—such as new or modified records, associated error messages and notes, and library codes necessary for Centralized Catalog. If an error occurs during an operation, an alert icon will appear in the summary to let you know that you should pay special attention to the results; alerts and exceptions contained within your PDF are printed in red.

• Text File. If the operation is an Item or Patron Export, click this icon to download a text file. The file can be viewed in a text editor, such as Notepad or TextEdit.

• Email. This opens the Send Email window, where you can email a link to download and view the operation file.

• PDF. Click this icon to download your saved report as a PDF.
  
  

Send Email

Operations Management has integrated email capabilities. Send Email allows you to send a link to download the completed operation file to the email address(es) you specify. This option is only available if your Email Settings are properly configured.  

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• Email To. Enter the recipient's email address. You can list more than one email address separated by commas: johndoe@examplelibrary.com,janedoe@examplelibrary.com

• Subject. Enter a brief summary of the email attachment, like Requested Barcode Laser Label Reports. If you leave the Subject field blank, the  email will be sent with the default subject line: "A file is available for your retrieval.”

• Note. Include a message with the email (optional).

Daily Chores

Every day, our software runs certain chores that clean up the system by removing expired holds, in-stock holds, and reservations, etc. At the end of each Daily Chores cycle, Textbook Tracker will archive the operation(s) to the transaction log and deliver the results to Operations Management.

Daily Chores operations and other system activities can be viewed by all operators, but only some users have the security privileges (i.e. Remove All) to remove them.