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| The Kiosk's Visitor option is used for those who infrequently visit your facility (e.g. parents or grandparents). New visitors are enrolled during their initial sign in attempt. New visitors that have enrolled will be saved to KeepnTrack Persons Database permanently. An enrolled visitor is one that is already saved in your KeepnTrack database. Classification & ActionChoose Visitor, then select an activity: Sign In or Sign Out. Image Added
Identification
Enter the student's full name or Person ID. Birthdate may or may not be required, depending on your Kiosk Preferences. Click Continue. Image Added
If a matching name and birthdate or Person ID is found, you'll go directly to the Visitor Activity step. If Enable Camera is set in Workstation Management, the next step will be to capture a picture
Capture PictureIf "Look For Camera" is checked in Workstation Management, the next step is to take a picture of the visitor with your KeepnTrack HD Camera. If the person already has a picture, you'll have the option to retake the picture on the Activity screen.
ActivityNext, select the activity the visitor is here for. Administrators are able to modify and append the list of available activities in Tools > Activities. DestinationsSome activities have (optional) subcategories called Destinations. For example, if Classroom is the primary activity, Destinations may be the forty—two teachers you have for that activity. When clicking on an activity that has a Destination, instead of forwarding you to the Verify/Print Badge step, you will be directed to the Destinations subcategory. Image Added Tip |
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If this person is already signed in for a timed activity, KeepnTrack will ask if you want to sign them out so they can be signed in to the new activity. |
New Visitor Sign InEvery new visitor to log in to your facility will be "enrolled" during the sign-in process. The information entered here will be saved to their new Person Record. On return visits, the visitor will only need to enter their full name or person ID and birthdate to sign in or out of the facility. Enter the person's information, then click Continue. Image Added Note |
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title | Sex Offender Registry Check |
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| Are your Volunteer Approval Preferences are set to enable sex offender checks? If so, KeepnTrack will use the information in this form to run the check once you click Continue. - Disabled: Full name is required.
- Enabled: Full name and birthdate (MM/DD/YYYY) are required.
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FinishedYou're done! After selecting an activity, you'll go back to the main Attended Kiosk interface and a confirmation message will be shown in the upper left hand portion of screen with the person's name, action, and activity. Image Added
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| The Approved Volunteer option is for people who volunteer at your facility. Once signed in, all volunteer hours and activities are tracked by the system. Classification & Action
Select Volunteer, then select an activity: Sign In or Sign Out. Image Added IdentificationEnter the volunteer’s first and last name or Person ID. Birthdate may or may not be required, depending on your Kiosk Preferences. Click Continue. Image Added Tip |
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If this person is already signed in for a timed activity, KeepnTrack will ask if you want to sign them out so they can be signed in to the new activity. |
Select a PersonIf your search did not generate an exact match, choose the correct person from the list below. Image Added Capture PictureIf "Look For Camera" is checked in Workstation Management, the next step is to take a picture of the visitor with your KeepnTrack HD Camera. If the person already has a picture, you'll have the option to retake the picture on the Activity screen.
ActivityNext, select the activity the volunteer is here for. Administrators can to modify the list of available activities in Tools > Activities. DestinationsSome activities have (optional) subcategories called Destinations. For example, if Classroom is the primary activity, Destinations may be the forty—two teachers you have for that activity. Select a Destination to continue. Image Added FinishedYou're done! After selecting an activity, you'll go back to the main Attended Kiosk interface and a confirmation message will be shown in the upper left hand portion of screen with the person's name, action, and activity. Image Added |
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| This is for students to sign in/out of an activity or explain why they have an Early Dismissal or Late Arrival. Once signed in, students are easily tracked by the system. Classification & ActionChoose Student, then select an activity: Late Arrival, Sign In, Sign Out, or Early Dismissal. Image Added Identification
Enter the student's full name or Person ID. Birthdate may or may not be required, depending on your Kiosk Preferences. If you have a scanner connected, you can scan their ID directly. Click Continue. Image Added Tip |
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If this person is already signed in for a timed activity, KeepnTrack will ask if you want to sign them out so they can be signed in to the new activity. |
Select a PersonIf your search did not generate an exact match, choose the correct person from the list below. Image Added Capture PictureIf "Look For Camera" is checked in Workstation Management, the next step is to take a picture of the visitor with your KeepnTrack HD Camera. If the person already has a picture, you'll have the option to retake the picture on the Activity screen.
ActivityNext, select the reason (or activity) for which the student is signing in or out. Administrators can modify the list of available activities in Tools > Activities. DestinationsSome activities have (optional) subcategories called Destinations. For example, if Family Emergency is the primary activity, Destinations may be the ten most common emergencies you have set for that activity. Select a Destination to continue. Image Added FinishedYou're done! After selecting an activity, you'll go back to the main Attended Kiosk interface and a confirmation message will be shown in the upper left hand portion of screen with the person's name and activity. Image Added |
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| The Staff option is for people who work at your facility. Once signed in, all employee hours and activities are tracked by the system. Classification & Action
Select Staff, then select an activity: Sign In or Sign Out. Image Added IdentificationEnter the employee’s first and last name or Person ID. Birthdate may or may not be required, depending on your Kiosk Preferences. Click Continue. Image Added
Select a PersonIf your search did not generate an exact match, choose the correct person from the list below. Image Added Capture PictureIf "Look For Camera" is checked in Workstation Management, the next step is to take a picture of the visitor with your KeepnTrack HD Camera. If the person already has a picture, you'll have the option to retake the picture on the Activity screen.
ActivityNext, select the activity the employee is here for. Administrators can modify the list of available activities in Tools > Activities. DestinationsSome activities have (optional) subcategories called Destinations. For example, if Classroom is the primary activity, Destinations may be the forty—two teachers you have for that activity. Select a Destination to continue. Image Added
FinishedYou're done! After selecting an activity, you'll go back to the main Attended Kiosk interface and a confirmation message will be shown in the upper left hand portion of screen with the person's name, action, and activity. Image Added |
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| Vendors are people who provide services at your facility. Once signed in, all vendor hours and activities are tracked by the system.
Classification & Action
Choose Vendor, and then select an activity: Sign In or Sign Out. Image Added IdentificationEnter the vendor’s first and last name or Person ID. Birthdate may or may not be required, depending on your Kiosk Preferences. Click Continue. Image Added
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If this person is already signed in for a timed activity, KeepnTrack will ask if you want to sign them out so they can be signed in to the new activity. |
Select a PersonIf your search did not generate an exact match, choose the correct person from the list below. Image Added Capture PictureIf "Look For Camera" is checked in Workstation Management, the next step is to take a picture of the visitor with your KeepnTrack HD Camera. If the person already has a picture, you'll have the option to retake the picture on the Activity screen.
ActivityNext, select the service or activity the vendor is here for. Administrators can modify the list of available activities in Tools > Activities. DestinationsSome activities have (optional) subcategories called Destinations. For example, if Training is the primary activity, Destinations may be the auditorium or individual classrooms. Select a Destination to continue. Image Added FinishedYou're done! After selecting an activity, you'll go back to the main Attended Kiosk interface and a confirmation message will be shown in the upper left hand portion of screen with the person's name, action, and activity. Image Added |
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