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Keeping updated pictures of staff, volunteers, and students is an important part of maintaining the security of your facility.
Take Pictures
There are a few places you can take pictures in KeepnTrack.
You must have a built-in or attached web camera set up to take pictures. To get your camera to work with KeepnTrack, you'll need to adjust a few settings in Workstation Management.
- Go to Scanners & Camera and turn on Look for Camera.
- From Station > Camera and Printer Settings, set the dropdown to Camera, and make sure Show Camera is set for the appropriate classifications. This is also where you can choose whether or not to require pictures.
Attended or Self-Service Kiosk
When someone signs into the Attended or Self-Service Kiosks, there will be the option to take or retake their picture.
If they don't have a picture, the Capture Picture screen will come up automatically after scanning or entering their information.
If they already have a picture, clicking the Retake button on the screen after entering or scanning their information will open the Capture Picture screen.
Once you click the camera icon to take the picture and hit Continue, it will be saved to their person record.
People Management
- Locate the person record, and unlock it.
- Select Take Picture from the Actions menu, which will activate the camera.
- Click on the camera icon to take the picture.
- Choose whether to Save or Retake the picture.
Add Pictures
Image files must be in the JPEG, GIF, PNG, or BMP format with a file extension of .jpg or .gif, .png, or .bmp. It's recommended that they be 186 pixels wide by 240 pixels high.
People Management
There are two ways to add pictures individually in People Management.
Actions Menu
- Locate the person record, and unlock it.
- Select Add Picture from the Actions menu, which will let you browse your computer for a picture.
- Select a picture from your computer.
- Click Save.
Drag and Drop
Or, simply drag and drop the image file to the picture area on a person record. Remember to click Save afterward.
Import
Add pictures for multiple people at once with an import.
Remove Pictures
People Management
Remove pictures individually in People Management.
- Locate the person record, and unlock it.
- Select Remove Picture from the Actions menu.
- Click Save.
Utility
Remove pictures for multiple people at once using the Remove Person Pictures utility.