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Global Grid for Learning
GG4L is an add-on feature that requires a separate license. Please contact us at 1-800-347-6439 to learn more.
Global Grid for Learning (GG4L) is a K-12 industry collaborative that provides schools with various EdTech tools, including the secure exchange of school roster data between applications. With all of your student information syncing from one place, there's no need to manually update rosters in multiple applications.
Take a look at the field mapping table to see what kind of student information is imported from GG4L. Once GG4L is enabled, people records in KeepnTrack will automatically update every day during Daily Operations.
How do I get started?
1. Know your data and matching options.
If you have existing people records in KeepnTrack, Student ID will be used to match up GG4L and KeepnTrack records.
Here are some other things to keep in mind:
- GG4L fields will overwrite what's in KeepnTrack fields. Check out the field mapping table to see which patron information this applies to.
- If you want a GG4L field to be patrons' Student # in KeepnTrack, you can use optional mappings to update those fields in KeepnTrack.
- If you are using optional mappings with a GG4L user id type, you’ll need to get that value from GG4L.
2. Register with KeepnTrack.
Contact our sales team at 1-800-347-6439 to add GG4L to your KeepnTrack license.
3. Register with GG4L.
If you don't already have an account with GG4L, you will need to contact them and set that up. KeepnTrack will then send your school or district an introductory email. You will also receive a welcome email from GG4L with a request to review and accept GG4L's online Terms of Use. Once you accept the Terms of Use, GG4L will give you instructions on how to provide them with your data. They will then let you know when your data has been successfully integrated.
Throughout this process, GG4L will train you on how to use their program and answer any questions you have.
4. Connect with KeepnTrack through GG4L.
Request to connect with KeepnTrack through GG4L. You can do this by logging into your GG4L portal, clicking on the Application Gallery tab, searching for KeepnTrack, and clicking Activate.
5. Enable GG4L in KeepnTrack.
Call Customer Support at 1-800-320-5830 for help with this step. They will set up an FTP folder and account for you on our FTP servers, set up the data transfer in GG4L, and help you set up automatic imports.
If you are new to KeepnTrack, you will need to have your Facilities imported and Preferences set up before enabling GG4L. Customer Support can help you with those steps. Also be sure to check out our Getting Started page
Frequently Asked Questions
Who should I contact with questions about GG4L?
You can contact GG4L Customer Support with questions at +1 510-629-6145 or info@gg4l.com. If you have questions about KeepnTrack imports, contact KeepnTrack Customer Support at 1-800-320-5830 or support@keepntrack.com.
Field Mapping
Field mapping outlines how Alexandria matches and transfers information between softwares.
- During the first sync, GG4L data is paired with Alexandria patrons by matching one or more key identifiers, including GUID, Barcode, Government ID (SSN), Community ID (Student #), or Email + Name. Blank fields are never used for matching. When matched, the GG4L GUID will be added to existing patrons. In future syncs, the GG4L GUID is how patrons will be identified and updated.
- We suggest sharing all requested data with Alexandria. However, if you choose to limit what is shared, know that the GUID, First Name, Last Name, Status, Role, and Primary School fields in GG4L are required.
- Information in GG4L fields will overwrite what's in Alexandria fields.
Here is a list of the corresponding fields in Alexandria and GG4L that are matched while syncing:
| Alexandria | GG4L | Notes |
|---|---|---|
| 1200 GUID | GUID of student or teacher | |
| 1000 Barcode | Not Mapped (default) Optional mapping to User ID of Type ______ (entry field for type term) | Type term is the API label for the type in userIds that contains the desired identifier. |
| 1001 Community ID | Not Mapped (default) Optional mapping to User ID of Type ______ (entry field for type term) | Community ID is an Alexandria terminology field, which means you can customize the field name in Preferences > Localization. Type term is the API label for the type in userIds that contains the desired identifier. |
| 1007 First Name | First Name | |
| 1008 Middle Name | Middle Name | |
| 1006 Last Name | Last Name | |
| 1045 Birthdate | Date of Birth | |
| 1032 Sex | Gender | |
| 1017 Phone Number | Phone Number | |
| 1019 Email | ||
| 1004 Location | Not Mapped (default) Optional mapping to classCode, location, or givenName familyName (homeroom teacher name) | Location is an Alexandria terminology field, which means you can customize the field name in Preferences > Localization. |
| 1010 Level | Grade | |
| 1026 Status | Status | In GG4L, 1 indicates an "active" status and 4 indicates a "tobedeleted" status. These are equivalent to the "Active" and "Transferred" statuses in Alexandria. |
| 1050 Site | Primary School | Alexandria Site Code |
GG4L follows Alexandria's standard patron import rules, specifically those that allow the import (sync) to modify existing records. For more information, see Import Patrons: The Rules.
