Online Volunteer Applications are a two-step process; the first step requires applicants to enter vital personal information about themselves, including which facilities for which they would like to volunteer. The second step presents the applicant with a list of preferred activity options obtained from your Activities Management settings. This way, Administrator-level operators can include facility-level activities as valid Preferred Activity options.

Once an application has been submitted, operators with the appropriate authority can accept (or reject) the prospective applicant. This can also be done automatically. The remainder of this chapter describes the fields of the online volunteer application in further detail.

Questions 

With volunteer applications, it's not one-size fits all. KeepnTrack gives you the ability to create eight (Custom Label 1 through 8) custom fields for volunteer applications. If you would like more information on how to add custom labels to this list, please refer to KeepnTrack's Application preferences.

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Facilities 

Select the facility (or facilities) in which the applicant would like to volunteer. If you would like more information on how to add facilities to this list, please refer to the Facility Information preferences.

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Activities 

Select the activities for which the applicant would like to volunteer. If you would like more information on how to add activities to this list, please refer to KeepnTrack's Activity Management.

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Availability 

If the applicant has preferred times or information they need to disclose they can submit detailed notes here. 

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Availability Questions

• Preferred Times. If the applicant would prefer to volunteer between any specific hours, make note of them here (e.g. “Prefer hours between 8:00am–11:00am”).
• Application Notes. Any additional, relevant information about the applicant or the application process can be provided here.

Submit

When all application information has been provided, click the Submit button. If you would like to disregard the application, you may close the browser window at any time.

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When an application is submitted, KeepnTrack will acknowledge the submission and display a default confirmation message. Depending on your Notifications preferences, you can append the “application received” notice with additional information pertaining to the current status of the application (e.g. Received or Approved). For example:

• If your preferences aren't configured to perform automatic criminal background/sex offender checks or the volunteer was rejected, KeepnTrack will append the default confirmation with the Received notification text.
• If automatic checks are enabled and no red flags are raised (i.e. the volunteer passes the checks), KeepnTrack will append the default confirmation with the Approved notification text.

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Language 

First, select the language for which you want to view the the volunteer application. All volunteer application content will display in the language you select. Operator-generated content such as facilities, activities, and availability will display in the language in which they were written.

FCRA

Volunteer applications are protected by the Federal Fair Credit Report Act (FCRA) when third-party information is used in the evaluation of said application. The applicant can either freely give their consent for background checks with the understanding that the information obtained is subject to the protections of the FCRA and any applicable state laws or deny consent for use of background checks, understanding that their application may be rejected based on this decision.

Personal 

Enter all pertinent personal information for the applicant in the fields described below.

Personal Questions

• First Name. Enter the first name of the applicant (e.g. Robert); this information is required in order to continue.
• Middle Name. Enter the middle name of the applicant (e.g. Scott).
• Last Name. Enter the last name of the applicant (e.g. Smith); this information is required in order to continue.
• Prefix/Suffix. Enter any titles that come after the applicant’s name (e.g. PhD, Sr, Jr, etc.).
• License State. Using the drop-down menu select the state where the applicant's vehicle is licensed.
• Have you ever been convicted of a felony? The applicant can select one of three options to answer this question; Undeclared, No, or Yes. 
• Birthdate. Enter the applicant’s date of birth (mm/dd/yyyy); this information is required in order to continue.
• Ethnicity. Choose the applicant’s ethnicity using this drop-down menu. You can choose from a pre-determined list of ethnicities; however, this list can be customized in KeepnTrack's Preferences.
• Sex. Using this drop-down menu, select the applicant’s gender.
• Volunteer Type. Using the drop-down menu the applicant can select what type of volunteer they are (i.e. Student, Parent, etc.).
• Driver License Number. If applicable, enter the applicant’s drivers license number.

Contact

Enter all pertinent address and contact information for the applicant in the fields described below.