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| not-tabbed | true |
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| id | 1668245408 |
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|  Image Removed Image AddedTools > Reports > Circulation > Notices
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Circulation Groups have been temporarily restored but will be moving to Textbook Tracker only soon. |
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| Content Block |
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| name | Coming Due Items Notice |
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| id | 1668245376 |
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| Coming Due Items NoticeGenerates notices for patrons letting them know that their items are due soon. Specify the due date range using the Patrons with Items Due selection. | Expand |
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| Use(s)Librarians and teachers can run this report to get notices for students in a particular group or class who have items due soon. Consider creating some Saved Reports that automatically send out this report: - Set up some Saved Reports that periodically email these notices to staff for them to distribute in person or through mail. There are notice formats for students or parents.
- Set up a Saved Report that emails students and/or parents directly when they have items due soon.
Selections
Patrons with Items Due: Enter a relative date or date range. | Note |
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This report now includes a Title selection. |
| Options
| Example ReportsThese examples use the default options for each format. | View file |
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| View file |
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| name | Coming Due Items Notice Report (2 Per Page)2 per page.pdf |
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| page | Example Reports (PDFs)Alex Documents |
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| space | ALIB |
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| height | 250 |
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2 Per Page format | | View file |
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| name | Coming Due Items Notice Research (4 Per Page)4 per page.pdf |
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| page | Example Reports (PDFs)Alex Documents |
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| space | ALIB |
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| height | 250 |
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4 Per Page format | | View file |
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| name | Coming Due Items Notice Report ( Letters).pdf |
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| page | Example Reports (PDFs)Alex Documents |
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| space | ALIB |
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| height | 250 |
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Letters format | | View file |
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| name | Coming Due Items Notice Report (Letters to Parents).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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Letters to Parents format | Image Added Email format (example of an email sent to a patron) | | View file |
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| name | Coming Due Items Notice Report (Letters with Summary)mailing labels 3 across.pdf |
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| page | Example Reports (PDFs)Alex Documents |
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| space | ALIB |
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| height | 250 |
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Letters with Summary Mailing Labels 3 Across formatview-file | |
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| Coming Due | Damaged Items Notice | | id | 1668262123 |
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| Damaged Items NoticeGenerates parent notice slips and/or mailing labels for patrons with damaged item fees | Expand |
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| All patrons who have an unpaid damage charge from discarded or damage coded (DL) items will be included in this report. Use(s)Librarians and teachers can run this report to get notices for students in a particular group or class who have unpaid damaged item fees. These notices can be mailed or handed out in person to students or parents. Consider creating Saved Reports that automatically email these notices to staff periodically for them to distribute. SelectionsImage Added | Note |
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This report now includes a Title selection. |
| OptionsImage Added | Example Reports | View file |
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| name | Damaged Items Notice (letter |
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| Report (Self Mailer).pdf| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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Self Mailer format | View file |
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| name | Coming Due Items Notice Report (Email).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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Email format | | View file |
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name | Coming Due Items Notice Report (Mailing Labels 3 Across| ).pdf | | page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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Mailing Labels 3 Across |
| content-block | | id | 1668262123 |
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Damaged Items NoticeGenerates parent notice slips and/or mailing labels for patrons with damaged item fees | Expand |
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| All patrons who have an unpaid damage charge from discarded or damage coded items will be included in this report. Use(s)Librarians and teachers can run this report to get notices for students in a particular group or class who have unpaid damaged item fees. These notices can be mailed or handed out in person to students or parents. Consider creating Saved Reports that automatically email these notices to staff periodically for them to distribute. SelectionsImage Removed | Note |
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This report now includes a Title selection. |
| OptionsImage Removed | Example Report| View file |
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| name | Damaged Items Notice Report (Letter).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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Letter format | | View file |
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| name | Damaged Items Notice Report (Mailing Labels 3 Across).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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Mailing Labels 3 Across format | | (mailing labels).pdf | | page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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Mailing Labels 3 Across format |
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| Content Block |
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| name | In-Stock Hold Notice |
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| id | 1668274279 |
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| In-Stock Hold NoticeGenerates notices for patrons letting them know that an in-stock hold is ready for them to pick up | Expand |
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| In-stock holds are generally holds that have been checked in by the previous patron and are being held separate from the general collection for the next patron. Use(s)Librarians and teachers can run this report to get notices for students in a particular group or class who have in-stock holds. Consider creating some saved reports that automatically send out this report: - Set up some saved reports that periodically email these notices to staff for them to distribute in person or through mail. There are notice formats for students or parents.
- Set up a saved report that emails students or parents directly when in-stock holds are ready.
- Set up a saved report that automatically notifies patrons as their in-stock holds become available. Do this by using a relative date with the In-Stock Hold Available selection (this day, last day, etc).
SelectionsImage Added In-Stock Hold Expiration Date: Send out notices about in-stock holds that will be expiring soon. In-Stock Hold Available: Send out notices based on when holds become in-stock. | OptionsImage Added | Example Reports | View file |
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| name | In-Stock Hold Notice Report (Standard).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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Standard format | | View file |
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| name | In-Stock Hold Notice Report (4 Per Page |
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| | Content Block |
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| name | In-Stock Hold Notice |
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| id | 1668274279 |
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| In-Stock Hold NoticeGenerates notices for patrons letting them know that an in-stock hold is ready for them to pick up | Expand |
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| In-stock holds are generally holds that have been checked in by the previous patron and are being held separate from the general collection for the next patron. Use(s)Librarians and teachers can run this report to get notices for students in a particular group or class who have in-stock holds. Consider creating some Saved Reports that automatically send out this report: - Set up some Saved Reports that periodically email these notices to staff for them to distribute in person or through mail. There are notice formats for students or parents.
- Set up a Saved Report that emails students or parents directly when in-stock holds are ready.
| SelectionsImage Removed | Note |
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This report now includes a Title selection. |
| OptionsImage Removed | Example Reports| View file |
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| name | In-Stock Hold Notice Report (Standard).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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Standard 4 Per Page format | | View file |
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| name | In-Stock Hold Notice Report (4 Per Pagemailing labels).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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4 Per Page Mailing Labels 3 Across format | | View file |
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| name | In-Stock Hold Notice Report (Email).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Email format | | View file |
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| name | In-Stock Hold Notice Report (Mailing Labels 3 Across).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Mailing Labels 3 Across format |
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| name | Lost Items Charge Notice |
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| id | 1668287387 |
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| | Image Added Email format (example of an email sent to a patron) | |
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| Content Block |
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| name | Loaned Items Notice |
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| id | 2110686369 |
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| Image Added Textbook Tracker Notices (letters or emails) to inform patrons of items they currently have checked out. | Expand |
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| Use(s)For remote checkouts through Researcher - Patrons place items on hold through Researcher.
- Librarians run the hold reports, gather the items, and check them out to the patron.
- Items get put into bags for curbside pickup.
- Librarians run the Loaned Items Notice report, selecting by date range of checkout, and notifying patrons their items are ready for pickup.
Receipt substitute - Facility runs the report for patrons who checked out items today and delivers printed letters to each patron.
Textbook Tracker - Because textbooks don't often have due dates (return at end of term etc), this report can provide a list of textbooks the students have checked out. The list could be compared to a course schedule, to ensure the student has all the materials they need.
SelectionsImage Added
| OptionsImage Added | |
Lost Items Charge NoticeGenerates notice slips for patrons with unpaid lost item charges | Expand |
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| All patrons with an item checked in via the Lost Copies System Patron and an unpaid lost item charge will be included in this report. Use(s)Librarians and teachers can run this report to get notices for students in a particular group or class who have unpaid lost item charges. Consider creating some Saved Reports that automatically send out this report: - Set up some Saved Reports that periodically email these notices to staff for them to distribute in person or through mail. There are notice formats for students or parents.
- Set up a Saved Report that emails students or parents directly when they have unpaid lost item charges.
| SelectionsImage Removed | Note |
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This report now includes a Title selection. |
| OptionsImage Removed | Example ReportsLost Charge Report 2 Per Pagepage| space | ALIB |
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Example Reports (PDFs) | 2 Per Page format Lost Charge Report (4 Per Page| page | Example Reports (PDFs) |
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| space | ALIB |
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4 Per Page format | View file |
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| name | Lost Items Charge Notice Report (Letters).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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Letters format | | View file |
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| name | Lost Items Charge Notice Report (Letters to Parents).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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Letters to Parents format | | View file |
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name | Lost Items Charge Notice Report (Letters with Summary)
With cover photos Without cover photos
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| Content Block |
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| name | Needed for Reservation Notice |
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| id | 1668300450 |
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| Needed for Reservation NoticeGenerates a list of patrons with items due in the near future that are needed for reservations | Expand |
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| Use(s)Librarians or teachers can run this report to get a list of patrons who may need a reminder to return their items on time so they can fill reservations. SelectionsImage Added| Note |
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This report now includes a Title selection. |
| OptionsImage Added
| Example Report| View file |
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| name | Needed for Reservation Notice.pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Letters with Summary format view-file |
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| Content Block |
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| Lost | Charge Notice Report (Self Mailer).pdf | page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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Self Mailer format | View file |
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| name | Lost Items Charge Notice Report (Email).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Email format | | View file |
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| name | Lost Items Charge Notice Report (Mailing Labels 3 Across).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Mailing Labels 3 Across format | | Content Block |
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| name | Needed for Reservation Notice |
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| id | 1668300450 |
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| Needed for Reservation NoticeGenerates a list of patrons with items due in the near future that are needed for reservations | Expand |
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| Use(s)Librarians or teachers can run this report to get a list of patrons who may need a reminder to return their items on time so they can fill reservations. SelectionsImage Removed| Note |
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This report now includes a Title selection. |
| OptionsImage Removed Example Report| View file |
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| name | Needed for Reservation Notice.pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
| Content Block |
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| name | Overdue Items and Unpaid Charges Notice |
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| id | 1668345529 |
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| The Overdue Items and Unpaid Charges Notice report generates notices for patrons with overdue items and/or unpaid charges. Charges include the end result of overdue fines, lost or damaged fees, and manually-charged amounts. Overdue fines continuously accumulate until items are returned. Once the item is returned, the fine becomes a charge. UsesLibrarians and teachers can run this report to get notices for students in a particular group or class who have overdue items and/or unpaid charges. Consider creating some Saved Reports that automatically send out this report: - Set up some Saved Reports that periodically email these notices to staff for them to distribute in person or through mail. There are notice formats for students or parents.
- Set up a Saved Report that emails students or parents directly when they have overdue items and/or unpaid charges.
SelectionsImage Removed | Note |
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This report now includes a Title selection. |
Options| Multiexcerpt include |
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| SpaceWithExcerpt | ALIB |
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| MultiExcerptName | Overdue Items and Unpaid Charges Notice Options |
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| PageWithExcerpt | ALIB:Alex S Reports |
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| View file |
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| name | Overdue Items and Unpaid Charges Notice Report (2 Per Page).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
2 Per Page format | View file |
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| name | Overdue Items and Unpaid Charges Notice Report (4 Per Page).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
4 Per Page format | View file |
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| name | Overdue Items and Unpaid Charges Notice Report (Letters).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Letters format | View file |
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| name | Overdue Items and Unpaid Charges Notice Report (Letters to Parents).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Letters to Parents format | View file |
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| name | Overdue Items and Unpaid Charges Notice Report (Letters with Summary).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Letters with Summary format | View file |
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| name | Overdue Items and Unpaid Charges Notice Report (Self Mailer).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Self Mailer format | and Unpaid Charges Notice | | id | 1668345529 |
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| Overdue Items or Unpaid Charges NoticeGenerates notices for patrons with overdue items and/or unpaid charges | Expand |
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| Charges include the end result of overdue fines, lost or damaged fees, and manually-charged amounts. Overdue fines continuously accumulate until items are returned. Once the item is returned, the fine becomes a charge. Use(s)Librarians and teachers can run this report to get notices for students in a particular group or class who have overdue items and/or unpaid charges. Consider creating some Saved Reports that automatically send out this report: - Set up some Saved Reports that periodically email these notices to staff for them to distribute in person or through mail. There are notice formats for students or parents.
- Set up a Saved Report that emails students or parents directly when they have overdue items and/or unpaid charges.
SelectionsImage Added Fine or Charge Balance: Enter the fine/charge range for which you want to send out notices. Note that this selection looks at individual charges rather than a patron's total balance. This means that someone with three 50¢ charges that total $1.50 won't receive a notice since each charge is under the $1.00 (if you set $1.00 as the minimum amount). Also, overdue items with fines not included in the selected amount won't be included in notices. | OptionsImage Added With the Email format, you can choose whether to send the notice to only Primary Emails or all emails on selected patrons' records. This allows you to notify both patrons and parents/guardians if necessary.
| Example Reports | View file |
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| name | Overdue Items or Unpaid Charges Notice (2 per page).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
2 Per Page format | | View file |
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| name | Overdue Items or Unpaid Charges Notice (4 per page).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
4 Per Page format | | View file |
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| name | Overdue Items or Unpaid Charges Notice (letters).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Letters format
| | Image Added Email format (example of an email sent to a patron) | | View file |
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| name | Overdue Items or Unpaid Charges Notice (mailing labels |
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| | View file |
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| name | Overdue Items and Unpaid Charges Notice Report (Email).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Email format | View file |
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| name | Overdue Items and Unpaid Charges Notice Report (Mailing Labels 3 Across).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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Mailing Labels 3 Across format | Content Block |
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| name | Overdue Items Notice |
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| id | 1668364488 |
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| The Overdue Items Notice report generates notices for patrons with items that are overdue. Overdue fine amounts, which become charges when the items are checked in, are shown as well. UsesLibrarians and teachers can run this report to get notices for students in a particular group or class who have overdue items. Consider creating some Saved Reports that automatically send out this report: - Set up some Saved Reports that periodically email these notices to staff for them to distribute in person or through mail. There are notice formats for students or parents.
- Set up a Saved Report that emails students or parents directly when they have overdue items.
SelectionsImage Removed | Note |
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This report now includes a Title selection. |
Options| Multiexcerpt include |
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| SpaceWithExcerpt | ALIB |
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| MultiExcerptName | Overdue Items and Unpaid Charges Notice Options |
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| PageWithExcerpt | ALIB:Alex S Reports |
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| View file |
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| name | Overdue Items Notice Report (2 Per Page).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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2 Per Page format | View file |
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| name | Overdue Items Notice Report (4 Per Page).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
4 Per Page format | View file |
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| name | Overdue Items Notice Report (Letters).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Letters format | View file |
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| name | Overdue Items Notice Report (Letters to Parents).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Letters to Parents format | View file |
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| name | Overdue Items Notice Report (Letters with Summary).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Letters with Summary format | View file |
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| name | Overdue Items Notice Report (Self Mailer).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Self Mailer format | View file |
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| name | Overdue Items Notice Report (Email).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Email format | View file |
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| name | Overdue Items Notice Report (Mailing Labels 3 Across).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Mailing Labels 3 Across format | Content Block |
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| name | Severely Overdue Items Notice |
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| id | 1668378486 |
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| The Severely Overdue Items Notice report generates notices for patrons with items that are severely overdue. Overdue fine amounts, which become charges when the items are checked in, are shown as well. Use the Patrons with items more than ___ Days Overdue selection to set the minimum number of days overdue. UsesLibrarians and teachers can run this report to get notices for students in a particular group or class who have severely overdue items. Consider creating some Saved Reports that automatically send out this report: - Set up some Saved Reports that periodically email these notices to staff for them to distribute in person or through mail. There are notice formats for students or parents.
- Set up a Saved Report that emails students or parents directly when they have severely overdue items.
SelectionsImage Removed | Note |
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This report now includes a Title selection. |
Options| Multiexcerpt include |
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| SpaceWithExcerpt | ALIB |
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| MultiExcerptName | Overdue Items and Unpaid Charges Notice Options |
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| PageWithExcerpt | ALIB:Alex S Reports |
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| View file |
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name | Severely Overdue Items Notice Report (2 Per Page| ).pdf | | page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
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2 Per Page format view-fileMailing Labels 3 Across format |
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| Content Block |
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| Severely | Overdue Items Notice | | id | 1668364488 |
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| Image Added Textbook Tracker Generates notices for patrons with items that are overdue | Expand |
|---|
| Overdue fine amounts, which become charges when the items are checked in, are shown as well. Use(s)Librarians and teachers can run this report to get notices for students in a particular group or class who have overdue items. Consider creating some Saved Reports that automatically send out this report: - Set up some Saved Reports that periodically email these notices to staff for them to distribute in person or through mail. There are notice formats for students or parents.
- Set up a Saved Report that emails students or parents directly when they have overdue items.
SelectionsImage Added | OptionsImage Added With the Email format, you can choose whether to send the notice to only Primary Emails or all emails on selected patrons' records. This allows you to notify both patrons and parents/guardians if necessary. | Example Reports | View file |
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| name | Overdue Items Notice (2 per page |
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|
| |
| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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4 Per Page format | View file |
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| name | Severely Overdue Items Notice Report (Letters).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Letters format | View file |
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| name | Severely Overdue Items Notice Report (Letters to Parents).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Letters to Parents format | View file |
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| name | Severely Overdue Items Notice Report (Letters with Summary).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Letters with Summary format | View file |
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| name | Severely Overdue Items Notice Report (Self Mailer).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Self Mailer format | View file |
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name | Severely Overdue Items Notice Report (Email| ).pdf | | page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
|
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| (4 per page).pdf | | page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
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Mailing Labels 3 Across format | | View file |
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| name | Overdue Items Notice (Letters with cover art).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Letters format
| | Image Added Email format (example of an email sent to a patron) | | View file |
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| name | Overdue Items Notice (mailing labels).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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|
Mailing Labels 3 Across format |
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| Content Block |
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| name | Unpaid Charges Notice |
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| id | 1668400641 |
|---|
| Unpaid Charges NoticeGenerates notices for patrons with charges, fines, and/or fees that haven't been paid yet  Image Added Textbook Tracker
| Expand |
|---|
| Charges include the end result of overdue fines, lost or damaged fees, and manually-charged amounts. Overdue fines accumulate until the item is returned. Use(s)Librarians and teachers can run this report to get notices for students in a particular group or class who have unpaid charges. Consider creating some Saved Reports that automatically send out this report: - Set up some Saved Reports that periodically email these notices to staff for them to distribute in person or through mail. There are notice formats for students or parents.
- Set up a Saved Report that emails students or parents directly when they have unpaid charges.
SelectionsImage Added | OptionsImage Added With the Email format, you can choose whether to send the notice to only Primary Emails or all emails on selected patrons' records. This allows you to notify both patrons and parents/guardians if necessary. | Note |
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Other Charges/ Fees includes lost and overdue charges, as well as things like damage/discarded fees. |
| Example Reports |
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| name | Unpaid Charges Notice |
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| id | 1668400641 |
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| The Unpaid Charges Notice report generates notices for patrons with charges that haven't been paid yet. Charges include the end result of overdue fines, lost or damaged fees, and manually-charged amounts. UsesLibrarians and teachers can run this report to get notices for students in a particular group or class who have unpaid charges. Consider creating some Saved Reports that automatically send out this report: - Set up some Saved Reports that periodically email these notices to staff for them to distribute in person or through mail. There are notice formats for students or parents.
- Set up a Saved Report that emails students or parents directly when they have unpaid charges.
SelectionsImage Removed | Note |
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This report now includes a Title selection. |
Options| Multiexcerpt include |
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| SpaceWithExcerpt | ALIB |
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| MultiExcerptName | Coming Due Items Notice Options |
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| PageWithExcerpt | ALIB:Alex S Reports |
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| View file |
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| name | Unpaid Charges Notice Report (2 Per Page).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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2 Per Page format | View file |
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| name | Unpaid Charges Notice Report (4 Per Page).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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4 Per Page format | View file |
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| name | Unpaid Charges Notice Report (Letters).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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Letters format | View file |
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| name | Unpaid Charges Notice Report (Letters to Parents).pdf |
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| page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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Letters to Parents format | View file |
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| name | Unpaid Charges Notice |
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| (2 per page).pdf | | page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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| | View file |
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| name | Unpaid Charges Notice |
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| 4 per page).pdf | | page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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| | View file |
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| name | Unpaid Charges Notice |
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| letters).pdf | | page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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| | Image Added Email format (example of an email sent to a patron) | | View file |
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| name | Unpaid Charges Notice |
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| (mailing labels).pdf | | page | Example Reports (PDFs) |
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| space | ALIB |
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| height | 250 |
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Mailing Labels 3 Across format |
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