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Summer break cleanup, anyone?
Myra posted on May 02, 2019
May 13, 2019 Alex KBI Graduate.png End-of-Year Procedures Before you can take a break with full satisfaction, you'll want to prep your library for the summer. We have some general recommendations on our blog https://www.goalexandria.com/librarian-end-of-school-year-checklist/, and we've revamped our End-of-Year Procedures article just for you.  Have you been following our release announcements? Here are a few things that might be useful this time of year.…
What have I read?
Myra posted on May 02, 2019
Tip for May 06, 2019 Do you have some voracious readers in your library? Maybe one or two of them have asked you to pick out books for them to read. Let’s use Darla as an example. I know she likes adventure, fantasy, and other teen reads. I recently read Anne of Green Gables for the first time—might that be the perfect book recommendation?—but how do I know she hasn't already read it? I could wrack my brain for a bunch of titles and present a stack of books to Darla next time she visits,…
Mobile inventory—Offline Mode
Myra posted on Apr 26, 2019
Tip for April 29, 2019 Inventory requires a lot of moving around. Do you want to be tied, literally, to your computer and scanner? Of course not. So let's go mobile! Alex S Offline Mobile.PNG So, what do you need to be a mobile inventorying super librarian? Alexandria 7 Offline Mode A smartphone A Bluetooth scanner connected to your phone A library collection with scannable barcodes A great attitude (Kidding! You can do this even if you aren't super happy about it.…
Fewer clicks—Bookmark that
Myra posted on Apr 19, 2019
Tip for April 22, 2019 The end of the school year is quickly approaching, and you're probably running a lot of reports. Want to take a few clicks out of your workflow? Here are a few tips. Alex S CirculationTabs Booksmarks.png Version 7 Bookmarks. Each module has its own webpage, so it has a URL you can bookmark. In Reports, drag the URL to your bookmarks bar to access it directly next time! Keyboard Shortcuts. In Circulation, use Command/Control+6 to open Reports in a new tab.…
Let's weed—Pulling discards during Inventory
Myra posted on Apr 12, 2019
Tip for April 15, 2019 Do you perform inventory? (Silly question.) Do you weed items? (Another silly question.) Do you do those things at the same time? You can. Alex S Utilities Checkout.png We talked recently about Spring cleaning—Weeding old items which gave you some methods to identify items to weed. You could pull those items separately, but since you'll be working in your stacks to do inventory anyway,…
All the things—Print Details
Myra posted on Apr 05, 2019
Tip for April 8, 2019 Anton comes in to the library to ask, "Do I have any overdue books?" So you pull up his information in Circulation and see that, yep, there are a few. Then you go to the Renewals tab and tell him the titles of the three books that are overdue. The next day, Anton comes back to you and hands you one book. "I forgot what the others are." So you tell him again.  The next day he returns the remaining books then asks how much he owes in overdue fines. He has $1 but he owes $2.…
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Genre explore—Search Strings and Explore Panes
Myra posted on Mar 29, 2019
Tip for April 1, 2019 Nope, it's not an April Fool's tip! During last month's Item Management Workshop, we took an in-depth look at the Item record fields and the tools to best manage them. Now, our Trainers want to give you some additional resources to show off your cataloging work. Alex S ExploreBuilder Genre.png Search Strings Did you know you can use a search string with any Explore button? For example,…
Get it done—more keyboard shortcuts
Myra posted on Mar 22, 2019
Tip for March 25, 2019 You may remember the Command Line Shortcuts tip from a few years ago. (Or maybe you don't—take a look, it's excellent.) That was followed up by Command Line Shortcuts—Advanced. Also a great read, but it wasn't complete. Here are a few more.  Alex S Circulation CommandHelp.png There are four types of keyboard shortcuts: Management shortcuts let you add, save, remove, or find records. Navigation shortcuts that let you move between modules.…
Update your Researcher pane!
Myra posted on Mar 15, 2019
Tip for March 18, 2019 Over the weekend we released Browse, a new patron interface for browsing your collection. How do you add Browse to your Researcher? You can add a button yourself and use our icon. Or... you can import our pane! Alex S ResearcherNew.png Import an Explore Pane Download this text file. Researcher Default Pane.txt Open your Explore Builder. From the actions menu (gear) choose Import Pane. Choose File and locate the downloaded text file.…
Set the terms—Autofill and Authority Control
Myra posted on Mar 08, 2019
Tip for March 11, 2019 You are adding a new patron. You start typing in their homeroom teacher, only to realize you can't remember how to spell it. "Zie" is as far as you've got. What's next? Authority Control has you covered. Alex S AuthorityControl.png There isn't a visual indication that an entry field is managed by Authority Control, but as you type... In version 6, type anything in the controlled field and it will pop up the list of terms. In version 7, type the first three letters,…
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