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Series Cleanup
Myra posted on Nov 09, 2018
Tip for 11.12.18 Are your series sorting correctly in Researcher? If not, here are a few fixes you can make to your title records. Alex S Tips Search Series.png Standardize the series name Search results are sorted first by series name and then by volume number. So if you have Magic Tree House and Magic Tree House Series, all of the Magic Tree House volumes will be listed before the Magic Tree House Series volumes. An easy fix here is to make the series the same for all titles.…
You're Suspended
Myra posted on Nov 02, 2018
Tip for 11.05.18 Can’t charge fines? Want to encourage patrons to return items on time anyway? Maybe suspending borrowing privileges will do the trick. Alex S Tips Preferences Policies.png In Alexandria, you can set a number of days for which borrowing privileges would be forfeited per day an item is overdue. While not for everyone, it is a thought for solving the age-old problem of motivating patrons to return items on time.…
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Styles!
Myra posted on Oct 26, 2018
Tip for 10.29.18 Did you know Alexandria version 7 has styles for Researcher interfaces? You can change the colors for Search, Scout, Slideshow, Status, Researcher, and Explore! Alex S Tips Status Account.png Go to Preferences > Researcher.  Select the module on the left. For this example, let’s look at Status. Change the Style dropdown menu to, for example, Mosaic. Save your change. Go to Patron Status to see the style! The Bubbly Ocean theme is only available for Scout, Slideshow,…
Importing MARC Records from a Vendor
Myra posted on Oct 19, 2018
Tip for 10.22.18 When you receive a file of item records from the vendor, importing those records into Alexandria doesn’t need to be complicated. Follow these steps for a painless import process. Alex S Import Items Quick Settings.jpg Best practices We highly recommend that you run imports when Alexandria is not busy. Large imports could slow down your system. This also makes it easier to track down any problems later on, as it isolates activity during that time.…
Save paper—Email Receipts
Myra posted on Sep 21, 2018
Tip for 10.15.18 Do you prefer your receipt printed or emailed to you? Ask your patrons! Alex S Tips Circulation MakePayment.png In version 6: There isn't a specific email field for receipts. But you can print (save) the receipt as a PDF and email that to the patron. In version 7: For any transaction, check the box to Email Receipt and/or Print Receipt. If your email http://support.companioncorp.com/display/ALEX/Email+Settings is set up,…
Personalized, Please—Variables in Letters
Myra posted on Sep 21, 2018
Tip for 10.08.18 You know you can use Letters to set standard text for reports and emails sent from Alexandria. You know you can change the default text per report under the Options tab. You know you can decide whom the emails are sent to, or for which patrons the report is reporting, in the Selections tab. But it’s still a generic message going to all of your patrons. Is there anything you can do to make it a little more personalized? Alex S Preferences Circulation Letters.png Absolutely!…
How much do I owe?
Myra posted on Sep 21, 2018
Tip for 10.01.18 "How much do I owe?" Thomas asks you at the circulation desk. How do you answer him? There are a few ways to find his account balance. First, scan his library card or enter his barcode in the command line to bring up his account in Circulation. Right there in the Current Patron pane, you'll see any charges he owes in red. In this example, you can see he owes $2.50—probably for overdue fines. Alex Circulation Chargestip.…
Help!—Support Center and Videos
Myra posted on Sep 21, 2018
Tip for 09.24.18 Finding yourself baffled as to how to perform a function in Alexandria or how to use a particular feature? Of course, you can always contact Alexandria Support 1.800.347.4942 or support@goalexandria.com mailto:support@goalexandria.com—but we also have online resources for you. SupportCenter.png Support Center You should already be familiar with our support documentation, but if not, now's a great time to check it out! Alexandria v7 Support Center: http://support.companioncorp.…
Damaged—Quick Command
Myra posted on Sep 14, 2018
Tip for 09.17.18 What do you do when George returns his book damaged? You don’t have to guess—he told you he spilled water on it. You just bookdropped it, so you have both George and his book current in Circulation. What do you do next to mark the item as damaged? It’s quite easy. From where you are, type DL in the command line and <enter> to bring up a list of Damage Codes with predefined notes and fines. You can select a specific reason, or "Custom Damage".</enter>…
Keep Track of Tabs
Myra posted on Aug 31, 2018
Tip for 09.04.18 Did you know there are some browser extensions you can use to make your tabs stand out? Tabs allow you to browse multiple pages in a single browser window. There is usually a setting in your browser to open new pages as new windows or new tabs, and you can usually move windows into each other to group tabs. Different browsers (Chrome, Safari, Firefox, Edge) use different methods to display tabs. The different browsers also allow extensions to spice-up your browsing experience.…


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