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Pull Up That Patron
Tip for January 28, 2019 When you're in Circulation and you need to find a patron fast, use the Lookup command. No, not the Lookup button — that is useful, but the L command will help you find your patron and make them current in fewer steps.  Alex S Circulation Lookup.png For example... In the command line, type L anderson <enter> to bring up a list of all patrons with the last name Anderson. From there you can tab to the list of results,</enter>…
Custom Slideshow Buttons
Tip for January 22, 2019 You know you can go to /slideshow to view a slideshow of items as determined by your settings in Preferences > Researcher > Slideshow. You know you can create an Explore button that links to your Slideshow. But did you now that you're not limited to a single slideshow? You can set up as many custom slideshows as you want, each with a specific URL. Alex S Slideshow Preview Professional.png Here's how: To get your primary Slideshow URL,…
Read Me—View Only Access
Tip for January 14, 2019 Has an administrator or principal asked for access to Alexandria to run reports or view patron data? What if you want to give them access, but you don’t want them to mess anything up? Easy. It’s all in Security. Alex S Preferences Security ReportingView.png Go to Patron Management and open a patron record, then look at the Security Group underneath their picture. The group to which this patron is assigned dictates what they can and cannot do in Alexandria.…
Tip for January 7, 2019 You know you can drag and drop image files from your desktop to Item Management to upload covert art.  You know you can go to the Actions menu to Browse for Item Picture.  (I hope you know these things.) But did you know that in version 7 you can also paste cover art directly in Item Management?  Alex S Items Main Title.jpg Here's how:  Select an image on your desktop or on the web, and copy it: Command-C for Mac, Control-C for Windows. In Item Management,…
Holiday Support—And DIY
Tip for December 10, 2018 We all need some time off, but we need to get work done too. So if you find yourself struggling with Alexandria during the holidays (any holiday), rest assured we are available to help you.  Give Support a call any time at 1-800-347-4942. Have you ever struggled with downtime? If you find yourself staring listlessly at the lack of books to shelve, you could instead take advantage of our other support resources to improve your Alexandria skills.…
As you like it—Import Headings
Tip for December 3, 2018 A few weeks ago, we looked at importing files from vendors—mostly MARC and MicroLIF. Tab-delimited records are a bit different because they always require some sort of field mapping, which is a way to match the columns in your import file with fields in Alexandria.  No one wants to set up Field Mapping http://support.companioncorp.com/display/ALEX/Import+Field+Mapping in every import,…
There for you—State Reports
Tip for 11.26.18 Did you know that Alexandria provides several state reports for your convenience? It's true!  Alex S Reports CollectionAnalysis.png Running state reports in v7 For librarians from Houston and Missouri, those annual reports are easy because Alexandria has done the work for you! For librarians from other states, you may find one of the other reports will work well for your own needs. From Tools, open Reports. Choose the Collection Analysis category.…
Tip for 11.19.18 If you're in a school library, the grade table is part of your Patron Preferences http://support.companioncorp.com/display/ALEX/Patron+Preferences#PatronPreferences-GradeTable. You can customize this table to match the grade levels (or educational years) in your school.  Go to Tools and open Preferences. Go to Patrons. Click on the Grade Table tab. Alex S Tips Prefs GradeTable.…
Series Cleanup
Tip for 11.12.18 Are your series sorting correctly in Researcher? If not, here are a few fixes you can make to your title records. Alex S Tips Search Series.png Standardize the series name Search results are sorted first by series name and then by volume number. So if you have Magic Tree House and Magic Tree House Series, all of the Magic Tree House volumes will be listed before the Magic Tree House Series volumes. An easy fix here is to make the series the same for all titles.…
You're Suspended
Tip for 11.05.18 Can’t charge fines? Want to encourage patrons to return items on time anyway? Maybe suspending borrowing privileges will do the trick. Alex S Tips Preferences Policies.png In Alexandria, you can set a number of days for which borrowing privileges would be forfeited per day an item is overdue. While not for everyone, it is a thought for solving the age-old problem of motivating patrons to return items on time.…


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