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Coming soon: Reports will be split up into 3 types—informational Reports, email Notices, and Labels! We’ll be sharing betas with our users in upcoming months.

Complete Labels List

Label NameLabel Description

Command Barcodes

List of scannable Circulation command barcodes that are commonly used

Copy Labels (3x10) 

Labels for item barcodes or envelope labels

Copy Labels (4x20)

Labels for study program identification or envelope labels

Copy Labels (5x10)

Spine labels

Copy Labels (5x10), Variable

Spine labels (change the number of rows and font size)

Copy Labels (8x6, Tall)

Labels for study program identification or spine labels

Copy Labels (8x6, Tall), Variable

Labels for study program identification or spine labels (change the number of rows and font size)

Copy Labels (8x6, Wide)

Wide and short spine labels

Copy Labels (8x6, Wide), Variable

Wide and short spine labels (change the number of rows and font size)

Damage Code Barcodes

List of scannable damage code barcodes

Library Cards (2x5)

Customizable library cards

Patron Barcode Labels (3x10)

Labels containing patron barcodes and other customizable patron information

Patron Labels (4x20)

Labels with customizable patron information
Patron Mailing Labels (3x10)Labels with patron addresses
Reservation LabelsLabels for items and equipment with reservations
Unused Barcodes

List of unused barcode ranges or barcode labels

Labels allows you customize and save barcode and spine labels for your items, as well as patron labels and library cards. 

Copies Labels Reports

Patrons Labels Reports


Labels contains a few different areas, including:

  • The top menu, which includes the Lock Icon, the to add a label, and the Actions menu. 
  • The records list on the left side, where you can sort/ filter labels.
  • The details pane, which shows the Add label, See scheduled labels, and Learn about labels buttons, until a label is selected, when it will show the details of the selected label. 

Actions Menu 


  • Duplicate. Duplicate the selected notice. 
  • Remove. Remove the selected notice. 
  • Run. Run the selected notice. 

Create new label

The label templates are listed by category on the left, with more description of the label on the right, and an example PDF (if the Preview option is toggled). 


The overview tab shows the Label Name, who created the report, any notes about the labels, as well as selections to Favorite, ShareSchedule, and Notify

Name. Enter or edit the name of the label here.

Created By. This information is automatically populated with the label creator's name and site ID code.

Notes. You can provide general usage notes about the label here (e.g. Label created for Marjorie - Run daily!).

Favorite. When this option is checked, the label is classified as a “favorite.” This is especially helpful if you find yourself creating the same labels regularly.

Share. Shares the labels across all sites (for accounts with multiple sites).

Schedule. Check this box to unlock the label scheduling capabilities. The Frequency dropdown menu allows you to specify how often you would like to create your labels. You can select Once, Daily, Weekly, Monthly, Yearly from this drop-down menu. Use the Around dropdown to choose a general time for your labels to run.

Notify. Check this box if you want to enable email notification, sent upon label completion.

  • Email Notification and Download Link To. In this field, provide the operator email addresses that Alexandria will use to send confirmation emails, a link to the Operation Summary, and a link to download the labels.
  • Email Notification To. In this field, provide the email addresses that Alexandria will use to send notification emails when the labels have finished printing and a link to the Operation Summary; you can provide more than one email address separated by commas.


The Selections tab is where you build the labels to suit your needs. If you find some of your labels lacking the necessary selection information, try checking the Show Additional box for more options. The settings in this tab vary per label.


Choose how to Format and Sort your labels in the Options tab.

Save to

Alexandria can save finished labels to an FTP server. These options allow you to specify the (secure) FTP server address and uername/password credentials.

Protocol. If you'd like a more secure transmission that hides the username/password and encrypts the file content, FTP can be secured with SSL/TLS (i.e. “ftps://”). Be aware that the name “Secure FTP” can be confusing because it refers to two completely different protocols: “SFTP” and “FTPS”. Whenever the term Secure FTP is used, it is necessary to specify whether the SSH-based or SSL-based file transfer protocol is meant. Alexandria supports FTPS; the SSL-based file transfer protocol.

Host. Enter the host name or IP address of the FTP server without the URL protocol. For example, Don't worry about including the URL protocol/scheme (e.g. “ftp://”) as this is automatically appended before the host name depending on your Protocol selection (above).

Port. While FTP typically runs over TCP port 21, FTPS (SSL/TLS) typically runs over port 21 or port 990. If you don't have permission to open multiple ports, both unencrypted FTP and encrypted FTPS will run over port 21.

Path. Enter the full path including directories and filename, such as /directory/subdirectory/filename.txt

Username and Password. Enter your FTP login credentials. If your FTP server is Provide a clear-text authentication and sign-in protocol in the form of a username and password. If your FTP server is configured to allow it, you can connect anonymously without having to enter anything