Add, view, duplicate, move, and modify the the items in your database.

To log in directly, add /items to the end of your Alexandria URL.


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Additional Changes to Items 

Copies Tab

See at a glance the copy's status and inventory + accession dates. We've added visual cues like green for Available and red if a copy hasn't been inventoried in a while. (If you're color blind, we've added a border to Available and the "green" status will have a border. Neutral will have a border but no color inside.)


No more checking each drop down for the search type you need. The categories match what is in each tab in Items Management.


Our SmartMarc® tool has been split into two different dialogs to help you differentiate between adding a new title and updating an existing title's MARC tags. 

SmartMARC® Title Assistant

Use: add a new title with MARC tags from the databases you search from.

Access : the plus symbol by the action menu or use keyboard shortcut (mac: ⌘ + A windows: Ctrl + A).

SmartMARC® Update

Use: update an existing title's MARC tags from the databases you search from.

Access: with the title you wish to update current, it's the first item in the action menu or use keyboard shortcut (mac: ⌘ + U windows: Ctrl + U).


We've combined all our statistics dialogs for items into two dialogs: one for Titles and another for Copies.

Title Statistics

Copy Statistics

See our Alexandria Makeover page for more information about the changes and improvements!

Items Management

Items Management is where you add, view, duplicate, move, and modify standard information about the items in your database.

  • Title Records contain general information about the item that is the same for every copy. This includes author, publisher, subjects, Lexile, and more. Each title can have one or more copies. 
  • Copy Records represent each individual copy of the title in your collection; each copy is assigned an individual barcode number.
  • Items may refer to either or both.

Supply only the information you need for title and copy records; this allows you to provide consistency in the content, look, and feel of your collection.

The title record subtabs enable you to input the most common information needed to catalog a title. If you're cataloging a book, you can find much of the information you'll need on the Publication tab. Because Items Management only offers the most recognizable of fields, you can also use the MARC View editor to take full advantage of the detail and flexibility of the MARC standard.

In Alexandria, items can be books, eBooks, music, movies, electronic resources, photographs, periodicals, filmstrips, newspapers, magazines, or any other form of media—essentially anything that circulates in your collection. The information stored in individual item records is cross-referenced by Researcher and is used in areas such as reports, utilities, exports, imports, inventory, and policies.

With Alexandria's Centralized Catalog, all libraries share title information, thus, every single library benefits from the changes you make. Depending on your security permissions, you are allowed to view and edit item records for every collection in your district.


The Items Management module consists of two distinct areas: the Records List on the left, and the Current Record pane on the right. Go to the Current Item pane to switch between Titles and Copies, then click the padlock to unlock the record for editing.