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Getting Started

Video Directory

Alexandria Basics


 V0701 - About Us

About Us (1:24) (info)

Welcome to our guided tour of Alexandria library automation. In this segment I will go over the qualifications of our company, and the extra benefits we offer.

Download  (16 MB)

 V0702 - Setup Options

Setup Options (2:26) (info)

Your setup, your way. Cloud-Hosted, Centralized Catalog, Distributed Union, Alexandria Controller, and Self-Hosted options.

Download  (28 MB)

 V0703 - The Patron Experience

The Patron Experience (2:03) (info)

Alexandria’s Researcher is a beautiful suite of interfaces that benefit patrons of all ages.

Download  (24 MB)

 V0704 - Build and Explore

Build and Explore (1:28) (info)

Alexandria lets you create the best experience for your patrons. With Explore Builder, you can tailor-fit your searches to your patrons’ needs.

Download  (18 MB)

 V0705 - Bulletin Boards

Bulletin Boards (2:01) (info)

Involve your teachers and students with Bulletin Boards to make your library the center of activity.

Download  (23 MB)

 V0706 - Circulation

Circulation (2:41) (info)

Librarians spend a lot of time with their library software; which is why we’ve combined advanced technology with a beautiful and innovative user interface, to give you the best possible experience.

Download  (31 MB)

 V0707 - Record Management

Record Management (2:15) (info)

It’s easy and fast to manage your item and patron records in Alexandria.

Download  (24 MB)

 V0708 - Reporting and Data Manipulation

Reporting and Data Manipulation (1:54) (info)

Alexandria’s reports are easy to set up, and any report can be scheduled to run automatically–whenever and however often you need it to.

Download  (20 MB)

 V0709 - Inventory

Inventory (1:29) (info)

It’s time to do inventory—let’s get started...

Download  (16 MB)

 V0799 - Conclusion

Conclusion (1:10) (info)

Librarians are important. Our goal is to enable you to do as much as you can for your library and your patrons.

Download  (13 MB)

Link

Technical Support


 V7007 - Advancing Patron Grades

Advancing Patron Grades (3:19) (info)

Learn how to Advance All Patron Grades and update patron policies afterwards.

Download (36 MB) | Script (PDF)

 V7611 - Authority Control

Authority Control (5:05) (info)

Authority Control in Alexandria gives you a simple way to maintain consistency in your bibliographic records. 

Download  (63 MB) | Script (PDF)

 V7012 - Custom Label Reports

Custom Label Reports (5:21) (info)

Set up the content and format of your label reports to print specialized labels for your patrons and items.

Download  (63 MB) | Script (PDF)

 V7022-1 - End-of-Year Procedures Part 1: Calendars & Due Dates

End-of-Year Procedures Part 1: Calendars & Due Dates (1:57) (info)

Part 1 of closing your library covers period due dates and hard due dates.

Download  (29 MB) | Script (PDF)

 V7022-2 - End-of-Year Procedures Part 2: Circulation & Lost Items

End-of-Year Procedures Part 2: Circulation & Lost Items (2:46) (info)

Part 2 of closing your library covers running circulation reports and removing lost/discarded items.

Download  (31 MB) | Script (PDF)

 V7022-3 - End-of-Year Procedures Part 3: Advancing Patron Grades

End-of-Year Procedures Part 3: Advancing Patron Grades (2:37) (info)

Part 3 of closing your library covers running circulation reports and removing lost/discarded items.

Download  (32 MB) | Script (PDF)

 V7022-4 - End-of-Year Procedures Part 4: Rebuilds & Backups

End-of-Year Procedures Part 4: Rebuilds & Backups (1:27) (info)

Part 4 of closing your library covers running a rebuild, backing up your data, and a conclusion.

Download  (17 MB) | Script (PDF)

 V7605 - Explore Builder

Explore Builder (6:44)  (info)

Customize your search interfaces with Explore Builder.

Download  (77 MB) | Script (PDF)

 V7005 - Filling Holds

Filling Holds (3:03) (info)

Learn how to place and fill holds in Alexandria.

Download  (32 MB) | Script (PDF)

 V7020 - Inventory Management

Inventory Management (9:20) (info)

Learn how to use Alexandria’s Inventory module to set up Sessions, perform inventory, and run end reports and utilities.

Download (106 MB) | Script (PDF)

 V7303 - Preferences: Calendars

Preferences: Calendars (2:50) (info)

The Calendars Preference in Alexandria lets you set up your own calendars to mark closed days and period due days, and assign certain calendars to patron policies. 

Download  (30 MB) | Script (PDF)

 V7315 - Preferences: Security

Preferences: Security (5:23) (info)

When you as an Administrator first start using Alexandria, and as you continue to add operators, or users, you will assign each operator a Security Group that dictates what they can and can not do.

Download  (60 MB) | Script (PDF)

 V7019 - Review Management

Review Management (4:54) (info)

Use the Review Management module to Approve and manage your patron reviews.

Download  (52 MB) | Script (PDF)

 V7001 - Search Strings

Search Strings (3:42) (info)

How do you do boolean searches in Alexandria Search? How would you set a Slideshow for books about China published in the last 2 years? The answer is Search Strings.

Download  (41 MB) | Script (PDF)

 V7004 - View Patron History

View Patron History (2:36) (info)

Choose to keep patron history so you can view history and statistics, or disable history for all patrons.

Download  (28 MB) | Script (PDF)

 V7015 - z39.50 Sets for Adding Titles

z39.50 Sets for Adding Titles (3:51) (info)

You can set up your own z39.50 sets for Title Assistant to access when performing a MARC Search.

Download  (42 MB) | Script (PDF)

Link

Researcher


 V3010 - Alexandria Researcher: Search with Scout

Alexandria Researcher: Search with Scout (1:50) (info)

Let’s learn how to search your library with Scout. 

Download  (20 MB) | Script (PDF)

 V3011 - Alexandria Researcher: Search with Alexandria

Alexandria Researcher: Search With Alexandria (3:46) (info)

Let’s learn how to Search your library catalog.

Download  (42 MB) | Script (PDF)

 V3012 - Alexandria Researcher: Filter Your Results

Alexandria Researcher: Filter Your Results (2:00) (info)

Narrow down your search results by using Search Filters. 

Download  (23 MB) | Script (PDF)

 V3013 - Alexandria Researcher: Create Your Own Lists

Alexandria Researcher: Create Your Own Lists (2:46) (info)

Alexandria Search and Explore let you add books to lists. 

Download  (31 MB) | Script (PDF)

 V3014 - Alexandria Researcher: Share Lists and Results

Alexandria Researcher: Share Lists and Results (1:41) (info)

When you find something great in Alexandria, you can share it.

Download  (20 MB) | Script (PDF)

 V3015 - Alexandria Researcher: Print Lists and Results

Alexandria Researcher: Print Lists and Results (1:03) (info)

Guess what? You can print your Alexandria list in Citation format.

Download  (12 MB) | Script (PDF)

Link

Quick Tips


 V6501-7 - Add a Title with MARC Search

Add a Title with MARC Search (1:31) (info)

Add an item fast in Title Assistant with MARC Search.

Download  (17 MB) | Script (PDF)

 V6503 - Add a Patron

Add a Patron (1:36) (info)

Add a patron manually through Patron Management.

Download  (18 MB) | Script (PDF)

 V6506 - Declare a Book Lost

Declare a Book Lost (1:05) (info)

A book is lost? You can declare it lost a few different ways.

Download  (12 MB) | Script (PDF)

 V6519-7 - View Item History

View Item History (1:07) (info)

Take a look at statistics for your title and copy records.

Download  (12 MB) | Script (PDF)

 V6520 - Set Up Policies and Exceptions

Set Up Policies and Exceptions (1:59) (info)

Policies are rules that control your patrons and items. (Tip of the Week 092914)

Download  (22 MB) | Script (PDF)

 V6522 - Place a Copy-Specific Hold

Place a Copy-Specific Hold (1:22) (info)

Place a hold on a specific copy of a title. (Tip of the Week 031615)

Download  (16 MB) | Script (PDF)

 V6523-7 - Schedule a Report

Schedule a Report (1:30) (info)

Learn how to schedule reports, and by extension utilities and exports.

Download  (19 MB) | Script (PDF)

 V6525 - Add Maps for Researcher

Add Maps for Researcher (1:22) (info)

Create maps to tie to call number ranges, so your patrons can find items in your library.

Download  (20 MB) | Script (PDF)

 V6530 - Set Up Extras Preferences: Baker & Taylor

Set up Extras Preferences: Baker & Taylor (2:07) (info)

Alexandria partners with Baker & Taylor, a leading supplier of books, multimedia, and digital information services for libraries and retailers. Learn how to set up your Extras Preferences.

Download  (26 MB) | Script (PDF)

 V6531 - Set Up Extras Preferences: Axis 360

Set up Extras Preferences: Axis 360 (2:36) (info)

 Alexandria is closely integrated with Baker & Taylor’s eBook system Axis 360. Learn how to set up your Extras Preferences.

Download  (30 MB) | Script (PDF)

 V6536 - Set Up Extras Preferences: Mackin

Set up Extras Preferences: Mackin (2:21) (info)

When you buy books with Mackin, and have the Mackin add-on, Alexandria will automatically import those records. Let’s look at setting up your Mackin preferences.

Download  (27 MB) | Script (PDF)

 V6537 - Set Up Extras Preferences: MackinVIA

Set up Extras Preferences: MackinVIA (2:22) (info)

Alexandria integrates with Mackin’s eBook system MackinVIA. Learn how to set up your Extras Preferences.

Download  (27 MB) | Script (PDF)

 V6540 - Set Up Extras Preferences: OverDrive

Set up Extras Preferences: OverDrive (3:09) (info)

Alexandria integrates with OverDrive Digital Distribution. Learn how to set up your Extras Preferences.

Download  (36 MB) | Script (PDF)

 V6550 - Import Patron Records

Import Patron Records (1:58) (info)

If you are preparing for the new year, and have a patron file to import into Alexandria… 

Download  (22 MB) | Script (PDF)

 V6551 - Clean Up Your Records with Patron Imports

Clean up Your Records with Patron Imports (2:44) (info)

Some students leave during the summer. Learn how to weed those records out using your patron import. 

Download  (30 MB) | Script (PDF)

 V6552 - Change Item Information

Change Item Information (1:29) (info)

To change information for multiple items all at once, use Utilities.

Download  (18 MB) | Script (PDF)

 V6553 - Change Patron Information

Change Patron Information (1:05) (info)

Use Utilities to change multiple patron records at once, for example when updating policies.

Download  (13 MB) | Script (PDF)

 V6554 - Export Item Information for Vendor Upload

Export Item Information for Vendor Upload (1:05) (info)

If you need to send your item information to a vendor for cleanup or analysis, you can use Exports.

Download (13 MB) | Script (PDF)

 V6555 - Export Patron Information in Tab-Delimited Format

Export Patron Information in Tab-Delimited Format (1:25) (info)

Use Exports to get a particular set of patron data for reporting or to open in a spreadsheet.

Download  (19 MB) | Script (PDF)

 V6556 - Update Expired Patron Cards

Update Expired Patron Cards (1:22) (info)

Do some of your patrons have cards that are expired or expiring soon? Use a utility to renew their cards.

Download  (17 MB) | Script (PDF)

 V6557 - Import New Copies from a Vendor

Import New Copies from a Vendor (1:41) (info)

Take a look at the recommended import settings for importing new copies from a vendor.

Download  (20 MB) | Script (PDF)

Link

Tip of the Week


 V1226 - Bulletin Boards


Bulletin Boards (3:30) (info)

Library announcements, book clubs, weekly trivia — do it all through Bulletin Boards.

Download (38.8 MB) | Script (PDF)

 V1227 - Add Credit to a Patron's Account


Add Credit to a Patron's Account (2:32) (info)

Add credits to a patron's account using the web librarian.

Download (26.8 MB) | Script (PDF)

 V1228 - Using Automatic Email Notifications

Using Automatic Email Notifications (2:33) (info)

Learn how to set up Automatic Email Notifications.

Download (27.6 MB) | Script (PDF)

 V1229 - Creating Themed Displays

Creating Themed Displays (2:39) (info)

Whether for new arrivals or themed for Halloween or Christmas, you can use Alexandria to keep track of items On Display.

Download (28.3 MB) | Script (PDF)

 V1230 - Adding Study Programs

Adding Study Programs (1:51) (info)

Do you use Study Programs? Did you know you can enter multiple Study Programs in your item records?

Download (19.9 MB) | Script (PDF)

 V1233 - New Copies? In Processing

New Copies? In Processing (1:22) (info)

Are you adding new copies to your collection before the items are available? Set their status to In Processing.

Download (15.5 MB) | Script (PDF)

 V1235 - Chromebooks in Your Library

Chromebooks in Your Library (3:49) (info)

It's easy to use Chromebooks with Alexandria.

Download (41.8 MB) | Script (PDF)

 V1236 - No More Fines! — Now What?

No More Fines! — Now What? (2:10) (info)

What kind of changes do you need to make to Alexandra to get ride of overdue fines for good?

Download (23.1 MB) | Script (PDF)

 V1238 - That Doesn't Belong Here! — Alert for Copies from Different Sites

That Doesn't Belong Here! — Alert for Copies from Different Sites (1:09) (info)

Set up a preference to alert you when an item is from another library.

Download (12.6 MB) | Script (PDF)

 V1239 - To Hold or Not to Hold

To Hold or Not to Hold (2:04) (info)

Are there some patrons you don't want placing holds? You can change their permissions.

Download (24.1 MB) | Script (PDF)

 V1240-7 - Export Patron Fines

Export Patron Fines (1:31) (info)

When you remove patrons from your database, their fines are removed as well. There is a way to make sure the fines follow the student!

Download (18.1 MB) | Script (PDF)

 V1241 - The Magic X

The Magic X (1:33) (info)

Use the X command to clear the current patron and item panes... and more.

Download (17.8 MB) | Script (PDF)

 V1451 - Adding a Note to the Transaction Log

Adding a Note to the Transaction Log (0:57) (info)

Keep track of activity using notes in the Transaction Log.

Download (10.6 MB) | Script (PDF)

 V1453 - Override Dates to the Rescue

Override Dates to the Rescue (1:54) (info)

Did you know you can specify dates other than today for check out, bookdrop, renewals, and inventory?

Download (21.3 MB) | Script (PDF)

 V1456 - Reset Patron Username and Password

Reset Patron Username and Password (2:05) (info)

Do you want to give your patrons more control over the security of their information? Reset their username and password.

Download (21.5 MB) | Script (PDF)

 V1457 - Disable Patron Card Expiration Dates

Disable Patron Card Expiration Dates (0:52) (info)

If you don't need your patron's cards to expire, you can Disable Card Expiration Dates.

Download (9.5 MB) | Script (PDF)

 V1458-7 - Return Statistics

Return Statistics (1:19) (info)

Have you ever wondered how often items are returned on time to your library?

Download (14 MB) | Script (PDF)

 V1459 - Reservation by Patron

Reservation by Patron (2:10) (info)

What happens when everyone, all at once, wants to place a reservation on a particular item?

Download (24.8 MB) | Script (PDF)

 V1460 - Easier Way to do Reservations with Dates

Easier Way to do Reservations with Dates (1:45) (info)

You can enter the beginning and ending dates for a reservation directly from the command line.

Download (18.8 MB) | Script (PDF)

 V1461 - Help! Alexandria Put My Item In Transit!

Help! Alexandria Put My Item In Transit! (1:50) (info)

A tip for Centralized Catalog Libraries.

Download (19.8 MB) | Script (PDF)

 V1462 - Equipment and Books — Out for Repair!

Equipment and Books — Out for Repair! (2:02) (info)

If you send books to the bindery or equipment to the repair shop, there is an easy way to keep track of those items with Alexandria.

Download (24.3 MB) | Script (PDF)

 V1463 - Uh Oh! Changing Sounds to Fit Your Style

Uh Oh! Changing Sounds to Fit Your Style (1:51) (info)

Customize Alexandria alert sounds!

Download (21.6 MB) | Script (PDF)

Link

Version Updates


 V0111 - What's new in Alexandria 7.18.6

What’s new in Alexandria 7.18.6 (5:10) (info)

It’s 7.18.6, and we’re talking Self-Service, Researcher, Offline, and Accessibility.

Download (118 MB) | Script (PDF)

 V0110 - What's new in Alexandria 7.18.2

What’s new in Alexandria 7.18.2 (2:40) (info)

Introducing Textbooks and Clever, changes to Archives, and more.

Download (91.5 MB) | Script (PDF)

 V0109 - What's new in Alexandria 7.17.12

What’s new in Alexandria 7.17.12 (3:43) (info)

Let’s take a look at Patron Status, Series cleanup, and more.

Download (91.5 MB) | Script (PDF)

 V0108 - What's new in Alexandria 7.17.11

What’s new in Alexandria 7.17.11 (4:07) (info)

Scout is official, there's a new Support Center, and a bunch more.

Download (82 MB) | Script (PDF)

 V0107 - What's new in Alexandria 7.17.8

What’s new in Alexandria 7.17.8 (4:24) (info)

Stay tuned for sneak peeks of Scout, Slideshow, MARC editors, and more!

Download (106 MB) | Script (PDF)

 V0106 - What's new in Alexandria 7.17.1

What’s new in Alexandria 7.17.1 (3:50) (info)

Updates to the Data folder and Union Sites, and fun stuff like putting your library logo in the Researcher, and the Send Email report!

Download  (46 MB) | Script (PDF)

 V0105 - What's new in Alexandria 7.16.3

What’s new in Alexandria 7.16.3 (7:37) (info)

Much anticipated features like Advanced Search, Item Management Editors, and improvements to Imports.

 V0104 - What's new in Alexandria 7.16.2

What’s new in Alexandria 7.16.2 (5:07) (info)

Wow! Have we got some great updates for you. We’re talking Holds, Money, Passwords, and more.

Download (58 MB) | Script (PDF)

 V0103 - What’s new in Alexandria 7.16.1

What’s new in Alexandria 7.16.1 (2:37) (info)

This summer’s release includes numerous subtle changes that we hope will improve the Alexandria experience for both you and your patrons.

Download  (30 MB) | Script (PDF)

 V0102 - What’s new in Alexandria 7.15.3

What’s new in Alexandria 7.15.3 (2:02) (info)

Pick Researcher Styles, email patron details, make a recent patron current, and more.

Download  (24 MB) | Script (PDF)



 V0101 - What's new in Alexandria 7.15.2

What’s new in Alexandria 7.15.2 (2:57) (info)

Standardize your terminology, put on a slideshow, customize label reports, and more.

Download  (34 MB) | Script (PDF)

 V0100 - Thinking of Switching?

Thinking of Switching? (7:19) (info)

Consider these changes before you switch to Alexandria version 7.

Download  (194 MB) | Script (PDF)

Link

Webinars


 Features & Tools Webinar

Features & Tools Webinar (57:40)

Learn more about Alexandria v7 Features and Tools with our certified trainers as your guide.
Please take a few minutes to let us know what you thought about the webinar. Take the survey!

Download (658.4 MB)

 Inventory Webinar

Inventory Webinar (60:15)

Learn about inventorying your library with our certified trainers as your guide.
Please take a few minutes to let us know what you thought about the webinar. Take the survey!

Download (1.3 GB)

 Back to School Webinar

Back to School with Alexandria (57:47)

Download (581.9 MB)

 Reports Webinar

Next Level Reporting Webinar (1:03:26)

Learn more about Alexandria Reports with our certified trainers as your guide.
Please take a few minutes to let us know what you thought about the webinar. Take the survey!

Download (533 MB)

 Search & Patrons Interface Webinar

Search and Patrons Interface (54:17)

Learn how to get the most out of Patron Status, Search, Scout, and other patron tools, with our certified trainers as your guide.

Please take a few minutes to let us know your thoughts about the webinar.

Download (542.6 MB)

 Explore Builder & Researcher Preferences Webinar

Explore Builder & Researcher Preferences (42:59)

Learn more about Alexandria Explore Builder and Researcher Preferences with our certified trainers as your guide.
Afterwards, please take a few minutes to let us know what you thought about it. Take the survey!

Download (375.9 MB)

 Bulletins, Maps, and Slideshow Webinar

Bulletins, Maps, and Slideshow Webinar (54:22)

Learn how to get the most out of Bulletins, Maps, and Slideshow with our certified trainers as your guide.
Afterwards, please take a few minutes to let us know your thoughts about the webinar.

Download (594 MB)

 Patrons Webinar

The Expert Guide to Managing Your Patrons (1:04:25)

In this webinar, we'll be taking a closer look at Patron Management and some of its related preferences and settings,
like Reports, Utilities, Preferences, and more.
Afterwards, please take a minute to let us know your thoughts about the webinar.

Link