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Maps

Maps Management

The Maps Management window allows you to construct simple guides that help patrons locate resources in your library. Each map is associated with a call number range and is typically comprised of written directions, optional notes, and illustrative floor plans of your library.

When a Maps record (i.e. image and/or description) corresponds with a particular call number range (e.g. 800 to 899), a Show Map link is available in your Researcher and Scout Search Details. This link will present the Map Description and Map Image associated with the item.

Add Maps for Researcher (1:22) (info)

Create maps to tie to call number ranges, so your patrons can find items in your library.

Download  (20 MB) | Script (PDF)

Navigation

The Maps Management window consists of two distinct areas:

  • Maps list. The left-hand side of the Maps Management is a list containing the names of your current user-created maps. Selecting (highlighting) a map from this list will display the contents of the record in the right-hand side of the window.
  • Maps pane. The larger, right-hand portion of the Maps Management window consists of the Map pane where the contents of the selected map record are displayed—in full—allowing you to modify their information or remove them completely.


Maps Pane

Below the top of the Current Map pane are fields which contain general information about your map. Maps are required to have either an image and/or description.

  • Call Number Range. Enter the call number range that you would like associated with this map.

  • Map Note. If desired, you can provide optional, private notes for operators and librarians that are shown here, but nowhere else. For example, you can leave a note describing the appropriate usage for the map. Notes are for operator use only and will not be visible to patrons.

  • Map Image. You are allowed to display one image per map; this field exhibits the image attached using the Browse for Map Image selection (documented above). Any image larger than 480 pixels high will be proportionally scaled to fit our specifications (e.g. an 800 x 600 pixel image would be resized to 640 x 480). Either a Map Image or Map Description is required in order to Save a map.

  • Map Description (shown with map image). If you want to add additional text with rules or hints on locating items, click on the Description tab. Use the Description and Notes fields to include any additional information that you desire (e.g. “This is a map for call number range 000-299”).

Actions Menu
  • Add Map. This creates a new, blank (unlocked for further editing) map in the Map pane of the Maps Management window.

  • Duplicate Map. This selection allows you to make a copy of the currently highlighted (i.e. selected) map.
  • Remove Map. Removes the currently highlighted (i.e. selected) map. Once saved, you can't restore deleted maps, so be careful!

  • Browse for Map Picture. This selection opens a standard browser explorer window, allowing you to guide Alexandria to the location of your locally saved image. This image will be applied to and displayed for the indicated Call Number Range. You can use nearly any image format (e.g. JPEGs, GIFs, PNGs, or BMPs) supported by your browser. Although they can be larger (or smaller), the optimal size for map pictures should be no larger than 960 pixels wide by 480 pixels high; if your image is larger, it will automatically be resized to fit our size specifications.

  • Remove Map Picture. This removes the map picture for the currently highlighted (i.e. selected) map. Once saved, you can't restore deleted map images, so be careful!

View Maps

Map descriptions and/or images are accessible from Researcher or Scout search details when an item falls within a corresponding call number range. Additional information, such as written directions, can be provided in the Map Description field and appear with the map image. Notes are for operator use only and will not be visible to patrons. Maps are required to have either an image and/or description.

Researcher

Go to Researcher and search for an item. If a map is available for your copy's call number range, a Show Map link will appear in the search details control bar and the Copies tab.


Here is an example of the window that appears when you select Show Map from the Show Copy Information window.


Scout

If a map is available for your copy's call number range, a Show Map button appears at the bottom of Scout's Item Details. When clicked, the associated library map appears in a roll-down; press OK to dismiss it.