Site Record List
The Sites management window consists of a similar two-panel layout found in many of Alexandria’s main management windows.
Site Records list
The left-hand side of Sites Management belongs to the Site Records list, which is used for selecting the site you wish to modify and other related tools. This section is only appears for Centralized Catalog catalogs.
Site Record List
In a Centralized Catalog, the Site Records list, where all of the sites in your union are listed, is on the left-hand side of the window. The site in bold at the top of the Site Records List is your union site record. If you have a single site license, this will be your only site record. Select a site here to view the site data in the Current Record pane to the right.
Image Removed Search. If you have a lot of sites to sort through, search for a specific site.
Image Removed Refresh. Click here to refresh your licenses/registration. If any sites are incorrectly registered, you will need to Re-Register site before refreshing your license.
Union Site Record
The site in bold at the top of the Site Records List is your union site record. The default library name and address is set by your registration information. If you have a single site license, this will be your only record. |
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What is the difference between a Union Site Record and a Site Code? (Centralized Catalog)If you manage multiple collections in a Centralized Catalog environment, a site Code is embedded in Patron and Item records to allow an operator to quickly differentiate data belonging to one collection over another. All Centralized Catalogs have a Union Site Record within the list of Site Codes when logging into Alexandria or Textbook Tracker as administrator. A Union Site Record is a special purpose site that does not operate like a normal site. Any items assigned to it may only be checked out by System Patrons (Barcodes 1-100). It is used by Alexandria and Textbook Tracker in two ways: - As a place to assign Patron or Items records that do not have a designated site.
- Defining Preference default settings; when a new site is created the Preference settings from the Union Site are copied to the new site.
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Current Site Record pane
The larger, right-hand portion of the Sites management window consists of the Current Site Record pane where the currently selected site record is displayed, in full, along with associated tools in the Actions menu that help perform operations on said record.
Current Site Record
The site at the top of the Site Records List is your union site record. If you have a single site license, this will be your only site record.
Image Added Search. If you have a lot of sites to sort through, you can search for specific site codesThe right section of Sites Management is dedicated to the current site record, which displays full details for the site selected from the Site Records List pane on the left.
Image ModifiedLock/Unlock. Click the padlock to unlock the record for editing.
Image Modified Actions
Remove Site. Permanently delete the selected site..
- Site Record Counts.
View site record data. Example- This report runs a quick list of all of your sites with some basic record numbers. Note that this report does NOT run through Operations and it does NOT generate a pdf. The report opens in a new html tab with html output.
- Refresh registration. Click here to refresh your licenses/registration. If any sites are incorrectly registered, you will need to Re-Register site before refreshing your license.
- Site Identifiers. This option is only used by Alexandria customer support.
Re-Register Site. - Re-register site.
- Update registration information for any incorrectly registered site.
Image Removed Operations Management. Go to Operations Management to view and download your finished reports.
Image Removed Support. Having trouble? This will open support documentation for this topic in another tab.
Site Record Settings
Administrator Name
Enter the name of the current site's administrator or head librarian here. This name will be added to the bottom of form letters.
Enter the site address, city, state, postal code, and country for the library. This data is used for return addresses on patron notices, for information shown on the Researcher Workstation, and is included in emails sent to COMPanion's Customer Support team. It is also used as the default information when creating a new patron who doesn't have city, state, postal code, or country information specified.
- Remove site. Permanently delete the selected site.
- Site Identifiers. This option is only used by Alexandria customer support.
Current Site Record
Site Name
Site names are determined by your registration and cannot be changed manually. Please contact the COMPanion Sales department at (800)-347-6439 if you need to change your site names.
Site
Site ID Code
This is used to tag various record types, including Patrons and Items. Other areas affected by the Site ID Code include Orders, Budgets, Vendors, Subscriptions, Routes, Maps, and Bulletins.
Site ID Codes are used in several ways:
- To identify the collection for which a copy belongs.
- To identify the site for which a patron belongs.
- To determine whether a book-droppped copy was returned to the correct location or if it needs to be placed in transit and returned to the owning library.
- To determine copy availability at particular locations when placing holds and reservations.
- To filter a patron's Researcher search results to display only a particular collection (or group of collections) for which they are interested.
The Site ID Code cannot use any special characters.
Site
NameNotice
Any text you enter in this field will be displayed when you click on the Site Information link in your Alexandria Researcher and the topnav Site Info in Librarian. Describe your library hours (e.g. 9:00 a.m. - 6:00 p.m. Monday through Friday) with any combination of numbers and hours. Other information like special hours or holidays can also be included. If you decide to leave this field blank, the text “Library Hours Not Specified” will appear in the Site Information section of Researcher.
- Site Contact. Enter the name of the current site's administrator or head librarian here. This name will be added to the bottom of form letters.
- Contact Title.
Site names are determined by your registration and cannot be changed manually. Please contact the COMPanion Sales department at (800)-347-6439 if you need to change your site names.
Administrator Title
- The site administrator's title. For example, Librarian, Director of Media, Library Specialist, or Teacher. This title can also be included on form letters.
Telephone
Provide the telephone number for the site's main desk or office.
Email
- Email. This is the site's email address, which is used as the return mail address for overdue notices and other email messages sent by Alexandria. To guarantee that your email notifications are being sent, please check the list of requirements located under your Email settings. You must enter a valid email address to use most email services, including COMPanion's Customer Support services.
Fax
- Phone / Fax. Provide the telephone number for the site's main desk or office. If applicable, enter the site's fax number.
Researcher Notice
Any text you enter in this field will be displayed when you click on the Site Information link in your Alexandria Researcher. Describe your library hours (e.g. 9:00 a.m. - 6:00 p.m. Monday through Friday) with any combination of numbers and hours. If you decide to leave this field blank, the text “Library Hours Not Specified” will appear in the Site Information section of your Researcher Workstation.
Notes
- Address. Enter the site address, city, state, postal code, and country for the library. This data is used for return addresses on patron notices, for information shown on the Researcher Workstation, and is included in emails sent to COMPanion's Customer Support team. It is also used as the default information when creating a new patron who doesn't have city, state, postal code, or country information specified.
- Site Record Notes. An optional notes field where you can provide any supplementary information about your managed sites.