These preferences allow you to manage (i.e. add, edit, or remove) a list of operator-defined condition codes. The order that condition codes are arranged here is how they will appear in the Condition Codes Circulation window roll down; therefore, as . As a rule of thumb, it is generally best to list codes in the order of best to worst condition. Although a condition code may only be (up to) four characters long, their descriptions may be much longer. Every copy condition, with the exception of Unknown, can be removed and renamed.

Condition codes can be applied to a specific copy from the Condition field in the Copy Info subtab of Copies tab of the Items Management window. They can also be assigned from the Circulation window if you have a current item and perform the Change Condition Mode “CL” command.

If the Display Copy Condition box in your User Interaction preferences is checked, the copy’s condition is displayed in the Current Item pane of the Circulation window and the Alexandria Researcher.

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Settings

You are allowed to perform one of the following actions: Add, Remove, or Edit.

• Default Condition. This drop-down menu allows you to select Select the default copy Condition condition for newly added copy records; the . The program default is Unknown.

• Add. Click this button to open the Add Condition Code roll-down, which allows you to create and save a new copy condition Code. You can specify the condition short code (remember, only code. Enter a code (up to four characters long), Description description (e.g. “Replace this item, not usable”), and supply additional Notes notes (e.g. “Use this status for an item which is in poor, but usable condition”) pertaining to for the new condition code.

• Remove. Click this button button to remove a selected (i.e. highlighted) condition code. Every copy condition, with the exception of Unknown, can be removed. A confirmation dialog will appear asking if you are sure you would like to remove the condition code; click Yes to continue or No to cancel. When Remove the selected condition code. When a condition code that has been applied to a copy is later deleted, that copy's code will default revert to the default Unknown condition.

• Edit. Opens the Edit Condition Code roll-down, which allows you to make changes to an existing condition code. You can modify the existing condition short Code (remember, only four characters long), Description, and change existing Notes pertaining to the condition code. Every copy condition, with the exception of Unknown, can be renamed. A copy whose condition code has been modified or renamed from this roll-down will retain the previous copy condition code designation and just assimilate the new name.

• Make changes to the code, description and/or notes for the selected condition code. 

These preferences allow you to manage (i.e. add, edit, or remove) a list of operator-defined damage codes. Although damage Damage codes may only can be ( up to ) eleven four characters long, but their descriptions may can be much longer. Damage codes can be assigned from the Circulation window if you have both a current patron and current item and perform the Damage Codes “DL” command. Any Damage Codes applied to a specific copy will appear in the Copy Notes field and subtab of the Items management window.

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Settings

You are allowed to perform one of the following actions: Add, Remove, or Edit.

• Add. Click this button to open the Add Damage Code dialog, which allows you to create Create and save a new copy damage Codecode. You can specify the damage short code (remember, only eleven characters longup to four characters), Description description (e.g. “Pencil Marks”), and Fine Fee (e.g. “$2.50”) amount associated with the new damage code.

• Remove. Click this button to remove a selected (i.e. highlighted) Remove the selected damage code.

• Edit. Opens the Edit Damage Code roll-down, which allows you make Make changes to an existing damage code. You can modify the existing damage short Code short code (remember, eleven characters long), Description, and adjust the current Fine amount associated with the damage code.

• , including the code, description, and fee amount.