Special Reports

Content Layer

id	1438060951

Content Column

id	1438060982

Content Block

id	1438060966

Note
Prior to 20.12, this category was called System.

_{Tools > Reports > Special}

Content Block

name	Command Barcodes
id	1438060935

Command Barcodes

Generates a list of scannable Circulation command barcodes that are commonly used

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title	More information

Use(s)

Print the sheet and attach it to your desk. Then you can easily scan whichever command whenever you need it.

Selections

Options

Example Reports

View file

name	Command Barcodes Report (Standard).pdf
page	Example Reports (PDFs)
space	ALIB
height	250

Standard format

View file

name	Command Barcodes Report (Detailed).pdf
page	Example Reports (PDFs)
space	ALIB
height	250

Detailed format

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Content Block

name	Damage Code Barcodes
id	1438066266

Damage Code Barcodes

Generates a list of scannable damage code barcodes

^{Textbook Tracker}

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title	More information

Use(s)

Print the sheet and store it near your desk. Pull it out and scan the appropriate barcodes when you need to record damage for items.

Selections

Damage Code Barcodes report Selections tab

Example Report

View file
name Damage Code Barcodes Report.pdf
page Example Reports (PDFs)
space ALIB
height 250

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Content Block

name	Item Policies
id	1438070590

Item Policies

^{Textbook Tracker}

Generates a list of all item policies in your system

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title	More information

Use(s)

Administrators can use this report to see item policies that currently exist. Running a report for this information—rather than just viewing it in Alexandria—makes things like audits easier, especially when there are a lot of policies.

Selections

Example Report

View file

name	Item Policies Report.pdf
page	Example Reports (PDFs)
space	ALIB
height	250

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Content Block

name	Manual Checkout Sheet
id	1438480442

Manual Checkout Sheet

^{Textbook Tracker}

Generates a printable checkout sheet to record patron and item information

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title	More information

Use(s)

Print a few checkout sheets and keep them near your desk. If your internet or Alexandria system ever go down, pull out a sheet and have patrons fill it in to check out items. Then you can enter the data from the sheet into Alexandria when everything's working again.

Selections

Manual Checkout Sheet report Selections tab

Example Report

View file

name	Manual Checkout Sheet Report.pdf
page	Example Reports (PDFs)
space	ALIB
height	250

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Content Block

name	Operator Summary
id	1438574718

Operator Summary

^{Textbook Tracker}

Generates a list of all patrons who are considered operators (0 - District Administrator, 1 - Librarian Administrator, 2 - Librarian, or 3 - Staff)

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title	More information

Use(s)

This list is a helpful reference when making security group changes or creating email groups.

Selections

Operator Summary report Selections tab

Options

Operator Summary report Options tab

Example Report

View file
name Operator Summary Report.pdf
page Example Reports (PDFs)
space ALIB
height 250

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Content Block

name	Patron Policies
id	1438600871

Patron Policies

^{Textbook Tracker}

Generates a list of all patron policies in your system

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title	More information

Use(s)

Administrators can use this report to see patron policies that currently exist. Running a report for this information—rather than just viewing it in Alexandria—makes things like audits easier, especially when there are a lot of policies.

Selections

Patron Policies report Selections tab

Example Report

View file

name	Patron Policies Report.pdf
page	Example Reports (PDFs)
space	ALIB
height	250

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Content Block

name	Patron SIF Updates
id	1438683720

Note
COMPanion will be discontinuing SIF support as of version Alex 22.1 in Summer 2022. Contact our Sales Team to learn more about GG4L!

Patron SIF Updates

^{Textbook Tracker}

Generates a list of patron names, barcodes, RefIds, and the last time they were updated via SIF

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title	More information

Use(s)

Run this report to troubleshoot problems when setting up SIF.

Check for duplicated patron records or other issues by running this report before and after synchronization. Sort by last name to make checking for duplicates easier.

Selections

Patron SIF Updates report Selections tab

Options

Patron SIF Updates report Options tab

Example Report

View file

name	Patron SIF Updates Report.pdf
page	Example Reports (PDFs)
space	ALIB
height	250

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Content Block

name	Policy Exceptions
id	1438700150

Policy Exceptions

^{Textbook Tracker}

Generates a list of all policy exceptions in your system

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title	More information

Use(s)

Administrators can use this report to see policy exceptions that currently exist. Running a report for this information—rather than just viewing it in Alexandria—makes things like audits easier, especially when there are a lot of exceptions.

Selections

Policy Exceptions report Selections tab

Example Report

View file

name	Policy Exceptions Report.pdf
page	Example Reports (PDFs)
space	ALIB
height	250

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Content Block

name	Subscriptions Information
id	1002115219

Subscriptions Information

Generates a list of library subscriptions and varying amounts of information, depending on the chosen format

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title	More information

Use(s)

See which subscriptions have expired or stopped by changing the Subscription Status dropdown menu selection to Inactive. Then you can decide whether to renew or remove those subscriptions.

See your current subscriptions by changing the Subscription Status dropdown menu selection to Active. Then you'll know what you already have before signing up for more subscriptions.

Selections

Subscriptions Information report Selections tab

Options

Subscriptions Information report Options tab

Example Reports

View file

name	Subscriptions Information Report (1 Line).pdf
page	Example Reports (PDFs)
space	ALIB
height	250

1 Line format

View file

name	Subscriptions Information Report (Complete).pdf
page	Example Reports (PDFs)
space	ALIB
height	250

Complete format

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Content Block

name	System Analysis
id	1002160470

System Analysis

^{Textbook Tracker}

Generates a basic overview of a system's registration, configuration, and records

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title	More information

Use(s)

The information in this report is useful to have when troubleshooting and working with Customer Support.

Selections

Example Report

View file

name	System Analysis Report.pdf
page	Example Reports (PDFs)
space	ALIB
height	250

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Content Block

name	Union Site Copies
id	1002248772

Note
This report is only available to those with a Centralized Catalog.

Union Site Copies

Generates a list of copies that are currently assigned to the Union Site

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title	More information

Use(s)

Copy records that are imported with a non-existent or invalid site code will be assigned to the Union Site. Run this report after item imports to identify any records improperly assigned during a flawed import. Then run a Change Copy Site utility to assign those copies to the appropriate site.

Selections

Union Site Copies report Selections tab

Copies added: Enter a date range or relative date.

Options

Example Report

View file

name	Union Site Copies Report (1 Line).pdf
page	Example Reports (PDFs)
space	ALIB
height	250

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Content Block

name	Union Site Patrons
id	1002269974

Note
This report is only available to those with a Centralized Catalog.

Union Site Patrons

Generates a list of all patrons currently assigned to the Union Site

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title	More information

Patron records that are imported with a non-existent or invalid site code will be assigned to the Union Site.

Use(s)

Run this report after patron imports to identify any records improperly assigned during a flawed import. Then run a Move Patrons to Site utility to assign those patrons to the appropriate site.

Selections

Union Site Patrons report Selections tab

Options

Union Site Patrons report Options tab

Example Report

View file

name	Union Site Patrons Report.pdf
page	Example Reports (PDFs)
space	ALIB
height	250

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Content Block

name	Unused Barcodes
id	1002290921

Unused Barcodes

^{Image Removed Textbook Image Added Textbook Tracker}

Generates a list of unused barcode ranges or barcode labels

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title	More information

The labels for this report are formatted for 3x10 (1" x 2 5/8") label sheets, such as COMPanion's V0055 Blank Barcode Labels.

The output is limited to 1000 lines or 3000 labels.

Use(s)

If you're getting new items and need to know which barcode ranges are available to use, run this report with the Range Information format.

If you receive new items that don't have assigned barcodes yet, run this report with the Barcode Labels (3x10) format to generate and print some unused barcodes. Then, simply scan the unused barcodes as you enter new copy records.

Use the Barcode List format to get a list of each individual unused barcode (within the specified range). With this, you can cross them out as you use them.

Selections

Options: Range Information and Barcode List Formats

Unused Barcodes report Range Information Options tab

Item or Patron Barcode Range. Enter a start and end value to find all unused barcodes within the search parameters.

Alphanumeric Barcode Leader. If the barcode range being searched has a leader, enter it here. For instance, if all the searchable barcodes begin with BI2C, and the numeric parameters to be searched include 5000 through 500000 then the range is actually BI2C5000 through BI2C500000. Only values which are between 5000 and 500000 but begin with BI2C (e.g. BI2C5000-BI2C500000) that are unused will be returned.

Look for ranges of 'XXXX' or more unused barcodes. Specify how many barcodes are necessary to include on the list. Values can be between 1 and 100,000.

Options: Barcode Labels (3x10) Format

Item or Patron Barcode Range. Searches either Items or Patrons for unused Barcodes within a range.

Alphanumeric Barcode Leader. Allows the librarian to prepend all found barcodes with an alphanumeric character or characters.

Labels to Skip. Skips a certain number of labels from the top before beginning printing. Useful if you're using a sheet of labels in which you've already begun printing. Applies to the first page only.

Limit Report to. This limits the number of barcodes to be found. The maximum number of labels that can be found is 3,000.

Label Copies. Allows you to make multiple copies of the same barcode.

Example Reports

View file

name	Unused Barcodes Report (Range Information).pdf
page	Example Reports (PDFs)
space	ALIB
height	250

Range Information format

View file

name	Unused Barcodes Report (Barcode Labels 3x10).pdf
page	Example Reports (PDFs)
space	ALIB
height	250

Barcode Labels (3x10) format

View file

name	Unused Barcodes Report (Barcode List).pdf
page	Example Reports (PDFs)
space	ALIB
height	250

Barcode List format

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Key

Command Barcodes

Use(s)

Selections

Options

Example Reports

Damage Code Barcodes

Use(s)

Selections

Example Report

View filenameDamage Code Barcodes Report.pdfpageExample Reports (PDFs)spaceALIBheight250

Item Policies

Use(s)

Selections

Example Report

Manual Checkout Sheet

Use(s)

Selections

Example Report

Operator Summary

Use(s)

Selections

Options

Example Report

View filenameOperator Summary Report.pdfpageExample Reports (PDFs)spaceALIBheight250

Patron Policies

Use(s)

Selections

Example Report

Patron SIF Updates

Use(s)

Selections

Options

Example Report

Policy Exceptions

Use(s)

Selections

Example Report

Subscriptions Information

Use(s)

Selections

Options

Example Reports

System Analysis

Use(s)

Selections

Example Report

Union Site Copies

Use(s)

Selections

Options

Example Report

Union Site Patrons

Use(s)

Selections

Options

Example Report

Unused Barcodes

Use(s)

Selections

Options: Range Information and Barcode List Formats

Options: Barcode Labels (3x10) Format

Example Reports

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View file
name Damage Code Barcodes Report.pdf
page Example Reports (PDFs)
space ALIB
height 250

View file
name Operator Summary Report.pdf
page Example Reports (PDFs)
space ALIB
height 250