Tag View

This is where you can add, edit, or remove MARC tags, indicators, and subfield data. Click the padlock icon to unlock the record for editing.

• Add. Opens the editor to add a new subject tag:
  • 600 - Subject Added Entry - Personal Name
  • 610 - Subject Added Entry - Corporate Name
  • 611 - Subject Added Entry - Meeting Name
  • 630 - Subject Added Entry - Uniform Title
  • 650 - Subject Main Subject
  • 651 - Subject Added Entry - Geographic Name

Select an item to enable these controls:

• Edit. Open the editor for the selected tag.
  

• Remove. Delete the selected tag.
  

• Arrows. Use the up and down arrows to change the order of the MARC record in the list.
  
  • You can re-order records within the same tag numbers. For example, 650 tags can be moved higher or lower than another 650 tag, but they can't be moved under 651 tags.
    

Keyboard Shortcuts

• Use the arrows on your keyboard to select the tag above or below the one you've selected.

• <double-click> or <enter> to open the editor.

• <delete> to remove the tag.
  

Editor

The tag editor allows you to add, edit, or remove tags, indicators, and subfield information. Select a field to edit it, or click New Subfield to add a new one. When you're done, click OK to go back to tag view.

Keyboard Shortcuts

• <Alt+Enter> creates a new subfield.

• <Esc> cancels the changes you've made and returns to the tag view.
  

• <Enter> OK’s the changes you've made in the editor and returns to the tag view.

This subtab provides a way to group items into custom categories specific to your location. Category groupings make it easier to access related items in your collection.

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Terms Settings

When you add text to the categories in this window, patrons can search the text and find items in your collection. For example, you can create groups in the Curriculum Term column for a particular teacher's class. You can then catalog the books for that class with that Curriculum Term value. When students search the curriculum group, the search results will display all books required for that teacher's class.

• Bibliographic Term. Used to create bibliographies of interest to patrons. An item may belong to several different bibliographic categories. Bibliography data is saved in the MARC tag 653_a. This is also called an Index Term - Uncontrolled by the Library of Congress and is shown as that in the MARC View editor.
  
  
• Curriculum Term. Contains curriculum information for a title. For example, items that Mrs. Andres is using in her Geography 212 class can include curriculum categories such as “Geography 212” and “Mrs. Andres”. From an Alexandria Researcher, students can search for items by teacher or course name. Reports can be sorted by “curriculum”. The curriculum code data is stored in the MARC tag 658_a. This is also called a Index Term - Curriculum Objective by the Library of Congress and is shown as that in the MARC View editor.

• Interest Term. Contains information regarding the item's intended audience. Be consistent in how you enter the values in this field and be sure your patrons know what values to search for (e.g. if you enter “8th grade” as an interest category, be sure your patrons know to enter “8th grade” rather than “Eighth Grade”)[1]. Interest level data is saved in MARC tag 521_a[2]. This is also called a Target Audience Note by the Library of Congress and is shown as that in the MARC View editor.

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The Summary section allows you to input title summaries either manually or from information provided from the MARC record.

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The Other subtab handles SIP2 magnetic medium settings and the ability to add, remove, or edit URLs attached to the title record. Links appear in the Results Details of the Alexandria Researcher when an item is found through a search. Your patrons can click on attachments to view or launch them from Results Details.

SIP2 Options

Generic Medium Type

Use this drop-down menu to select the title record's medium type. If you already have a medium type specified from the primary information section of the Items Management window, the Generic Medium Type field will automatically try to match them by making an educated guess.

Magnetic Medium

Use this checkbox to indicate if the medium of this item is magnetic to prevent your security hardware from erasing the data contained within.

If the medium you have selected is usually a magnetic medium (e.g. a VHS tape or cassette tape), then the Magnetic Medium checkbox will automatically be checked. However, this can be further customized depending on the title. For example, if you have a medium type of Video Tape, and you’re applying it to a reel-to-reel film, you can uncheck the Magnetic Medium box because it can’t be demagnetized going through an automated desensitization security device.

Links

Add links to an online version of the item or other related information. For those who are MARC-savvy, links are stored in the 856 tag with _y being the link description and _u being the URL. Use the buttons at the bottom of the screen to add, remove, edit, or rearrange URLs in the list.

Select a link and then use the arrows to move it up or down within the list. Order matters! We recommend listing them in order of most to least relevant, because only the first link in the list will be displayed in Researcher search results, but you can, click View Links to see the rest of them.

Add

Enter the complete URL (e.g. https://www.goalexandria.com/) and a link description (e.g. COMPanion Support Center) so your patrons know where it goes. You can make sure your link works by clicking Test, which will open the destination in a new tab. If it doesn't work, check the URL and try again, or click Cancel.

Remove

Select the URL you would like to remove from the Links list and click Remove.

Edit

Select the URL you would like to modify from the Links list and click Edit. 

The Programs subtab contains all of the study programs associated with this title. Selecting a study program from the the list will display its associated settings on the right. You may add multiple study programs for each title record, including programs of the same type. 

Study Program Settings

Select the study program you would like to add; doing so will create a new 521 or 526 MARC tag for the current title record.

Accelerated Reader

• Interest Level
• Reading Level
• Reading Points
• Test Number

Reading Counts

• Interest Level
• Reading Level
• Reading Points 
• Test Number
  
  

Fountas and Pinnel

• Interest Level

Guided Reading

• Interest Level
  
  

Lexile

• Lexile Score. For more information on how to use this field and the From Title Match checkbox, please see Assigning An Item Lexile. 
• Lexile Code. For more information on how to use this field and the From Title Match checkbox, please see Assigning An Item Lexile. 
• From Title Match. When you run the Import Lexiles utility, you can choose to be either very strict and match only by ISBN or you can allow it to match on title, author, and publisher if there isn’t an ISBN match. When the utility performs the less strict matching, it will mark the From Title Match checkbox so that librarians can later verify the Lexile measurement. 
  
  

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Examples of Study Programs in MARC 21 format:

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