Import Electronic Resources
File Type
If your eBook records are from a vendor, we recommend using a MicroLIF or MARC file. Use tab-delimited instead if you're importing records from a spreadsheet or want to catalog a list of webpage or PDF links.
Import eBooks or Electronic Resources
- Go to Tools > Import > Items.
- From the Imports pane, click Choose File to open a finder/explorer window.
- On your computer, locate the file you want to import, and then click Open.
- Make the appropriate selections on the Settings tab:
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title | Settings tab Selections |
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Image Added |
You have a spreadsheet containing basic title information such as the name of the resource and it’s URL. You want to add this to Alexandria so that it is searchable without having to hand enter each record.
Image Removed
Image Removed
Tab-delimited must include Copy Barcode
Copy settings are ignored.
Title Update Matching. This setting is ignored in this case.
- Always add at least one Copy.
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This should be unchecked in this case. Adding title records only- N/A. Copy settings are ignored.
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Before Importing
Archive Before Import. Typically you will want to ensure this option is checked to perform an archive before proceeding with the import. This is optional when running multiple files in succession where a single archive is sufficient, and you already have created one. An archive allows you an immediate restore option, to be used as a last resort, in the event you find a significant error with the import data or settings.Before ImportingBarcode Handling |
This setting is ignored in this case. Adding title records only
This option should be checked
This should be unchecked in this case. Adding title records only.
Title Options
Default
- Make the appropriate selections on the Options > Titles tab:
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title | Options > Titles tab Selections |
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Image Added Title Data Defaults |
most appropriate item
your library. Either select the default policy for
, select
these
,
the
number
and should be left unchecked in this case
Copy Options
Site. This setting is ignored in this case. Adding title records only. Copy settings are ignored.
Only Import Copies with This Copy Location. This setting is ignored in this case. Adding title records only. Copy settings are ignored.
Copy Shelving. This setting is ignored in this case. Adding title records only. Copy settings are ignored.
Funding Source. This setting is ignored in this case. Adding title records only. Copy settings are ignored.
Vendor. This setting is ignored in this case. Adding title records only. Copy settings are ignored.
Policy / Use Call Number Policy Mapping. This setting is ignored in this case. Adding title records only. Copy settings are ignored.
Set New Copies as ‘In Processing'. This setting is ignored in this case. Adding title records only. Copy settings are ignored.
Copy Location. This setting is ignored in this case. Adding title records only. Copy settings are ignored.
Only Import Copies with Site Code. This setting is ignored in this case. Adding title records only. Copy settings are ignored.
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Copy settings will be ignored, so there's no need to make any selections on the Options > Copy tab. |
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- Click Run at the bottom of the Import interface to queue the selected import.