This is used to add new Title Records. Import Data for copy related fields is ignored. This is valid for Tab Delimited and MARC import data. For each import record, only Title fields are examined so that only new Title Records are added. Import Data for copy related fields is ignored.
Reject Import File: If the import file is a Tab Delimited file and there is "Title" field in the import header this is an error and the import terminated with "Title Field required in import records. Import Cancelled." The import is cancelled.
Ignore Rules Barcode Handling; Title Update Matching Rules, and Copy Data Options.
Record Error Logging: Added Title must have a valid Title of one or more characters (at 245a) "missing Title data, import record ignored." is logged in the Summary and the imported record is ignored.
Title Import Options are honored. A new Title is created for every import file record with valid Title Data.
The Summary file ends with:
Title Records Exmained xxxx
Title Records Updated xxxx
Title Records Ignored xxxx
Content Block
name
Import Electronic Resources
id
751356519
Scenario -
Import Electronic Resources
You have a spreadsheet containing basic title information such as the name of the resource and it’s URL. You want to add this to Alexandria so that it is searchable without having to hand enter each record.
File Type
If your eBook records are from a vendor, we recommend using a MicroLIF or MARC file. Use tab-delimited instead if you're importing records from a spreadsheet or want to catalog a list of webpage or PDF links.
Import eBooks or Electronic Resources
Go to Tools > Import > Items.
From the Imports pane, click Choose File to open a finder/explorer window.
On your computer, locate the file you want to import, and then click Open.
Make the appropriate selections on the Settings tab:
Expand
title
Settings tab Selections
Image Added
Supported Data Formats
Tab-delimited must include Copy Barcode
Import Settings
Add Titles. Selected. Adding title records only.
Always add at least one Copy. N/A. Copy settings are ignored.
Title Update Matching. N/A. This setting is
ignored in this case.Always add at least one Copy. This should be unchecked in this case. Adding title records only. Copy settings are
ignored.
Image Removed
Before Importing
Skip First Record if Field Mapping. This option should be checked if you have included a header row in your spreadsheet. Leave it unchecked if there is no header row identifying the column contents.
Barcode Handling
Starting Item Barcode.
This setting is ignored in this case. Adding title records only.
N/A. Copy settings are ignored.
Reassign Only Duplicate Barcodes.
This option should be checked
N/A. Copy settings are ignored.
Remove Leading Alpha Characters.
This should be unchecked in this case. Adding title records only
N/A. Copy settings are ignored.
Make the appropriate selections on the Options > Titles tab:
Expand
title
Options > Titles tab Selections
Image Added
Title
Options
Data Defaults
Default
Title Policy / Use Call Number Policy Mapping. Select
the most appropriate item policy for your library. Either select
the
default
policy for any new titles, which would be the eBook or
, select
electronic resource policy for your library. Or, turn on Use Call Number Policy Mappingto let the system determine
these
policies based on call number
,
; only use this selection if Policy Mapping has been configured AND your file contains
the
call
number
numbers.
Replace MARC Records on Title Match. N/A. This setting is ignored
and should be left unchecked in this case.
Image Removed
; leave it unchecked.
Note
Copy settings will be ignored, so there's no need to make any selections on the Options > Copy tab.
Click Run at the bottom of the Import interface to queue the selected import.
Tip
See the eBooks section for more information on adding these to your catalog
Copy Options
Site. This setting is ignored in this case. Adding title records only. Copy settings are ignored.
Only Import Copies with This Copy Location. This setting is ignored in this case. Adding title records only. Copy settings are ignored.
Copy Shelving. This setting is ignored in this case. Adding title records only. Copy settings are ignored.
Funding Source. This setting is ignored in this case. Adding title records only. Copy settings are ignored.
Vendor. This setting is ignored in this case. Adding title records only. Copy settings are ignored.
Policy / Use Call Number Policy Mapping. This setting is ignored in this case. Adding title records only. Copy settings are ignored.
Set New Copies as ‘In Processing'. This setting is ignored in this case. Adding title records only. Copy settings are ignored.
Copy Location. This setting is ignored in this case. Adding title records only. Copy settings are ignored.
Only Import Copies with Site Code. This setting is ignored in this case. Adding title records only. Copy settings are ignored