Welcome to Inventory Management

The end-of-year inventory procedure doesn't have to be long and painful; the Inventory Management window helps make it easy!

The Inventory Management window was designed to simplify the inventory process by providing you with convenient access to all of the reporting and utility tools needed to analyze and organize your collection.

Performing inventory on your collection can be a lengthy process. Once you have begun an inventory, Alexandria will regularly save all of the information entered until you are finished; we call this an inventory “session”. You can stop or pause your session at any time and when you resume, Alexandria will be ready for you to begin again where you left off.

If you're running a Centralized Catalog configuration where each collection is physically housed at a different location, each site is required to perform their own, independent inventory. A single-site configuration can perform inventory in one large or several smaller inventory sessions depending on their needs.

Navigation

To access Alexandria's Inventory Management mode, type “/inventory” at the end of your Alexandria login URL.

The Navigation module is separated into sections or tabs:

• Sessions. Where you set up the number of sessions needed for your inventory.
• Inventory. Where you’ll scan the assets in your collection for each session.
• Exceptions. Examine any “unexpected” events that occurred during a session.
• Review. Prepare and process reports detailing the items inventoried during each session for each site.
• Complete. Run the utilities used to complete each session.