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Sites
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You are not allowed to duplicate or add additional sites with a single site license. You must be registered for multiple sites in order to use Centralized Catalog—a special configuration of Alexandria. Please contact COMPanion’s sales department at (800)-347-6439 if you would like to upgrade to a Centralized Catalog license and increase your site limit.
What is Site Management?
If you manage a single site collection, you will only ever have information for your one site in the Sites management window; we call this the Union Site Record. However, Alexandria also has the ability to mange multiple collections stored within a single database; we call this a Centralized Catalog. In a Centralized Catalog environment, an operator must be able to quickly differentiate data belonging to one collection over another. In order to achieve this, our software embeds Patron and Item records with something we call a Site Code. All Centralized Catalogs have a Union Site Record within the list of Site Codes when logging into Alexandria as administrator. Typically the Union Site Record will be labeled as the school or district name that was registered with Alexandria.
Difference Between a Union Site Record & a Site Code
This information is only applicable to organizations who utilize a Centralized Catalog for Alexandria. If you are on a single site license then your site is the Union Site Record.
A Union Site Record is a special purpose site, it does not operate like a normal site. It will not appear as a selection in Reseacher and any items assigned to it may only be checked out by System Patrons (Barcodes 1-100). It is used by Alexandria in two ways:
- As a place to assign Patron or Items records that do not have a designated site.
- Defining Preference default settings; when a new site is created the Preference settings from the Union Site are copied to the new site.
Site ID Codes are used by Alexandria in several ways:
- To identify the collection for which a copy belongs.
- To identify the site for which a patron belongs.
- To determine whether a book-droppped copy was returned to the correct location or if it needs to be placed in transit and returned to the owning library.
- To determine copy availability at particular locations when placing holds and reservations.
- To filter a patron's Researcher search results to display only a particular collection (or group of collections) for which they are interested.
- Other areas affected by Sites management include Subscriptions, Routes, Maps, and Bulletins.
