They don't know how to map it correctly to update their records in a way that allows them to search on the individual programs and values correctly. They usually import it wrong and then wonder why it doesn't work in /search. With complete MARC or MicroLIF records provided by a vendor or data services company, they usually don't have problems - the problems are with the do it yourself types.
You can use an import to update study program information for titles already in your collection. But before you get started, read these articles to understand how it all works:
You probably wont have any trouble importing MARC or MicroLIF records provided to you by a vendor or data services company, but importing your own data may be a bit more complicated. Alexandria will use the import header to match the imported data to the correct fields. If your import file does not have a header, however, you will need to map your fields. This is crucial to ensuring that your data is imported correctly.
The following examples show how study program information is is imported to update your MARC records.
You probably wont have any trouble importing MARC or MicroLIF records provided to you by a vendor or data services company, but importing your own files may be a bit more complicated.
Set Up the Import File
Set Up the Import
In the imports module, select Items from the categories pane.
In the Imports pane, click Choose File.
Locate the import file on your computer and click Open.
If your import file does not have a header, click Field Mapping.
In the Settings tab, choose the following settings:
Import Settings: Add or Update Titles
Title Update Matching: ISBN or LCCN
Vendor supplied records should contain accurate ISBNs, which make it a reliable identifier for title matching.
Skip First Record if Field Mapping: Check this option if your import file includes a header row, or leave unchecked if there is not.
Barcode Handling: Select Reassign Only Duplicate Barcodes
Go to the Options tab and the Title subtab. Then choose the following options:
Title Policy: Choose a default policy for any new items.
Use Call Number Policy Mapping: Leave unchecked.
Replace MARC Records on Title Match. Leave unchecked so any title record being updated is not inadvertently replaced!
To update an existing record, format your import file as follows:
ISBN<tab>title<tab>Fountas and Pinnell value<enter>
0689500297 The Grey King 6.2
Field Mapping
New MARC Tag
521_a6.2_bFountas and Pinnell^
Tip
title
The program name does not need to be in the import file.
Alexandria automatically adds the program name to subfield _b when the Fountas and Pinnell import mapping option is set or it detects a field mapping header.