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Items
Items Management
Items Management is where you add, view, duplicate, move, and modify standard information about the items in your database.
- Title Records contain general information about the item that is the same for every copy. This includes author, publisher, subjects, Lexile, and more. Each title can have one or more copies.
- Copy Records represent each individual copy of the title in your collection; each copy is assigned an individual barcode number.
- Items may refer to either or both.
In Alexandria, items can be books, eBooks, music, movies, electronic resources, photographs, periodicals, filmstrips, newspapers, magazines, or any other form of media—essentially anything that circulates in your collection. The information stored in individual item records is cross-referenced by Researcher and is used in areas such as reports, utilities, exports, imports, inventory, and policies.
With Alexandria's Centralized Catalog, all libraries share title information, thus, every single library benefits from the changes you make. Depending on your security permissions, you are allowed to view and edit item records for every collection in your district.
Navigation
The Items Management module consists of two distinct areas: the Records List on the left, and the Current Record pane on the right. Navigate between the Items subtabs (Publication, Copies, Subjects, Terms, Notes, Other, and Programs), and click the padlock in the right corner to unlock the record for editing.