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Titles Catalog Utilities

Last Updated: $action.dateFormatter.formatDateTime($content.getLastModificationDate())


Tools > Utilities > Titles > Catalog

These utilities are meant for simple and straightforward MARC record changes. For more complex situations, we recommend using data cleanup services or manually modifying records in Alexandria or via a text editor.

Add a MARC Tag

Adds a specific MARC tag to selected titles

Use(s)

If an author or series name is commonly misspelled, you can add another MARC tag with the misspelling. That way, the title will still show up in Researcher results even if the search criteria are misspelled.

Selections
Options

Add Tag_Subfield (e.g. 700_a): Specify the tag and subfield to be added; both are required.

Value to Add: Specify the value to be added. It will be added exactly as entered.

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Change a MARC Tag

Changes a specific MARC tag for selected titles

Use(s)

Run this utility to change your series titles. For example, if you wanted to change a series title from "The Hunger Games trilogy" to "The Hunger Games," you would enter these options before running the utility:

  • Change Tag_Subfield: 830_a
  • From: The Hunger Games trilogy
  • To: The Hunger Games

Check out our Cataloging Series and Serials article for more information on series and why it's important to standardize them.

Selections
Options

Change Tag_Subfield (e.g. 700_a): Specify the tag and subfield you want to change; both are required.

From: Enter the current value in the specified tag, which must match exactly. If this value is left blank, no changes will occur. Entering a value of * (asterisk) allows the tag to change no matter what the actual value is.

To: Enter the new value for the specified tag. 

Look for From value anywhere in tag: When enabled, a match is made if the field being changed contains the value anywhere in it and then only that value will be updated. For example, if www.amazon.com/amazon is in the tag being changed and you run the utility with "amazon" as the From value and "barnesandnoble" as the To value, the result would be www.barnesandnoble.com/barnesandnoble.

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Change Series Volume

Makes series volumes uniform and easy to sort by converting the volume number to a padded three digit number and adding a prefix (for example, "bk1" would be converted to "Book 001")

Check out our Cataloging Series and Serials article for more information on series volumes and why it's important to catalog them correctly.

Use(s)

Run this utility to standardize all of your series' volumes, which will make it easier for patrons to find what they're looking for in Researcher. Here's an example of how you could run this utility to standardize the volume numbers of your Harry Potter series:

  • Selections – Titles in the Series: Harry Potter
  • Options – Add Volume Prefix: HP
  • Results: HP 001, HP 002, HP 003, etc.
Selections
Options

Add Volume Prefix: Specify the prefix you would like to add before the volume number. If you leave the this field blank, no prefix will be added. Numbers, letters, and standard symbols are accepted.

Data Conversions

How will your old volume numberings convert? Here are some before and after examples using the prefix "Book." Examples that don't convert well are in pink, and the ones that don't change are in blue.

BeforeAfter

Book 1

Book 001

V. 1

Book 001

12

Book 012

100

Book 100

one

Book 001

b1

Book 001

Vol. # twenty

Book 020

Vol 1234

Book 1234

v#1

Book 001

# 1

Book 001

twenty-two

twenty-two

bookonebookone

s1b2

Book 012

1.2

Book 012

01-02

Book 102

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Create Genre MARC Tag

Creates a 655_a tag using information in any existing 650_v tag for selected titles

Researcher uses the 655_a tag to display and search by genre, so it's important to have genres listed there. The 650_v tag is sometimes used for genre but is considered outdated.

Use(s)

Run this utility if you have imported new MARC records that only list the genre in the 650_v tag. 

Selections

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Fix Series

Looks at the series title and volume in 490_a and 490_v and copies those values to 830_a and 830_v for records without an existing 830 tag

Alexandria uses the 830 tag for series searches in Researcher, so it's important for your series information to be in that tag.

Check out our Cataloging Series and Serials article for more information on the series tag and how to catalog it properly.

Use(s)

Run this utility if you have imported new MARC records with series information in the 490 tag instead of the 830 tag.

Selections

There aren't any selections or options, so it will run on all of your titles.

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Remove a MARC Tag

Removes a specific MARC tag from selected titles

Selections
Options

Remove Tag_Subfield: Specify the tag and—optionally—a subfield to remove. If you only specify a tag, everything in that tag will be removed instead of just one subfield.

Matching: Choose whether or not to specify a specific value to remove. Only tags and subfields that match it exactly will be removed. This field is not case sensitive.

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Switch a MARC Tag

Switches a specified MARC tag with another specified MARC tag for selected titles

Individual subfields can't be switched, only the entire tag. Any tags that are invalid for the new tag specified will be removed during validation.

Selections
Options

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