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Patrons Reports

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Patrons Reports

Tools > Reports > Patrons


**all reports showing "grade" will be changed to "level" in .3; column widths will be defined

Report NameWhat does it do?
Information
Operator SummaryGenerates a list of all patrons who are considered operators
Patron Alert Notes
Patron Category Notes
Patron Contact Notes
Patron Counts
Patron Credit Details
Patron General Notes
Patron Information
Account
Account Status Summary
Expired Patrons
Patrons with No Email
Patrons with No Picture
Suspended Patrons
Labels
Patrons Barcode Labels (3x10)
Patron Labels (4x20)
Patron Mailing Labels (3x10)

Forms

Library Cards (2x5)
Patron Desk Reference
Reviews
Review Analysis
Usage
Library Usage Summary
Patron Monthly Usage
Patron Monthly Usage Detailed
Top Borrowing Patrons
Lexile
Patron Lexile
Patron Lexile Graph
SIF
Patron SIF Updates
Email
Send Email

Information

Tools > Reports > Patrons > Information

All of these reports are for Librarian/Admin use only.


Selections

Patrons with a Status of: select for patrons with a particular status

Patrons with a Security Group: select for patrons belonging to a certain security group

Patrons with a Policy of: select for patrons belonging to a certain policy (choose multiple policies by using the Include or Exclude options)

Patrons from: select for patrons belonging to a specific Location or 2nd Location range

Patrons in Grade: select for patrons belonging to a grade range

Patrons added: select for patrons who were added within a certain date range (MM/DD/YYYY)

Patrons with Last Name (Additional Selection): select for patrons with a specific last name 

Patrons in Barcode Range (Additional Selection): select for patrons who fall within a barcode range

Patrons with Barcodes (Additional Selection): select for specific patron barcodes (separate by semi-colons??)

Options

Sort by: choose how you would like the report to be sorted (first name, last name, barcode, patron #, policy, grade, location, 2nd location)

Patron Name Format: choose whether to have patron full names or first names and last initials to show up on the report









Reports

**will be updated in .4 (allow Sort by Site and sort by Security Group)

Purpose

Generates a list of all patrons who are considered operators. Everyone in a security group with a level of 0 (District Administrator), 1 (Librarian Administrator), 2 (Librarian), or 3 (Staff) will be included. This list could be a helpful reference when making security group changes, creating email groups, or making decisions in meetings. 

Example

**may have Detailed option added?

Purpose

Generates a list of patron alert notes based on the selections you make. Alert notes make the librarian aware of special circumstances surrounding the patron and automatically pop up in the Circulation module anytime the patron's barcode is entered.

Example

**may have Detailed option added?

Purpose

Generates a list of current patron category notes based on the selections you make. Categorical notes could be used for special reading programs, at-risk students, special education students, gifted students, library contest students, or any other groups that you find useful.

Example

**may have Detailed option added?

Purpose

Generates a list of current patron contact notes based on the selections you make.

Example

**will be updated in .3 (Sort by = Total by + different wording in report itself); will be MOVED to Statistics category

Purpose

Run this report if you'd like to know how many patrons belong to the group(s) you select.

Another Option

Total by: all, policy, grade, location, or second location ("All" is the default and results in only one count being listed. If you choose a totaling option other than "All," an option to Page Break on Major Sort appears, which ?)

Examples

Totaled by "All" (default)

Totaled by "Policy"

**will be updated in .3 (adjusted alignment)

Purpose

Generates a list of current patron credit based on the selections you make. Patron credit is a way to accept payment greater than a fine amount and add the rest as credit to the patron's account. 

Another Selection

Credit Balance: enter the balance range you would like to narrow down your report results to

Example

 

Purpose

Generates a list of current patron general notes based on the selections you make. General notes can include any additional comments about a patron.

Example

 may add Detailed format option?

**will be updated (fixed 1 Line and Detailed formatting)

Purpose

Creates a list of patron information based on the selections you make.

Another Option

Format1 Line: single information lines that include name, grade, barcode, patron #, policy, and location
Detailed: information sections that include name, address, barcode, status, accession, card expiration date, last use, policy, additional contact, patron #, location, second location, site, gender, grade, and Lexile (showing patron pictures is optional)

Examples

1 Line

Detailed

Detailed (with patron pictures)

Account Reports

Tools > Reports > Patrons > Account

General Selections

Patrons with a Status of: select for patrons with a particular status

Patrons with a Security Group: select for patrons belonging to a certain security group

Patrons with a Policy of: select for patrons belonging to a certain policy (choose multiple policies by using the Include or Exclude options)

Patrons from: select for patrons belonging to a specific Location or 2nd Location range

Patrons in Grade: select for patrons belonging to a grade range

Patrons added: select for patrons who were added within a certain date range (MM/DD/YYYY)

Patrons with Last Name (Additional Selection): select for patrons with a specific last name 

Patrons in Barcode Range (Additional Selection): select for patrons who fall within a barcode range

Patrons with Barcodes (Additional Selection): select for specific patron barcodes (separate by semi-colons??)


General Options

add option screenshot of Patrons with No Email when it's updated


Account Status Summary

**may be updated (name and format?)

Purpose

Creates a full breakdown of the current state of patrons' accounts for the selections you make. This includes an account balance, payments, charges, credits, loaned items, lost items, overdues, holds, and reservations (similar to a Patron Details quick report in the Circulation module).

Additional Option

Limit to patrons that have transactions: if unchecked, patrons without balances, payments, charges, credits, loaned items, lost items, overdues, holds, or reservations will be included

Example

Expired Patrons

**will be updated (fixed 1 Line and Detailed formatting)

Purpose

Creates a list of patrons with the status of inactive based on the selections you make.

Additional Option

Format1 Line: single information lines that include name, grade, barcode, patron #, policy, and location
Detailed: information sections that include name, address, barcode, status, accession, card expiration date, last use, policy, additional contact, patron #, location, second location, site, gender, grade, and Lexile (showing patron pictures is optional)

Examples

1 Line

Detailed

Detailed (with patron pictures)

Patrons with No Email

**will be updated (fixed 1 Line formatting)

Purpose

Generates a list of patrons without a listed email address based on the selections you make.

Example

Patrons with No Picture

**will be updated (fixed 1 Line formatting)

Purpose

Generates a list of patrons without a picture based on the selections you make.

Example

Suspended Patrons

Purpose

Generates a list of suspended patrons and/or generates letters for notifying patrons and parents of the suspension.

Additional Option

Format


1 Line: list of suspended patrons with their name, policy, barcode, start date, and end date
Letter: contains patron name, location, second location, address, start date, end date, and customizable letter text
Letter to Parents: contains parent name, parent address, patron name, patron location, start date, end date, and customizable letter text
Self Mailer: contains patron name, address, location, start date, end date, customizable letter text, and a folding line for an envelope

Examples

1 Line

Letter

Letter to Parents

Self Mailer

**may be updated (name and format?)

Purpose

Creates a full breakdown of the current state of patrons' accounts for the selections you make. This includes an account balance, payments, charges, credits, loaned items, lost items, overdues, holds, and reservations (similar to a Patron Details quick report in the Circulation module).

Additional Option

Limit to patrons that have transactions: if unchecked, patrons without balances, payments, charges, credits, loaned items, lost items, overdues, holds, or reservations will be included

Example

**will be updated (fixed 1 Line and Detailed formatting)

Purpose

Creates a list of patrons with the status of inactive based on the selections you make.

Additional Option

Format1 Line: single information lines that include name, grade, barcode, patron #, policy, and location
Detailed: information sections that include name, address, barcode, status, accession, card expiration date, last use, policy, additional contact, patron #, location, second location, site, gender, grade, and Lexile (showing patron pictures is optional)

Examples

1 Line

Detailed

Detailed (with patron pictures)

**will be updated (fixed 1 Line formatting)

Purpose

Generates a list of patrons without a listed email address based on the selections you make.

Example

**will be updated (fixed 1 Line formatting)

Purpose

Generates a list of patrons without a picture based on the selections you make.

Example

Purpose

Generates a list of suspended patrons and/or generates letters for notifying patrons and parents of the suspension.

Additional Option

Format


1 Line: list of suspended patrons with their name, policy, barcode, start date, and end date
Letter: contains patron name, location, second location, address, start date, end date, and customizable letter text
Letter to Parents: contains parent name, parent address, patron name, patron location, start date, end date, and customizable letter text
Self Mailer: contains patron name, address, location, start date, end date, customizable letter text, and a folding line for an envelope

Examples

1 Line

Letter

Letter to Parents

Self Mailer

Labels - may be moved to its own category with Patron subcategory??

Tools > Reports > Patrons > Labels

Are you making your own library cards

Dimensions in the report names refer to how many labels will fit on each printed label page (i.e. 3x10 means there will be three columns and ten rows for a total of thirty labels on one page).

Below you will find general information on selections and options applicable to most of the Labels reports. Then there's a comprehensive list of all reports found within this subcategory. When you click on a report's name, it will expand to show its purpose, more selections and options specific to that report, and a PDF example.


Selections

Patrons with a Status of: select for patrons with a particular status

Patrons with a Security Group: select for patrons belonging to a certain security group

Patrons with a Policy of: select for patrons belonging to a certain policy (choose multiple policies by using the Include or Exclude options)

Patrons from: select for patrons belonging to a specific Location or 2nd Location range

Patrons in Grade: select for patrons belonging to a grade range

Patrons added: select for patrons who were added within a certain date range (MM/DD/YYYY)

Patrons with Last Name (Additional Selection): select for patrons with a specific last name 

Patrons in Barcode Range (Additional Selection): select for patrons who fall within a barcode range

Patrons with Barcodes (Additional Selection): select for specific patron barcodes (separate by semi-colons??)

Options

Label dimensions, rows, and default data vary.

Sort by: choose how you would like the labels to be ordered

Labels to Skip: enter how many labels you need to skip on the first page, if needed (useful for when you have a half-used sheet of labels)

Label Copies: enter how many copies of each label you need

Data: choose the data type to be displayed in each row in the label

Size: choose whether the highlighted area on the label is Small (1 Row) or Large (2 Rows)

Justification: choose whether the data will be justified in the center, to the left, or to the right for each row

Color: choose the color of the text in each row

Bold: check the box if you would like the text to be bolded in the highlighted row


Reports

Purpose

Creates labels with patron barcodes (COMPanion Part Number V0055 or 1"x25/8" labels). You can attach these to student ID cards or use them for internal purposes, such as keeping track of holds. Another potential use is printing patron barcodes for each homeroom, putting them in a binder, and using the sheet for scanning whenever a particular homeroom class visits the library.

More Options

Add 'P' to Barcode: adds a 'P' to the beginning of barcode numbers why would you do this?

Example

Purpose

Creates labels with patron information (COMPanion Part Number V0036). It's possible, but not recommended to put barcodes on these labels since they are smaller than the Patron Barcode Labels. However, you can use them to affix other patron information to ID cards if needed.

Example

Purpose

Creates labels with patron mailing information (COMPanion Part Number V0055). If you need to mail something to your patrons, using this report is an easy way to generate and print labels with all of their addresses.

Example

Forms

Tools > Reports > Patrons > Forms



Library Cards (2x5) Report

Selections

Patrons with a Status of: select for patrons with a particular status

Patrons with Cards Expiring: select for patrons with library cards that are expiring within a certain date range (MM/DD/YYYY)

Patrons with a Security Group: select for patrons belonging to a certain security group

Patrons with a Policy of: select for patrons belonging to a certain policy (choose multiple policies by using the Include or Exclude options)

Patrons from: select for patrons belonging to a specific Location or 2nd Location range

Patrons in Grade: select for patrons belonging to a grade range

Patrons added: select for patrons who were added within a certain date range (MM/DD/YYYY)

Patrons with Last Name (Additional Selection): select for patrons with a specific last name 

Patrons in Barcode Range (Additional Selection): select for patrons who fall within a barcode range

Patrons with Barcodes (Additional Selection): select for specific patron barcodes (separate by semi-colons??)

Options

Sort by: choose how you would like the labels to be ordered

Format: choose whether or not you want patron pictures on the cards

Data: choose the data type to be displayed in each row in the label

Size: choose whether the highlighted area on the label is Small (1 Row) or Large (2 Rows)

Justification: choose whether the data will be justified in the center, to the left, or to the right for each row

Color: choose the color of the text in each row

Bold: check the box if you would like the text to be bolded in the highlighted row

Options

Purpose

Creates library cards based on your customizations. This report is formatted for common business card stock or shipping labels, 2” x 3 ½”, 10 per sheet (Avery 5371).

Examples

No Pictures

Pictures


Patron Desk Reference Report

**going to be updated in .3 (cleaned up format)


Reviews - Review Analysis moving to Statistics category

Tools > Reports > Patrons > Reviews


Usage - going to be moved to Statistics

Tools > Reports > Patrons > Usage




expan



Lexile

Tools > Reports > Patrons > Lexile



** will be updated (remove Detailed format option or restructure it)


SIF

Tools > Reports > Patrons > SIF


Email

Tools > Reports > Patrons > Email