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| Image AddedOperations > Reports > Legacy
Are you still using Legacy reports? It's easy to check. Go to Reports. On the left sideIn Reports, choose Patrons > Legacy or Copies > Legacy, then click on the Saved tab at the top of the screen. If you have any saved reports using those templates, it's time to find a new report; these ones will be removed in the future. See each report's documentation for our recommendations on replacements!
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name | Legacy Label Reports |
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id | 1425337385 |
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| If you have any saved reports using these templates, it's time to recreate them in a newer format; the old ones are now obsolete. Our new custom label reports for both patrons and copies offer advanced, field-level customization so you can design labels that fits your specific needs.
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| Note |
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As of 7.18.8, most Legacy label reports have been removed. Restored reports are not supported. |
Patrons ReportsCopies ReportsLabel CustomizationCustom label reports contain loose representation of an actual label in height and width; these are not meant to be an exact—just enough to get a rough feel for how they are laid out. Each field in the template can be customized using the options on the right. Formatting options can vary based on the type of data you've chosen to display in that field. For example, a barcode image cannot be bold. When you're finished customizing your labels, click Create Saved Report so it's ready the next time you need it. Remember to give it a descriptive title so you know exactly what the labels are formatted for. Tip |
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The default font size is small, fitting on one row. However, the font used in some legacy reports may match the Large option on new label reports, which takes up two fields. Try it out and use what works best for you. |
ExampleIn Legacy reports, you could choose a format that would automatically customize your labels. In new label reports, you get to do the customizing. Here's an example of how the new labels can be formatted to match the old Legacy formats using the same information. Legacy Format | Information | Copy Barcode Labels (Legacy) | Copy Labels (3x10) |
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Standard | Call Number Barcode Image Barcode Number Title | Image Modified | Image Modified | Standard with Author | Call Number Barcode Image Barcode Number Author | Image Modified | Image Modified | 2 Line Custom Text | Call Number Custom Text Custom Text Barcode Image (small) Barcode Number Title | Image Modified | Image Modified | Smart Labels | Call Number Title Barcode Image Barcode Number Author | Image Modified | Image Modified |
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name | Archived Copies |
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id | 1001961869 |
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| These items are unavailable to patrons. You may want to archive copies that are kept in a special room and not generally available for circulation. SelectionsImage Added | OptionsImage Added | Example Report View file |
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name | Archived Copies Report.pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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name | Charges and Overdue Fines - Charges Only |
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id | 1782339095 |
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| Charges and Overdue Fines - Charges OnlyGenerates a list of unpaid charges Recommended Replacement: Charges and Overdue Fines report with the Other Charges/Fees option Expand |
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| Charges include the end result of overdue fines, lost or damaged fees, and manually-charged amounts. Use(s)Librarians and teachers can run this report to get a list of students in a particular group or class who have unpaid charges. They can then remind their students to pay those charges. Consider creating Saved Reports that automatically send emails to staff with this information periodically. SelectionsImage Added Note |
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This report now includes a Title selection. |
| OptionsImage Added | Example Report View file |
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name | Charges and Overdue Fines - Charges Only Report.pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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name | Charges and Overdue Fines - Complete |
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id | 1782349832 |
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| Note |
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The Textbook Tracker version of this report is staying! It can be found under the Charges / Payments category. |
Charges and Overdue Fines - CompleteImage Added Textbook Tracker: Textbook Charges and Overdue Fines - Complete Expand |
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| Charges include the end result of overdue fines, lost or damaged fees, and manually-charged amounts. Overdue fines continuously accumulate until items are returned. Once the item is returned, the fine becomes a charge. Use(s)Librarians and teachers can run this report to get a list of students in a particular group or class who have unpaid charges and overdue fines. They can then remind their students to pay those charges and fines. Consider creating Saved Reports that automatically send emails to staff with this information periodically. SelectionsImage Added Note |
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This report now includes a Title selection. |
| OptionsImage Added | Example Report View file |
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name | Charges and Overdue Fines - Complete Report.pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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name | Charges and Overdue Fines - Fines Only |
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id | 1782362248 |
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| Expand |
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| Overdue fines continuously accumulate until items are returned. Once the item is returned, the fine becomes a charge. Use(s)Librarians and teachers can run this report to get a list of students in a particular group or class who have overdue fines. They can then remind their students to pay those fines. Consider creating Saved Reports that automatically send emails to staff with this information periodically. SelectionsImage Added Note |
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This report now includes a Title selection. |
| OptionsImage Added | Example Report View file |
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name | Charges and Overdue Fines - Fines Only Report.pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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name | Copy Status (Legacy) |
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id | 1367354979 |
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| Copy Status (Legacy)Generates a list of copies and their current status (Available, Checked Out, Lost, Discarded, In Processing, Library Use, On Order, On Repair, Archived, or Unknown) Expand |
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| Use(s)Run this report to review the status of copies under a certain title in preparation for a class that needs them. SelectionsImage Added | OptionsImage Added | Example Report View file |
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name | Copy Status (Legacy).pdf |
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height | 250 |
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name | Expired Patrons |
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id | 1423331396 |
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| Image Added Textbook Tracker Generates a list of patrons with expired accounts Recommended Replacement: Patron Information report selecting by a status of Inactive Expand |
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| Account expiration dates can be viewed or edited on the Personal tab of Patrons Management. Set the number of days patrons' accounts are active using patron policies. When a patron's account expires, their status will be changed to Inactive during Alexandria maintenance. Note |
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This report will only generate results if you have enabled account expiration dates (Preferences > Patrons > Patron Rules > uncheck Disable account expiration dates). |
Use(s)Run this report regularly to see which patrons need to be renewed or removed. SelectionsImage Added | OptionsImage Added | Example Reports View file |
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name | Expired Patrons Report 1 Line.pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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1 Line format | View file |
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name | Expired Patrons Report Detailed.pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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Detailed format | View file |
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name | Expired Patrons Report Detailed Patron Pictures.pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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Detailed format (with patron pictures) | |
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name | Inactive Patrons |
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id | 1423477144 |
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| Image Added Textbook Tracker Generates a list of patrons with the status of Inactive Recommended Replacement: Patron Information report selecting by a status of Inactive Expand |
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| Use(s)Run this report regularly to see which patrons need to be renewed or removed. SelectionsImage Added | OptionsImage Added | Example Reports View file |
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name | Inactive Patrons Report (1 Line).pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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1 Line format | View file |
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name | Inactive Patrons Report (Detailed).pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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Detailed format | View file |
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name | Inactive Patrons Report (Detailed - Patron Pictures).pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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Detailed format (with patron pictures) | |
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name | In-Transit from Current Site, Late in Arriving |
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id | 217754858 |
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| In-Transit from Current Site, Late in ArrivingGenerates a list of items that are in-transit from the current site and late in arriving Expand |
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| An item is considered late in arriving when it’s in transit longer than what’s specified in Circulation Preferences > Circulation Settings > Average In Transit Period. SelectionsImage Added | OptionsImage Added | Example Reports View file |
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name | In-Transit from Current Site, Late in Arriving Report.pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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Show Expected Arrival Date unchecked | View file |
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name | In-Transit from Current Site, Late in Arriving Report (Show Expected Arrival Date).pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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Show Expected Arrival Date checked |
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| In-Transit to Current Site, Late in ArrivingGenerates a list of items that are in-transit to the current site and late in arriving Expand |
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| An item is considered late in arriving when it’s in transit longer than what’s specified in Circulation Preferences > Circulation Settings > Average In Transit Period. SelectionsImage Added | OptionsImage Added | Example Reports View file |
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name | In-Transit to Current Site, Late in Arriving Report.pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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Show Expected Arrival Date unchecked | View file |
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name | In-Transit to Current Site, Late in Arriving Report (Show Expected Arrival Date).pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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Show Expected Arrival Date checked |
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name | Library Use Copies |
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id | 1423638615 |
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| Library Use CopiesGenerates a list of copies currently assigned to the Library Use System Patron (barcode 3) Recommended Replacement: Special Status Copies report selecting by a status of For Library Use (3) Expand |
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| These copies could be holiday books reserved for library reading events or books used in displays. Use(s)Run this report to make sure all of the copies you need for upcoming library book displays or reading events are assigned to Library Use. SelectionsImage Added | OptionsImage Added | Example Report View file |
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name | Library Use Copies Report.pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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name | Lost Items Charge Notice |
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id | 1796772919 |
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| Lost Items Charge NoticeGenerates notice slips for patrons with unpaid lost item charges Recommended Replacement: Unpaid Charges Notice report with either the All Charges, Fees, and Fines or Lost Fees Only options Expand |
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| All patrons with an item checked in via the Lost Copies System Patron and an unpaid lost item charge will be included in this report. Use(s)Librarians and teachers can run this report to get notices for students in a particular group or class who have unpaid lost item charges. Consider creating some Saved Reports that automatically send out this report: - Set up some Saved Reports that periodically email these notices to staff for them to distribute in person or through mail. There are notice formats for students or parents.
- Set up a Saved Report that emails students or parents directly when they have unpaid lost item charges.
SelectionsImage Added Note |
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This report now includes a Title selection. |
| OptionsImage Added | Example Reports View file |
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name | Lost Items Charge Notice Report (2 Per Page).pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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2 Per Page format
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name | Lost Items Charge Notice Report (4 Per Page).pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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4 Per Page format | View file |
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name | Lost Items Charge Notice Report (Letters).pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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Letters format | View file |
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name | Lost Items Charge Notice Report (Letters to Parents).pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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Letters to Parents format | View file |
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name | Lost Items Charge Notice Report (Letters with Summary).pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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Letters with Summary format
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name | Lost Items Charge Notice Report (Self Mailer).pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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Self Mailer format | View file |
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name | Lost Items Charge Notice Report (Email).pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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Email format (PDF lists all patrons who received an email) | Image Added Email format (example of an email sent to a patron) | View file |
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name | Lost Items Charge Notice Report (Mailing Labels 3 Across).pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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Mailing Labels 3 Across format | |
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name | On Order Copies |
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id | 1423709981 |
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| Expand |
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| These are items that have been ordered but not yet received. SelectionsImage Added | OptionsImage Added | Example Report View file |
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name | On Order Copies Report.pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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name | On Repair Copies |
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id | 1423817469 |
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| Expand |
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| The On Repair system patron keeps track of damaged copies being repaired that aren't available to patrons. Use(s)Librarians or aides can run this report to see which copies need to be repaired. Reference the list again when bookdropping repaired copies to make them available again. SelectionsImage Added | OptionsImage Added | Example Report View file |
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name | On Repair Copies Report.pdf |
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page | Example Reports (PDFs) |
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space | ALIB |
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height | 250 |
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