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Inventory

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Inventory is a survey of the items and materials you have in stock, so you know what you have, what's missing, and what needs to be replaced, reordered, or discarded. It can help you organize your materials and update all of the catalog listings in your database to match the physical items in your library. You can even generate reports for statistics, missing items, and more. In short, inventory is a critical part of library management.

We've made performing inventory quick, easy, and extremely efficient. Learn more in these articles:

Inventory Management


Inventory through Circulation



Speed Up Your Inventory


6 Steps to an Easy Inventory

Inventory WebinarInventory Webinar



Frequently Asked Questions

YES! You can use an iPad or Chromebook to perform Inventory. If you are using an iPad, you will also need a compatible wireless scanner. Ask our Sales team what they recommend sales@goalexandria.com.

YES! You can inventory while you are circulating, and circulate while you are in the inventory process. Just be sure to keep track of your Inventory Start Date.

For the web Inventory module, update to v6.22.6 or later. If you can’t update, perform your inventory through the Circulation window.

Most of you will want to use either Inventory Bookdrop (IB) with a wired scanner, or Inventory Bookdrop Suppressed (IBS) with a wireless scanner. If, for example, you're inventorying classroom sets checked out to teachers, you would choose Inventory (I) or Inventory Suppressed (IS) mode so those items are not bookdropped. Note: In the Inventory Module, this means checking or unchecking the options for Audible alerts, and “Bookdrop items scanned during inventory”. For more information, read about our Circulation Inventory Commands.

Both the Inventory module (Review step) and the Reports module (> Inventory category) have Inventoried and Not Inventoried reports.

Don’t forget about items that aren’t on your shelves! Items in classrooms, bookrooms, or On Display can be easy to overlook. Inventory these items before you Declare Missing Items Lost. If you are using Sessions in the Inventory module, this may mean waiting until you have finished all of your inventory, and using Utilities to declare items Lost.

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