Tip for: 09.22.14

Have you been thinking about setting up Automatic Email Notifications? Seize the moment!

There are 4 simple steps to setting up email notifications that will sent automatically when a hold is placed, is available, or expires; when a reservation is placed or removed; when something is overdue; and when an item has been recalled.

To set up your email*:

From Edit in the menu bar, or under Tools in web librarian, open Administration.

Click on Email.

Enter the Server Address.

*You may need help from your IT person to set up and test the email server.

Click on Save.

From Tools, open Site Management.

Fill in the Email field with the email address for your library.

Click on Save.

To turn on email notifications:

From Edit in the Menu bar, or under Tools in web librarian, open Preferences.

Go to Circulation in the Management category.

Click on the Circulation Settings tab.

Check the box Enable Automatic Email Notifications.

Click on Save.

To customize email notification letter text:

From Edit in the Menu bar, or under Tools in web librarian, open Preferences.

Go to Circulation in the Management category.

Click on the Letters tab.

Make your changes, then click on Save.

For any of this to work, your patrons must have valid email addresses in their patron records.

To add patron emails:

Open Patron Management.

Go to the Contact Info tab, or the Personal Info tab in web librarian.

Enter addresses in the Email field.

Or patrons can add their own emails:

Open Researcher.

Log in.

Click your name.

Click on Change Contact Info.

Enter your password and click Continue.

Enter your Email Address.

Click on Save.

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