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Copies Information Reports
Last Updated: $action.dateFormatter.formatDateTime($content.getLastModificationDate())
Tools > Reports > Copies > Information
- Copy Information
- Copy Status
- Copy Status Details
- Reordering Details
- Union Site Copies
- Weeding List
Copy Information
Textbook Tracker: Textbook Copy Information
Generates a list of copies with varying amounts of information, depending on the chosen format
Use(s)
- Run this report to get a list of your library's newest items by using the Copies added selection to add a date range.
- Run this report if you need a list of copies purchased with a particular funding source for a council or committee. Choose Funding Source under the Copies from selection's dropdown menu and type the funding source's name in that selection's text box.
Selections
| Options
|
Example Reports
1 Line format | Detailed format | 2 Column, Brief format |
Complete format | Detailed format | Simple, with Barcodes format |
1 Line Landscape format |
Copy Status
Generates a list of copies and their current status (Available, Checked Out, Lost, Discarded, In Processing, Library Use, On Order, On Repair, Archived, or Unknown)
Use(s)
Run this report to review the status of copies under a certain title in preparation for a class that needs them.
Selections
| Options
|
Example Report
Copy Status Details
Generates a list of copies; their current status (Available, Checked Out, Lost, Discarded, In Processing, Library Use, On Order, On Repair, Archived, or Unknown); and patron names, barcodes, and due dates for checked out copies
Use(s)
Run this report to review the status of copies under a certain title in preparation for a class that needs them.
Selections
| Options
|
Example Report
Reordering Details
Generates a list of copies that need to be replaced
If you use specific discard reasons to keep track of what will need to be replaced, use the Discarded Copies report instead.
Use(s)
Run this report at the end of the school year to get all of the necessary information for ordering replacements. Select for copies with a Discarded or Lost status. You can also select by a particular book condition.
Selections | Options
|
Example Report
This report is only available to those with a Centralized Catalog.
The Union Site Copies report generates a list of copies that are currently assigned to the Union Site. To choose between selecting by a date range or relative date, click on the arrow in the Selections tab.
Uses
Copy records that are imported with a non-existent or invalid site code will be assigned to the Union Site. Run this report after item imports to identify any records improperly assigned during a flawed import. Then run a Change Copy Site utility to assign those copies to the appropriate site.
Selections
Options
MultiExcerpt named Copy Information Options was not found -- Please check the page name and MultiExcerpt name used in the MultiExcerpt-Include macro
Example Reports
Union Site Copies Report (1 Line).pdf
1 Line format
Union Site Copies Report (2 Column, Brief).pdf
2 Column, Brief format
Union Site Copies Report (Complete).pdf
Complete format
Union Site Copies Report (Detailed).pdf
Detailed format
Union Site Copies Reports (Simple, with Barcodes).pdf
Simple, with Barcodes format
Union Site Copies Report (Summary).pdf
Summary format
The Weeding List report generates a list of poor condition or little used copies with their publication year, life to date use, and last use date.
Uses
This report is used at the end of the year to identify what potentially needs to be removed from your library. There are several weeding methods:
- No usage. Enter 0 through 0 in the Copies with Life to Date Usage of selection.
- Little usage. To see items checked out fewer than 10 times, enter 0 through 10 in the Copies with Life to Date Usage of selection. In the Options tab, choose to sort by LTD Usage.
- Copies in poor condition. Choose Used in Poor Condition in the Copies with a Condition of selection dropdown menu.
Once you decide which items need to be removed, run them through Discard Mode. Then run a Discarded Copies report to make sure you want to permanently removed those items from your library. Finally, run a Remove Discarded Copies utility to remove those items.
Check out Spring cleaning—Weeding old items for v6 instructions.
Selections
