Tip for March 4, 2019

It's time to clean up the shelves. How do you identify items for the chopping block? You can use the Weeding List report to find, say, items more than 10 years old that haven't been used in the last 10 years.


Weeding List Report


Running a Weeding List

  1. In Reports, go to the Copies category.
  2. Scroll to the bottom and select the Weeding List report.
  3. In the following fields, enter a date range to search for items that haven't been used during that period. For example, you can search from the far past (01/01/1900) to the less-far past of maybe 10 years ago (03/03/2009).
    1. v7 Copies last used between and Copies published between
    2. v6 Copy Last Used Date and Publication Year
  4. Do you have items of certain policies that are never checked out? Be sure to exclude those items.
  5. Go to Options and choose how to sort your results. Copy Call Number is set by default. 
  6. Run the report and download the PDF from Operations Management. 

Or weed by....

No usage

Look for items that have never been checked out. Enter 0 through 0 in the following fields:

  • v7 Copies with Life to Date Usage of
  • v6 Copy LTD Usage

Little usage

Look for items that have been checked out fewer than 10 times. Enter 0 through 10 in the following fields:

  • v7 Copies with Life to Date Usage of, enter 0 through 10. In the Options tab, choose to sort by LTD usage.
  • v6 Copy LTD Usage

Copies in poor condition

Enter your lowest condition, like Used, Beat Up, Dead, etc.

  • v7 Copies with a Condition of
  • v6 Copy Condition

How often do you weed? How do you do it? What criteria do you use? Do you have any tips for new librarians? Leave a comment!

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