Content
Blog Posts
Blog Posts
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Items: a few things you may not know...
created by
Apr 12, 2023
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Searching by Subject
created by
Nov 16, 2022
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Assigning policies–the complete guide
created by
Mar 23, 2022
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Title Assistant to the rescue!
created by
Jan 27, 2022
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Overdue Items Notices? We've got you cover-ed
created by
Nov 24, 2021
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Search smarter!—Combine search results
created by
Oct 13, 2021
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Using Contents Notes
created by
Sep 23, 2021
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Introducing... FAQs!
created by
Jul 07, 2021
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Changing call numbers—helpful utilities
created by
Mar 03, 2021
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From our librarians—Reusable book menu cards
created by
Nov 18, 2020
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'Tis the season for a holiday policy!
created by
Oct 28, 2020
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Which MARC tag and subfield do I use?
created by
Oct 21, 2020
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Improve searching—Medium aliases
created by
Oct 14, 2020
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New Copy List—See where your copies are
created by
Oct 07, 2020
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New Item Details—Interactivity and reorganization
created by
Sep 30, 2020
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Clean up—Managing Z39.50 servers
created by
Sep 23, 2020
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eBooks—All the resources
created by
Jun 03, 2020
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"But what if...?"—Policy Exceptions
created by
Oct 23, 2019
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Help!—Workshops
created by
Oct 09, 2019
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Which volumes am I missing?
created by
Sep 25, 2019
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Fix Your Series!
created by
Sep 18, 2019
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Refresher—Adding records
created by
Aug 07, 2019
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Put it here—Paste Images in Item Management
created by
Jan 02, 2019
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Series Cleanup
created by
Nov 09, 2018
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Keep it straight—Title vs Copy Call Number
created by
Nov 20, 2017
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Last Inventory Date
created by
Apr 03, 2017
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Make it Easier to Find—Add Bibliographic Terms
created by
Mar 13, 2017
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But I Want to Catalog in MARC Format!
created by
Dec 05, 2016
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Worth a thousand words—Getting Cover Art in Alexandria
created by
Nov 07, 2016
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Down to the details—Toggle MARC View
created by
Oct 17, 2016
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Cataloging Equipment
created by
Nov 09, 2015
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Adding Study Programs
created by
Oct 27, 2014
Items Management
The Items Management module is where you add, view, duplicate, move, and modify standard information about the items in your database. The main item record is called the “title” record and each title can have one or more “copies”. Copies represent the physical assets in your collection; each copy is assigned an individual barcode number. Supply only the information you need for title and copy records; this allows you to provide consistency in the content, look, and feel of your collection.
The subtabs of the Items Management module are ideal for adding simple item records to your collection, enabling you to input the most common information needed to catalog a title. If you're cataloging a book, you can find much of the information you'll need on the Publication tab. Because the Items Management module only offers the most recognizable of fields, you can also use the MARC View editor to take full advantage of the detail and flexibility of the MARC standard.
In Alexandria, items can be books, eBooks, music, movies, electronic resources, photographs, periodicals, filmstrips, newspapers, magazines, or any other form of media—essentially anything that circulates in your collection. The information stored in individual item records is cross-referenced by the Researcher and is used in areas such as reports, utilities, exports, imports, inventory, and policies.
With Alexandria's Centralized Catalog, all libraries share title information, thus, every single library benefits from the changes you make. Depending on your security permissions, you are allowed to view and edit item records for every collection in your district.
Navigation
The Items Management module consists of two distinct areas: the Records List on the left, and the Current Record pane on the right. Go to the Current Item pane to switch between Titles and Copies, then click the padlock to unlock the record for editing.
Hover over or click on the items on the image below for more information.