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How Search Works

Last Updated: Mar 25, 2022 15:53

What do you do when Search isn't finding what you're looking for? How do you use it most effectively? Check out these tips and tools for getting the most out of Search!

One thing you should know is that the new Search uses a Smart Search that is significantly smarter than the one you may have seen in v6. It may not seem that way if the item you are looking for doesn't show up first, but remember that others are using the same search term while looking for something else. The new Search is very flexible, allowing your patrons to find items without needing to know the exact title.


Tips for Searching
  • Try a Smart Search first. Just remember that titles, authors, and series are going to hold the most weight. Also, term frequency will be taken into account. See Search Basics to learn more. 
    Title50
    Author15
    Series10
    Subject1
    Genre1
    Content Notes1
    Bibliographic1
    General Notes1
    Summary Notes1
    Award Notes1
    LCCN / ISBN1
    Curriculum1
    Interest1
  • Check your spellingMake sure you're spelling your search terms correctly.
  • Use fewer words. Shorten your search term to get more results.
  • Pick out the unique words. Try using the most unique word(s) in the title you’re looking for.
  • Use specific Search Types. If you know the exact title, change the Search Type to Titles. Know the author but not the title? Change it to Authors.
  • Use  Sort and  Filter. Use these result list controls to change up the sorting order and type of results.
  • Try a "begins-with" search. Smart Search looks for an exact match, but that may not be helpful if you're not sure how to spell what you're looking for. If you don't get any results, click Try a "begins with" search, or add quotes and an asterisk to your query ("term*") and tap enter.

  • Combine search terms. Having trouble finding a book with a common title, such as It? Search by title and author (e.g. "it stephen king") to get more exact results.
  • Use Advanced Search. If you need something really specific, use Advanced Search. This will let you enter multiple search terms with AND, OR, or AND NOT. Be aware that combining two words is automatically an AND in regular searching.
  • Read more on search strategies. Searching is a skill. Check out Nova Southeastern University's Database Search Tips for more information on various searching strategies.

Teach your patrons!

Share some of these tips with your patrons by printing our Tips for Using Search reference sheet and displaying it near your Researcher stations. Hopefully it will encourage patrons to try a few things on their own before seeking you out.

Settings and Tools for Librarians

Librarians and administrators can make things easier for patrons using Search in a few ways:

  • Use lists and pre-made search strings. If patrons need to find a specific type of book for a class project, teachers and librarians can create a list or pre-made search string to make things easier to find. Post the strings or list URLs on bulletin boardsExplore buttons, or slideshows for patrons to find and use. Then they will only be looking at results that meet your requirements and specifications.
  • Set up spell check. Turn on automatic spell check on the internet browsers of each of your Researcher stations. Check out the "Elehpants?"—Spell Check for Researcher tip for instructions on enabling spell check on Google Chrome.
  • Increase the number of shown results. Set your default Search results to 100 items in Search Preferences (Results List tab > Initial Search Results Returned).